09-19-2022 September 19, 2022 Mayor and Council Meeting Minutes - SIGNED - LFf Sy�Z City of Smyrna
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City Council
Monday, September 19, 2022
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A. Max Bacon City Hall
Council Chambers
2800 King Street SE
Smyrna, GA. 30080
7:00 PM A. Max Bacon City Hall - Council Chambers
Roll Call
Present: 6 - Councilmember Glenn Pickens, Councilmember Latonia P. Hines,
Councilmember Travis Lindley, Councilmember Charles Welch,
Councilmember Susan Wilkinson and Mayor Pro Tern / Councilmember Tim
Gould
Absent: 2 - Mayor Derek Norton and Councilmember Lewis Wheaton
Also Present: 1 - Scott Cochran
Call to Order
Staff: 11 - Jennifer Bennett, Joe Bennett, Lisa Collins, Jill Head, Dat Luu, Russell
Martin, Penny Moceri, Heather Peacon-Corn, Enoch Serna, Joey Staubes
and Ashley Youmans
Mayor Pro Tern Tim Gould called to order the September 19, 2022 Mayor and Council
Meeting held at A. Max Bacon City Hall in Council Chambers at 7:00 PM.
Invocation and Pledge:
Pastor Dyke Verkerk from Life Church Assembly of God (4100 King Springs Rd)
delivered the invocation and led the Pledge of Allegiance.
Agenda Changes:
Mayoral Report:
Mayor Pro Tem Tim Gould stated that earlier in the day they presented a proclamation
in recognition of National Recovery Month. September is an important month to
recognize those who are battling substance abuse issues and who are in recovery.
State Rep. Erick Allen and Cobb County Commissioner Jerica Richardson were in
attendance to present the proclamation to representatives from the Council on
Substance Abuse.
Councilmember Latonia P. Hines asked for a moment of silence for Dep. Jonathan
Koleski and Dep. Marshall Ervin, Jr. of the Cobb County Sheriffs Department who
were killed in the line of duty on September 8, 2022. She thanked all public safety
personnel and first responders and asked for prayers for their families.
A. PRC2022-16 Proclamation in Recognition of Hispanic Heritage Month
Ward / Citywide
Bryan Almanza, a member of the Hispanic Heritage Planning Committee and Smyrna
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resident, introduced the Hispanic Heritage Celebration taking place on October 15,
2022 and invited all to join in the celebration.
Councilmember Susan Wilkinson read the proclamation aloud in English.
Bryan Almanza read the proclamation aloud in Spanish.
The proclamation was presented to members of the Hispanic Heritage Planning
Committee who were present:
Bryan Almanza
Andres Sandate
Enoch Serna
Hector Toscano
Members Absent:
Helen Archer
Karen Garcia
Shawn Garcia
Andre Gomez
Shanna Greenwalt
Laura Mireles
B. PRC2022-18 Proclamation in Recognition of Constitution Week, September 17 - 23,
2022, Fielding Lewis Chapter, National Society Daughters of the
American Revolution
Ward / Citywide
Linda Lopez of the Fielding Lewis Chapter of the Daughters of the American Revolution
spoke the following:
On Saturday, September 17, we celebrated the signing of our Constitution 235 years
ago in Philadelphia. We want to remember our duty to protect and defend the
Constitution and be ever mindful that this document established the basis for the
heritage of our country and the foundation of our way of life. The Constitutional
Convention had its share of discussions, and the final Constitution incorporated many
of those differing points of view. The men who framed this document understood that in
order to ratify this document, the 13 states would have to know that their voices were
heard. I'm proud to say that Georgia was the 4th state to ratify the constitution with a
unanimous vote by the Georgia delegates.
It is our duty as citizens to study the constitution and educate ourselves and our
communities about our rights and responsibilities.
Thank you to the Smyrna Mayor and City Council for your recognition of Constitution
Week.
Councilmember Charles Welch read aloud the Proclamation in Recognition of
Constitution Week and presented it to members of the Daughters of the American
Revolution.
C. 2022-458 Smyrna Arts Council Artist Recognition for the new City Hall exhibit
Ward / Citywide
Joe Bennett, City Administrator, introduced the artists for the current art display in City
Hall:
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The Smyrna Arts Council and the City of Smyrna have launched a new exhibit of fine
art to be displayed in City Hall from August through October 2022. The exhibit features
17 pieces from 8 talented local artists:
Mary Belle Cordell - an award -winning nationally recognized porcelain tile artist, new to
our community;
Veena Raj - a watercolor artist frequently featured in exhibits throughout Cobb County;
Justin Groom - an illustrator exhibiting a large-scale hand -drawn pen and ink piece, -
Paula Winter - a former Cobb County teacher creating unique collage art,
Becca McCoy - a photographer specializing in nature and travel photography;
Nannette Perez - a fabric artist with a quilt on display,
Jason Walesh - a pop -culture designer and recycled materials collagist; and
Lyiness - a full-time multi -disciplinary artist and Creative Director of Mutiny Artwrx.
