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City of Smyrna
Meeting Minutes - Final
City Council
A. Max Bacon City Hall
Council Chambers
2800 King Street SE
Smyrna, GA. 30080
Monday, December 19, 2022 7:00 PM A. Max Bacon City Hall - Council Chambers
Roll Call
Present: 8 - Mayor Derek Norton, Councilmember Glenn Pickens, Councilmember
Latonia P. Hines, Councilmember Travis Lindley, Councilmember Charles
Welch, Councilmember Susan Wilkinson, Mayor Pro Tern /
Councilmember Tim Gould and Councilmember Lewis Wheaton
Excused: 1- Scott Cochran
Also Present: 1 - Tom Cauthorn
Call to Order
Staff: 8 - Tyler Addison, Joe Bennett, Jill Head, Russell Martin, Penny Moceri,
Heather Peacon-Corn, Eric Randall and Joey Staubes
Mayor Derek Norton called to order the December 19, 2022 Mayor and Council
Meeting held at A. Max Bacon City Hall in Council Chambers at 7:00 PM.
1. Invocation and Pledge:
The invocation and Pledge of Allegiance were led by Bishop Hilliard Castilla, Smyrna
Worship Center (2600 Davenport Street).
2. Agenda Changes:
3. Mayoral Report:
Mayor Derek Norton reminded all that the Menorah Lighting and Giant Gelt Drop will
be on December 20, 2022 at Brawner Hall at 5:30 PM.
4. Land Issues/Zonings/Annexations:
A. Z22-014 Public Hearing - Zoning Request - Z22-014 - Allow a rezoning from
GC to MU for the development of 24 residential lofts and 9,450 sq. ft.
of office/commercial area - 1.09 acres - Land Lot 559 - 2934 Atlanta
Road, 0 Atlanta Road, and 2950 Atlanta Road - Tanalta LLC & Jamac
Corp.
Ward 3 / Councilmember Lindley
Councilmember Susan Wilkinson recused herself from the discussion and vote of this
item. She left the dais at 7:05 PM.
Joe Bennett, City Administrator, read a brief background.
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City Council
Meeting Minutes - Final December 19, 2022
Tanalta LLC & Jamac Corp. is requesting to rezone 1.09 acres of assembled
properties along Atlanta Road from GC to MU -Conditional for the development of a
four-story, 37,800 sq.ft. mixed -use building, which includes 24 residential lofts at a
density of 22 units per acre and 9,450 sq. ft. of commercial/office space. The
applicant is proposing to demolish the existing restaurant and office building to
construct the mixed -use development. The Planning & Zoning Board recommended
approval by a vote of 4-3 at the November 14, 2022 meeting. The Urban Design
Commission recommended approval by a vote of 7-0 at the December 12, 2022
meeting. Community Development recommends approval of the rezoning.
Russell Martin, Community Development Director, presented the following
background:
Tanalta LLC & Jamac Corp. is requesting to rezone 1.09 acres of assembled
properties along Atlanta Road from GC to MU -Conditional for the development of a
four-story, 37,800 sq. ft. mixed -use building, which includes 24 lofts at a density of 22
units per acre and 9,450 sq. ft. of commercial/office space. The applicant is
proposing to demolish the existing restaurant and office building to construct the
mixed -use development.
The proposed development will consist of 24 lofts within a four-story building. Among
the 24 lofts, 12 units will be one-bedroom/studio lofts, 12 units will be two -bedroom
lofts. The lofts will be located within the second, third, and fourth floors of the building.
The building will incorporate 9,450 sq. ft. of commercial/office space and on the
ground level.
The proposed development will be accessed by a right -in and right -out entrance on
Church Street and a full access drive on Atlanta Road. The proposed development
will have 73 total parking spaces which exceeds the city requirement of 34 spaces.
The majority of the parking for the development will located within a two -level parking
deck in addition to five surface level parking spaces.
There will be two underground stormwater detention facilities planned for the
development.
Community Development has reviewed the proposed plan against the zoning
requirements of the MU zoning district (Section 720 of the Zoning Ordinance) with
regards to setbacks, building height and building separations. The zoning proposal
meets the zoning requirements of the MU zoning district.
Zoning Review:
Community Development has also reviewed the proposed plan against the site
design requirements of the Urban Design District (Appendix E of the City's Code of
Ordinances). The proposed zoning plan is consistent with the requirements of the
Urban Design District except for three issues. The applicant is seeking the following
variance from Appendix E of the City's Code of Ordinances:
1. Allow a driveway curb cut on an arterial street when a driveway curb cut can be
provided on a side or rear street. (Section 2.14.2(m)(2)) (Staff Support);
2. Increase the maximum allowable parking from 41 spaces to 73 spaces. (Section
2.14.3(a)(4)) (Staff Supports); and
3. Eliminate requirement for parking spaces in excess of the required minimum to be
porous concrete or grasscrete. (Section 2.14.3(a)(6)) (Staff Supports).
Community Development has reviewed the variance requests and is supportive of
the variances as submitted. The variance regarding the driveway curb cut reduces
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City Council Meeting Minutes - Final December 19, 2022
the existing driveway curb cuts from three to two. Also, two driveway curb cuts are
needed to access each level of the proposed parking deck. The upper level of the
deck will be accessed from the Church Street curb cut and the lower portion of the
deck will be accessed from the Atlanta Road curb cut. The variances regarding the
parking spaces are appropriate due to the use of the building. The applicant is
proposing 33 parking spaces for the 24 residential units and 38 parking spaces of the
office/retail uses. Finally, the parking spaces are provided for in a parking deck and
therefore can't meet the porous concrete requirement.
The developer proposes 24 residential lofts combined with 9,450 sq. ft. of
office%ommercial area. The development will contain a two -level parking deck with
68 spaces, along with 5 surface level parking spaces.
Community Development is supportive of the requested variances because the
proposed development plan is in line with the intent of the Mixed Use zoning district.
Transportation Review:
Based upon the review of the development by the Transportation Engineer, the city
recommends the two existing curb cuts on Atlanta Road, closest to the traffic signal
at the intersection of Atlanta Road and Church Street, be closed and replaced with
curb & gutter, a grass strip, and trail in -kind with the remainder of Atlanta Road. A
deceleration lane and/or large turning radius is recommended for the access on
Atlanta Road. Additional right-of-way is recommended along Church Street and
Atlanta Road.
Stormwater Management Review
The applicant is proposing two below -ground stormwater management facilities. The
* City Engineer takes no exception to the stormwater management concept as shown.
He anticipates the design submitted during permitting will consider site constraints
such as topography, utilities, and tree/landscaping requirements. The site will be
required to meet all the requirements of the City's Stormwater Management
Ordinance.
Environmental Review:
The proposed site plan does not depict any stream buffers impacting the subject
property.
Water and Sewer Review:
Adequate water and sewer capacities are available in the area to accommodate the
development associated with the rezoning. Any required improvements are the
responsibility of the developer. Water and sewer are located within the right-of-way of
Atlanta Road.
Fire Marshal Review:
The Fire Marshal's office has reviewed the current site plan and in general believes
that it meets the Fire Code requirements for fire truck access requirements. The
applicant has provided a fire truck turn analysis process that verifies maneuverability
through the site. The Fire Marshal's office will also require the buildings to have a fire
sprinkler system.
Planning Review:
The proposed development plan includes a mixed -use development with residential
lofts, and office%ommercial space. The proposed development will consist of 24 loft
units within a four-story building. Among the 24 lofts, 50% will be one -bedroom or
studio lofts, and 50% will be two -bedroom lofts. The development along will
incorporate 9,450 sq. ft. of office and commercial space. The proposed development
will be accessed by a right -in and right -out connection to Church Street and full
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Meeting Minutes - Final December 19, 2022
access drives on Atlanta Road. The proposed development will have 73 total parking
spaces. 68 spaces are in a two -level parking deck and 5 spaces are surface level.
The City's 2040 Future Land Use Map designates the subject property as Mixed Use.
The proposed development is compatible with the Mixed Use future land use
designation. In addition, the proposed zoning meets the following goals and policies
laid out in the City's Comprehensive Plan:
Housing:
• Goal 3 — Encourage the development of a range of housing choices in order to meet
market demand and allow residents to remain in Smyrna across different life -cycle
stages.
o Policy 3.1 Encourage the construction of affordable and accessible housing in order
to accommodate the growing senior population.
o Policy 3.2 Encourage housing opportunities for young families, as well as "empty
nester" households.
o Policy 3.3 Encourage housing opportunities to ensure those who work in Smyrna
have the option of living within the City.
o Policy 3.5 Encourage opportunities for mixed use, live/work housing.
Economic Development:
• Goal 5 — Promote revitalization of declining commercial & industrial areas.
o Policy 5.1— Promote adaptive reuse and mixed -use redevelopment of declining
strip commercial centers.
• Goal 6 — Promote continued economic development within downtown and other
activity centers as vibrant mixed -use center for residential, government, office, retail
and entertainment activities.
o Policy 6.1 Support higher -intensity housing within and adjacent to activity centers in
conformity with the Future land Use Map.
Land Use:
• Goal 13 — Encourage an efficient, equitable, and compatible distribution of land
uses.
o Policy 13.2 Encourage an appropriate transition of type and scale between
established neighborhoods and activity centers.
• Goal 15 — Encourage infill development and redevelopment that has a positive
impact on existing neighborhoods and activity centers.
o Policy 15.1 Prioritize redevelopment and revitalization of existing underutilized
commercial and industrial areas over development of new land for commercial
purposes.
o Policy 15.2 Ensure that infill development is compatible with surrounding
neighborhoods and activity centers.
Quality of Life:
• Goal 20 — Provide lifestyle amenities that improve the "quality of life" in Smyrna.
o Policy 20.1 Continue to support for pedestrian -oriented, mixed -use development in
and around Smyrna Market Village.
Urban Design Commission Review:
The proposed development is within the Urban Design District that requires review by
the Urban Design Commission. The Urban Design Commission recommended
approval by a vote of 7-0 at the December 12, 2022 meeting.
Community Development recommends approval of the rezoning from GC to
MU -Conditional on 1.09 acres for a mixed -use development at a density of 22 units
per acre, including those variances supported by staff as shown above, with the
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City Council Meeting Minutes - Final December 19, 2022
following conditions:
Standard Conditions
Requirements # 2, 3, 4, 8, 16 and 17 from Section 1201 of the Zoning Code are not
applicable. The following requirements remain applicable.
1. The composition of the mixed -use building shall include a mixture of elements
including; but not limited to: brick, stone, shake, hardy plank and stucco. No elevation
shall be comprised of 100 percent hardy plank siding. The residences along external
roadways shall not be permitted to utilize hardy plank for any elevation facing these
roads.
2. The retention pond shall be placed and screened appropriately to be unobtrusive
to homes inside and outside the development. The storm water detention plan
shall be designed to create at least a ten percent reduction in a 100-year storm
event. The city engineer shall approve all plans.
3. All utilities within the development shall be underground.
4. The developer shall be responsible for any traffic improvements (including
additional right-of-way dedications) deemed necessary by either the City or the
County during construction plan review. Sidewalks shall be provided by the developer
inside the subdivision and outside the subdivision adjacent to any public right-of-way
consistent with City's requirements for the extent of the development. A grass buffer
with a minimum width of 2' shall be provided between the back of curb and sidewalk.
5. No debris may be buried on any lot or common area.
6. The developer will install decorative streetlights within the development, subject to
approval by the city engineer. Utilization of low intensity, environmental type lighting,
the illumination of which shall be confined within the perimeter of the subject property
through the use of "full -cutoff lighting".
7. The developer will comply with the City's current tree ordinance. All required tree
protection measures shall be adhered to by the developer during construction.
8. All landscape plans must be prepared, stamped, and signed by a Georgia
Registered Landscape Architect for any common areas or entrances.
9. All yards and common areas are to be sodded, and landscaped. Irrigate as
appropriate.
Special Conditions:
10. The development shall maintain the following minimum building setbacks:
Front — 0'
Side — 0'
Rear— 20'
11. The developer shall meet all fire access requirements deemed necessary by the
Fire Marshal during construction plan review.
12. The developer shall be responsible for any water and sewer improvements
deemed necessary by the Public Works Director during construction plan review.
13. The developer shall be responsible for any stormwater improvements deemed
necessary by the City Engineer.
14. The developer shall provide a sidewalk connection from the development to the
Atlanta Road sidewalk/multi-use trail.
15. The minimum floor area for attached dwelling units, condominium units and other
residential units may not be less than an average of 900 square feet. (Section
720.9(2) of the Zoning Ordinance).
16. Parking for the commercial, office, and lofts within the development will be
provided by means of surface and structured parking as shown on the submitted site
plan, which will employ "shared" parking among the respective components and will
provide sufficient and adequate parking for the total development.
17. All air conditioning condenser units, transformers and any other utilities shall be
fully screened from view from any public right-of-way. The utility units components
placed on the roof of the buildings may be screened by parapets and the utility
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Meeting Minutes - Final December 19, 2022
components at ground level may be screened by landscaping.
18. Dumpsters shall be positioned so as to prevent visual intrusion from streets,
connection points to community spaces and wherever possible with screening by
landscaping, walls and/or vegetation. Dumpsters shall have rubber lids and bumpers
to minimize noise during emptying. At grade trash compaction shall also be allowed
and screened as appropriate in accordance with the City's regulations.
19. A five-foot sidewalk and two -foot grass strip shall be installed along the frontage
of Church Street and shall connect to the existing sidewalk to the west.
20. The access on Church Street shall be restricted to right Wright out.
21. The access on Atlanta Road shall provide a large turning radius.
22. The access on Atlanta Road shall be designed to accommodate queuing for left
turns into the development which may require modifying the centerline striping on
Atlanta Road. Final design to be determined in plan review.
23. The two existing curb cuts on Atlanta Road, closest to the traffic signal at the
intersection of Atlanta Road and Church Street shall be closed and replaced with
curb & gutter, a grass strip, and trail in -kind with the remainder of Atlanta Road.
24. Right-of-way dedication shall be provided on Church Street for the new sidewalk
to be located within the City right-of-way.
25. Right-of-way dedication on Atlanta Road to be a minimum of 50 ft from the
roadway centerline or a minimum of 3 it from the back of sidewalk.
26. The maximum number of residential units shall not exceed 24 Class A
amenititzed residential units. One hundred percent (100%) of the said units shall be
constructed so that the units can be modified to individually owned condominium
units in the event of future favorable market conditions.
27. All residential units shall be maintained in a Class A/First Class manner.
28. The residential units shall include the following interior finishes:
i. Minimum nine -foot (9) ceilings;
ii. Forty-two inch (42') upper cabinets in the kitchen;
iii. Decorative lighting fixtures shall be utilized in the in the kitchen area of the units
and spot track or recessed lighting shall be used in both the kitchen and dining areas
of the units;
iv. Bathroom cabinets need to be of equal or similar quality as kitchen cabinets;
v. Sheet vinyl flooring shall be prohibited,
vi. Tile flooring shall be required in both the kitchen and bathrooms;
vii. All bathrooms shall have tile tub/shower surrounds;
viii. All kitchen and bathroom counter and cabinet tops shall be solid surface granite
or similar material. Laminate counter tops are prohibited;
ix. All kitchen counter tops shall be horizon style counter tops, and
x. All kitchen sinks shall be under -mounted.
29. The approximate mixture of unit types shall consist of the following: fifty percent
(50%) one bedrooms and fifty percent (50%) two bedroom lofts.
30. Allow building height of 66 feet.
31. The parking deck shall provide a decorative brick exterior where visible from the
public right-of-way.
32. The loading area shall be screened through the use of solid brick walls,
latticework, trees or shrubbery.
33. A maximum of 73 parking spaces shall be included in the development.
34. Eliminate requirement for parking spaces in excess of the required minimum to be
porous concrete or grasscrete.
35. A driveway curb cut on an arterial street shall be allowed.
36. Approval of the subject property for the MU -Conditional zoning district shall be
conditioned upon the development of the property in substantial compliance with the
site plan submitted October 14, 2022 and created by Doulgerakis Consulting
Engineers, Inc. all zoning stipulations above.
37. The applicant shall be bound to the elevations submitted on October 14, 2022.
Approval of any change to the elevations must be obtained from the Director of
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City Council Meeting Minutes - Final December 19, 2022
Community Development.
38. The applicant shall receive approval by the Urban Design Commission of
architectural plans and building materials prior to the issuance of building or land
disturbance permit.
Councilmember Charles Welch expressed concern because he would like to see
some improvements made to the plan. He asked if they would have to come back to
Council if changes are made. Mr. Martin stated that with this request they are asking
that the Council give authority to the UDC to approve any negotiated changes.
Councilmember Latonia P. Hines asked Mr. Martin to discuss the greenspaces and
islands that will be placed throughout. Mr. Martin explained that the developers are
proposing flowering trees in the landscape island in between storefronts. The building
is reflected as being five feet off the multiuse trail off Atlanta Road.
Councilmember Travis Lindley asked how far from the curb is the actual building
when factoring in the greenspace and the islands. Mr. Martin stated that the trail will
be about 10 feet wide with a two foot grass strip and a five foot setback for the
building based on this plan, so it is a total of approximately 17 feet from the curb.
Councilmember Lewis Wheaton referenced the condition regarding street lighting. He
asked if it was going to be consistent with the lighting in downtown. Mr. Martin
explained that Atlanta Road has its existing lighting, but the condition refers to the
lighting on Church Street.
Kevin Moore, representative of the applicant, came forward. The two -level parking
^, structure will be bricked to match the areas exposed to the right-of-ways, and there
will be screening. What is being proposed if consistent with MU and future land use.
The design, intent, and vision of MU policies. He stated that it was important that they
meet the 16 goals and policies set forth in MU, one being walkability to add to the
fabric of downtown Smyrna. Currently, this property is zoned general commercial
(GC) which has a wide range of potential uses not all of which are appropriate for
downtown. What this proposal does is limit the uses under MU and adds to the
downtown area. Mr. Moore assured that these builders do an excellent job and will
produce a building that the City can be proud of. Staff, the Planning and Zoning
Commission, and the UDC all recommended approval, and he requested that Council
approve this request.
Councilmember Charles Welch asked if the developers would be agreeable to
changing the roof line so it is less boxy. He also asked if the trees in the rendering
actually reflect their desire to have trees. Joe Knight, developer, said they would be
agreeable to make changes to the roof line, and the goal is to have trees along the
front.
Mayor Pro Tern Tim Gould asked Mr. Moore to discuss the placement of the parking
deck and the trees. Mr. Moore stated that it is important to have the storefronts
engage with the Atlanta Road area and the pedestrian -friendly area. He further
reiterated that the zero to five feet setback is misleading because it will actually be
approximately 17 feet off the curb.
A public hearing was called. Judge Cauthorn swore in those who wanted to speak
during the public hearing.
Chris Anulewicz - 1121 Parkview Place - stated that when he and his family moved to
Smyrna about 18 years ago, it was because of the walkability of this community. He
stated he speaks in favor of this zoning request because it is completely within the
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Meeting Minutes - Final December 19, 2022
vision and land use plan by this council and prior councils. He expressed that he is
very excited about the new restaurants and businesses coming to Smyrna.
Ed James - 2431 Reed Street - stated he echoes the comments of prior individual.
This is very much in line with how the City is functioning and growing. Looks forward
to the project.
Andrew Howard - 1707 Rose Mill Way - expressed concerns with the appearance of
the building. He stressed that it is not so much the finer details of the building that
concern him, but rather that the building has the appearance of a hotel/motel space,
and he worries that if the building does not live up to the potential of what is being
proposed, that then it could easily transition into a hotel/motel situation.
Mike Mitchell - 1181 Church Street - stated he fully supports this plan. He mentioned
that he has friends who live in the development in Sandy Springs, and they are very
expensive loft homes that drive up the value around the area. He is a proponent of
anything that exposes the world outside of Smyrna to Smyrna, Georgia. He is excited
to have cool, trendy businesses in Smyrna. He believes that this will only enhance
and improve Smyrna.
Shaun Martin - 2884 Anderson Circle - stated that with this particular development
there is an opportunity to mark how Smyrna grows. Ms. Martin mentioned three
central issues:
1. Design and architecture - wants screening; this is a brick city
2. Parking deck - sticks out like a sore thumb; brick is not a veneer
3. Precedence - set a good precedent along Atlanta Road.
She stated that Smyrna is more than a numbers game. The development is great in
theory, but in her opinion, there is no vision.
Chris Zweifel - 3289 Lee Street - stated he supports this project for the following
reasons:
1. Comprehensive plan - MU fulfills many goals outlined in the plan
2. Vibrant, dynamic, energy -filled downtown
3. Sustainability - MU projects use land efficiently
4. Environment - MU allows people to live, work, play, and shop in the same area
5. Lower crime and public safety
6. Economic development - this project adds additional businesses, a stronger tax
base, and this development is a large investment in downtown
7. More housing
8. Transit
9. Protect neighborhoods
10. My increasing property value
Michael Williams - 3317 Pretty Branch Drive - stated he lives in Forrest Hills and
grew up in Smyrna and has lived in Smyrna over 35 years. This property is currently
zoned general commercial. There are a myriad of commercial uses that could be
placed on this property, there are fewer controls in place. When a developer requests
a less intense zoning, that should be considered a benefit. MU allows for more
walkability and livability.
The public hearing was closed.
Mayor Norton asked what rates will be charged for rent. Mr. Knight stated that this will
be a $13 milliion development. Pricing will be a price per square foot, approximately
$2.00/sq. ft.
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City Council Meeting Minutes - Final December 19, 2022
Councilmember Charles Welch asked if downtown zoning has restrictions as to what
types of businesses can go in, for example tattoo parlors, etc. Mr. Martin explained
that there are no special restrictions, but tattoo parlors and such are not permitted
uses in MU zoning. Mayor Pro Tem Tim Gould asked Mr. Martin to explain the
possibility of a hotel that was mentioned by a previous speaker. Mr. Martin explained
that a hotel is a permitted use in MU, but the changes that would be made to
transition to a hotel would be so significant that they would have to come before
Council for approval.
Councilmember Travis Lindley thanked Mr. Knight and Mr. Moore for being there. He
stated that they sat down with the City a year ago, and they have gone through a
number of versions. There was lengthy discussion with the neighboring church about
the parking which is why there is an elaborate parking structure solution. Mr. Lindley
stated that after several discussions with Economic Development Director Andrea
Worthy, it was necessary to get a clear sense of Smyrna's needs, where Smyrna
ranks in metro Atlanta. It was very telling that after an initial conversation with Ms.
Worthy about three years ago versus one that was had earlier this afternoon is that
those same deficiencies from three years ago are still here. Ms. Worthy mentioned
that she had 13 restaurants/eateries approach her, but here is no where for them to
go. The same with retail and with office space. This project would include the first
Class A office space in Smyrna. Same goes for Class A restaurant space. This
development checks so many boxes within a master plan, it is a sizeable investment,
and he is excited to have lofts in the City.
Councilmember Travis Lindley made a motion to approve item Z22-014, a public
hearing and zoning request (Z22-014) to allow a rezoning from GC to MU for the
development of 24 residential lofts and 9,450 sq. ft. of office/commercial area on 1.09
acres on land lot 559 located at 2934 Atlanta Road, 0 Atlanta Road, and 2950 Atlanta
f Road by applicant Tanalta LLC & Jamac Corp.; seconded by Councilmember Lewis
Wheaton.
The motion to approve carried with the following vote:
Aye: 6 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch, Mayor Pro Tern / Councilmember Gould and
Councilmember Wheaton
Recuse: 1 - Councilmember Wilkinson
B. Z22-013 Public Hearing - Z22-013 - Special Land Use Permit to allow a
modular classroom - 8.09 acres - Land Lot 596 - 3130 Atlanta Road -
David Stallings
Ward 6 / Mayor Pro Tem/Councilmember Gould
Councilmember Susan Wilkinson returned to the dais at 8:08 PM.
Joe Bennett, City Administrator, read the following background:
Covenant Christian School was originally approved by the Mayor and Council on
March 3, 2008 to place a temporary prefabricated modular building on church
property at 3130 Atlanta Road. The applicant is requesting an extension of the
permit. The Planning & Zoning
Board recommended approval by a vote of 7-0 at the December 12, 2022 meeting.
Joey Staubes, Planner 1l, presented the following background.
Covenant Christian School is seeking reapproval for the modular building at 3130
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City Council Meeting Minutes - Final December 19, 2022
Atlanta Road. The modular building will allow for additional classrooms until a
permanent facility is constructed. Community Development recommends approval of
the requested modular
building with the following condition:
1. The modular building shall only be allowed for a period 24 months after the date of
approval. If the applicant shall need the modular building for a longer period of time,
the applicant shall reapply for approval of the modular building.
Community Development and the Planning and Zoning Commission recommend
approval.
A public hearing was called, and no one came forward in favor of or in opposition to
this item.
Mayor Pro Tem/Councilmember Tim Gould made a motion to approve item Z22-013,
a public hearing and Special Land Use Permit (Z22-013) to allow a modular
classroom on 8.09 acres on land lot 596 located at 3130 Atlanta Road by applicant
David Stallings; seconded by Councilmember Lewis Wheaton.
The motion to approve carried with the following vote:
Aye: 7 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch, Councilmember Wilkinson, Mayor Pro Tern /
Councilmember Gould and Councilmember Wheaton
5. Privilege Licenses:
6. Formal Business:
A. CON2022-14 Approve the purchase of Tyler Hosted Enterprise ERP to replace our
current internally hosted Munis system and authorize the Mayor to sign
any related documents.
Ward / Citywide
Joe Bennett, City Administrator, read the following background:
In order to improve our service to our citizens we need to upgrade our current
in-house hosted Munis system to the newer version, which is now called Tyler
Enterprise ERP and is hosted in the cloud by Tyler Technologies. The hosted version
is charged as a subscription, paid annually. It is expected to take several months to
accomplish this and any remaining maintenance fees that have been paid for the
in-house system will be applied to the new system. The expected annual subscription
will be $273,542.
Councilmember Travis Lindley made a motion to approve item CON2022-14 for the
purchase of Tyler Hosted Enterprise ERP to replace our current internally hosted
Munis system and authorize the Mayor to sign any related documents; seconded by
Councilmember Charles Welch.
The motion to approve carried with the following vote:
Aye: 7 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch, Councilmember Wilkinson, Mayor Pro Tern /
Councilmember Gould and Councilmember Wheaton
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City Council Meeting Minutes - Final December 19, 2022
B. 2022-608 Purchase two (2) single sided 17' x 10' mobile LED trailers from Insane
Impact (MAX 1710) on GSA contract: 47QSWAl9DO030 for a total of
$300,000.00 from FY2023 CIP funds and authorize the Mayor to
execute any related documents.
Ward / Citywide
Councilmember Latonia P. Hines made a motion to approve item 2022-608 to
purchase two (2) single -sided 17' x 10' mobile LED trailers from Insane Impact (MAX
1710) on GSA contract: 47QSWAI9DO030 for a total of $300,000.00 from FY2023
CIP funds and authorize the Mayor to execute any related documents; seconded by
Councilmember Glenn Pickens.
The motion to approve carried with the following vote:
Aye: 7 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch, Councilmember Wilkinson, Mayor Pro Tern /
Councilmember Gould and Councilmember Wheaton
C. 2022-628 Adoption of the City of Smyrna Classification and Compensation Plan
and recommendations contained therein, as presented by the
University of Georgia
Ward / Citywide
Joe Bennett, City Administrator, read the following background.
In July 2021 the City contracted with the University of Georgia's Carl Vinson Institute
of Government to conduct a comprehensive classification and pay study. In October
2021 the City adopted the recommended classification and pay changes for sworn
police position and in April 2022 the City adopted the classification and pay changes
for fire personnel, general government and management positions.
While we have made several subsequent adjustments to our classifications, pay
grade, and pay rates since that time, the City still needs to adopt the classification
and pay plan, which includes recommendations for several actions that the City of
Smyrna should consider to keep the proposed compensation plan current
Additionally, several positions were reviewed to confirm and correct the appropriate
FLSA classification. Several changes are also recommended. Staff recommends the
formal adoption of the City of Smyrna Classification and Pay Plan.
Councilmember Latonia P. Hines made a motion to approve item 2022-628 to adopt
the City of Smyrna Classification and Compensation Plan and recommendations
contained therein, as presented by the University of Georgia; seconded by
Councilmember Travis Lindley.
The motion to approve carried with the following vote:
Aye: 7 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch, Councilmember Wilkinson, Mayor Pro Tern /
Councilmember Gould and Councilmember Wheaton
D. 2022-629 Approval to set and publish the qualifying fees for the 2023 City
General Election, November 7, 2023 as based on the current salary
structure for the year 2022 at $756 for Mayor and $567 for Council,
Wards 1-7.
Ward / Citywide
City of Smyrna Page 11
City Council Meeting Minutes - Final December 19, 2022
Councilmember Charles Welch made a motion to approve item 2022-629 to set and
publish the qualifying fees for the 2023 City General Election, November 7, 2023 as
based on the current salary structure for the year 2022 at $756 for Mayor and $567
for Council, Wards 1-7; seconded by Councilmember Glenn Pickens.
The motion to approve carried with the following vote:
Aye: 7 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch, Councilmember Wilkinson, Mayor Pro Tern /
Councilmember Gould and Councilmember Wheaton
E. 2022-632 Authorization to adopt the Georgia Department of Transportation
Services Procurement Manual for projects that will receive, or are
anticipated to receive, funding through the Federal Highway
Administration (FHWA) and authorize the Mayor to sign and execute
all related documents.
Ward / Citywide
Joe Bennett, City Administrator, read the following background:
The City needs to adopt the Georgia Department of Transportation Services
Procurement Manual to be eligible to receive and utilize Federal Highway
Administration funding. The City is currently pursuing certification as a Local Public
Agency for Local Administered Projects (LAP) to be able to manage City projects that
will utilize FHWA funding.
The City currently has an agreement in place with Cobb County to serve in this
capacity until the City receives this certification.
Councilmember Travis Lindley made a motion to approve item 2022-632 to adopt the
Georgia Department of Transportation Services Procurement Manual for projects
that will receive, or are anticipated to receive, funding through the Federal Highway
Administration (FHWA); seconded by Councilmember Charles Welch.
The motion to approve carried with the following vote:
Aye: 7 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch, Councilmember Wilkinson, Mayor Pro Tern /
Councilmember Gould and Councilmember Wheaton
F. 2022-638 Authorization to purchase from Wade Ford (3860 South Cobb Drive,
Smyrna, Ga. 30080) a fleet services truck and service truck for water /
sewer in the total amount not to exceed $173,000.00 to be paid using
State Contract and paid from Vehicle Replacement at the approved
budget pricing and authorize the Mayor to sign and execute all related
documents.
Ward / Citywide
Joe Bennett, City Administrator, read the following background:
Wade Ford has recently opened vehicle ordering and an allotment of one small truck
and one large truck has been given to us. Public works needs to be able to order a
fleet services truck and a water / sewer service truck. The current fleet truck will be
sold and the revenue from it will go towards the higher purchase price and cover the
difference between the allotted budget price and actual price.
City of Smyrna Page 12
City Council Meeting Minutes - Final December 19, 2022
Mayor Pro Tem/Councilmember Tim Gould made a motion to approve item 2022-638
to purchase from Wade Ford (3860 South Cobb Drive, Smyrna, Ga. 30080) a fleet
services truck and service truck for water / sewer in the total amount not to exceed
$173,000.00 to be paid using State Contract and paid from Vehicle Replacement at
the approved budget pricing and authorize the Mayor to sign and execute all related
documents; seconded by Councilmember Glenn Pickens.
The motion to approve carried with the following vote:
Aye: 7 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch, Councilmember Wilkinson, Mayor Pro Tern /
Councilmember Gould and Councilmember Wheaton
G. 2022-639 Authorization for repairs and maintenance in the amount of
$110,000.00 for Cooper Lake Bridge by Tidwell Construction Company
(P.O. Box 1466, Douglasville, Georgia, 30133), Gracie Gray
Contractors, Inc. (110 Bluffs Parkway, Suite 207, Canton, Ga. 30114)
and Need -A -Fence, Inc. (3470 Lake Drive, Smyrna, Ga. 30082) for
guardrail replacement, addition of fall protection and vegetation
clearing and authorize the Mayor to sign and execute all related
documents.
Ward 7 / Councilmember Wheaton
Joe Bennett, City Administrator, read the following background:
After receipt of a deficiency notice from Cobb County, we assessed Cooper Lake
Road Bridge and found it to be in need of immediate repair. as a result we need to
replace the guardrail, add fall protection and do some vegetation cleaning.
Councilmember Lewis Wheaton made a motion to approve item 2022-639 for repairs
and maintenance in the amount of $110,000.00 for Cooper Lake Bridge by Tidwell
Construction Company (P.O. Box 1466, Douglasville, Georgia, 30133), Gracie Gray
Contractors, Inc. (110 Bluffs Parkway, Suite 207, Canton, Ga. 30114) and
Need -A -Fence, Inc. (3470 Lake Drive, Smyrna, Ga. 30082) for guardrail
replacement, addition of fall protection and vegetation clearing and authorize the
Mayor to sign and execute all related documents; seconded by Councilmember
Glenn Pickens.
The motion to approve carried with the following vote:
Aye: 7 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch, Councilmember Wilkinson, Mayor Pro Tern /
Councilmember Gould and Councilmember Wheaton
7. Commercial Building Permits:
A. 2022-601 Approval of the issuance of a commercial building permit for
construction of a new commercial building to support an industrial use
- 1885 Mitchell Road - The Conlan Company
Ward 7 / Councilmember Wheaton
Joe Bennett, City Administrator, read the following background:
A commercial building permit has been issued at 1885 Mitchell Road for the
construction of a new 191,806 square foot industrial building. The project consists of
an industrial building with associated loading docks, parking, and drive areas to
City of Smyrna Page 13
City Council Meeting Minutes - Final December 19, 2022
8.
101
A
support industrial use. The total estimated cost of the project is $14, 679, 000 and The
Conlan Company is listed as the general contractor for the project.
Councilmember Lewis Wheaton made a motion to approve item 2022-601, the
issuance of a commercial building permit for construction of a new commercial
building to support an industrial use located at 1885 Mitchell Road by applicant The
Conlan Company; seconded by Councilmember Travis Lindley.
The motion to approve carried with the following vote:
Aye: 7 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch, Councilmember Wilkinson, Mayor Pro Tern /
Councilmember Gould and Councilmember Wheaton
Consent Agenda:
A motion was made by Councilmember Latonia P. Hines, seconded by
Councilmember Glenn Pickens, that the Consent Agenda be approved. The motion
carried with the following vote:
Aye: 7 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch, Councilmember Wilkinson, Mayor Pro Tern /
Councilmember Gould and Councilmember Wheaton
MIN2022-89 Approval of the December 1, 2022 Committee of the Whole Meeting
Minutes
Ward / Citywide
These Minutes were Approved on the Consent Agenda.
MIN2022-90 Approval of the December 5, 2022 Pre -Council Meeting Minutes
Ward / Citywide
These Minutes were Approved on the Consent Agenda.
MIN2022-91 Approval of the December 5, 2022 Mayor and Council Meeting
Minutes
Ward / Citywide
These Minutes were Approved on the Consent Agenda.
D. 2022-621 Approval of the adoption of fees for Short-term Rental Licenses and
Wholesale Alcoholic Beverage Licenses.
Ward / Citywide
This Authorization was Approved on the Consent Agenda.
E. 2022-604 Approval of the Reappointment of Heather Bacon to the Downtown
Development Authority (DDA) for a one-year term, January 1, 2023
thru December 31, 2023.
Ward / Citywide
This Reappointment was Approved on the Consent Agenda.
F. 2022-605 Approval of the Reappointment of Heather Bacon to the Urban Design
City of Smyrna Page 14
City Council Meeting Minutes - Final December 19, 2022
it -^^ I
Commission (UDC) for a one-year term, January 1, 2023 thru
December 31, 2023.
Ward / Citywide
This Resppointment was Approved on the Consent Agenda.
G. 2022-631 Authorization for a road closure for Terri Meyer Drive at Turpin Road
for a period of five (5) days for a storm drain replacement by Ardito
Construction (1290 Austell Drive, Marietta, Ga. 30008) from January 9,
2023 through January 13, 2023.
Ward / Citywide
This Authorization was Approved on the Consent Agenda.
H. 2022-626 Approval of renewal with Georgia Municipal Association for 2023
Worker's Compensation Insurance Coverage and Administration
Ward / Citywide
This Renewal was Approved on the Consent Agenda.
I. 2022-643 Authorization for a Road Closure at Campbell High School on
December 21 and 22 as well as December 27 and 28, 2022 for the
reinstallation of the raised speed table on Powder Springs Street.
Ward / Councilmember Gould
This Authorization was Approved on the Consent Agenda.
J. 2022-644 Approval of Amendment No. 4 to the Community Development Block
Grant (CDBG) PY21 Subrecipient Agreement No: CD21-C21SA-A and
CD21-C21 SA-F to extend the termination date for the agreement to
March 31, 2023 and authorize the Mayor to sign and execute all
related documents.
Ward / Citywide
This Authorization was Approved on the Consent Agenda.
9. Ward / Committee Reports:
Councilmembers Glenn Pickens, Latonia P. Hines, Charles Welch, Susan Vwikinson
wished all a happy holidays.
Councilmember Travis Lindley thanked everyone for their well wishes during his
recovery. He wished everyone a happy and healthy 2023.
Mayor Pro Tem/Councilmember Tim Gould announced that this past week Dr. Jean
Walker, former principal of Campbell High School, was recognized as the Smyrna
Citizen of the Year. He also mentioned the Menorah Lighting and Giant Gelt Drop
taking place at Taylor Brawner at 5:30 the following day.
Councilmember Lewis Wheaton wished all safe travels during the holidays.
10. Show Cause Hearings:
City of Smyrna Page 15
City Council Meeting Minutes - Final December 19, 2022
11. Citizen Input:
12. Adjournment:
Steven Jones - 2823 Spring Drive - expressed his thoughts of appreciation. he
thanked Councilmember Glenn Pickens who always responds and serves the ward
well. He expressed his appreciation to the Mayor for calling faith leaders together to
help those in need in the City. His faith leader stated that the Mayor had a joy and
passion to help. He expressed his appreciation to Councilmember WIIkinson for her
heart for her people. He also thanked Officers Steve Brennan and Larry Muzzoni for
their friendship and openness.
Mayor Derek Norton adjourned the December 19, 2022 Mayor and Council Meeting
at 8:29 PM.
City of Smyrna Page 16
MAYOR AND COUNCIL MEETING
DtREK NORTON
MAYOR
L—A- ONfA P. HINES, WARD 2
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CHARLES A.WELCH, WARD 4
TIM GOULD, WARD 6
MAYOR PRO TEM
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CITY CLERK
GLENN PICKENS, WARD I
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SUSAN WILKINSON, WARD 5
CITY SEAL