4. Land Issues/Zonings/Annexations:
A. 2022-145 Public Hearing - Zoning Request - Z22-005 - Allow rezoning from GC &
OI to TS-Conditional for the development of a 107 room hotel and
rebranding of a 135 room hotel - 3.115 acres - Land Lots 846, 880 & 881
- Mogar Farms Funding LLC - 2855 Spring Hill Pkwy & 2685 Spring Rd.
The applicant requests to table to the October 17, 2022 meeting of
Mayor & Council.
Ward 1 / Councilmember Pickens
Councilmember Glenn Pickens made a motion to table item 2022-145 until the October
17, 2022 Council Meeting at the applicant's request, a public hearing and zoning
request (Z22-005) to allow rezoning from GC & OI to TS-Conditional for the
development of a 107 room hotel and rebranding of a 135 room hotel on 3.115 acres on
land lots 846, 880 & 881 located at 2855 Spring Hill Pkwy & 2685 Spring Rd by
applicant Mogar Farms Funding LLC; seconded by Councilmember Charles Welch.
The motion to table until the October 17, 2022 Council Meeting at the applicant's
request carried with the following vote:
Aye: 5 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch and Councilmember Wilkinson
Absent: 2 - Mayor Norton and Councilmember Wheaton
B. 2022-408 Public Hearing - Z22-008 - Rezoning from R-15 to R-10 for a two lot
single-family subdivision at a density of 3.6 units per acre - 0.548 acres -
Land Lot 561 - 2625 Highland Avenue - Joe Callahan
Ward 3 / Councilmember Lindley
Joey Staubes, Planner ll, presented the following background:
Joe Callahan is requesting a rezoning from R-15 (Residential) to R-10 (Residential) for
a two -lot single-family detached subdivision. The subject property is zoned R-15 and is
occupied with a single-family home. The applicant plans to retain the existing home
and build one new single-family detached home on the new lot. Storm Water
management for the project will be provided on the new and existing lot by a infiltration
facility on each lot. The minimum lot size will be 10, 000 sq. ft. The proposed setbacks
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for the homes are consistent with the R-10 zoning district and surrounding properties.
The proposed new home will face Highland Avenue with a side -entry garage entering
from Old Roswell Road. The existing home will retain driveways on both Highland
Avenue and Old Roswell Road.
The City Engineer has reviewed the proposed rezoning with respect to storm water
management and stream buffer issues, and in general believes that it meets city
requirements. There are no stream buffers affecting the property. Engineering is
requiring an infiltration facility for both the existing lot and the proposed lot due to the
topography of the subject property.
The City Engineer has reviewed the proposed rezoning with respect to transportation
and in general believes that it meets city requirements and is requesting five feet of
right-of-way dedication along Highland Avenue and Old Roswell Road as well as a five
foot sidewalk with two foot grass buffer along Highland Avenue.
The Fire Marshal's office has reviewed the current proposal and in general believes that
it meets the Fire Code requirements for fire truck access.
Community Development has reviewed the zoning proposal against the City's 2040
Comprehensive Plan and Future Land Use Plan. The zoning proposal to R-10
maintains a future land use designation of MODR (Moderate Density Residential) under
four and a half (4.5) units per acre. The proposed lot sizes and widths are in line with
other nearby developments.
Community Development has reviewed the proposed development against the zoning
standards of the recent nearby rezoning's and found the proposed development to be
compatible. The subdivision and construction of one new single-family home results in
a density of 3.6 units per acre on the subject property. The applicant is requesting a
rezoning from R-15 to R-10 and the proposed zoning is in line with the infill
development patterns for this neighborhood and is in compliance with the City's 2040
Comprehensive Plan.
Community Development staff is supportive of the rezoning from R-15 to R-10 as it is
consistent with the density allowed in the MODR Future Land Use and zoning
requirements of R-10 Zoning District.
The zoning proposal is consistent with the City's Comprehensive Plan and the Future
Land Use Plan. Therefore, Community Development recommends approval of the
rezoning from R-15 to R-10 with a density of 3.6 units per acre at 2625 Highland
Avenue with the following conditions:
Standard Conditions
Requirements # 2, 3, 4, 5, 8, 9, 10, 12, and 17 from Section 1201 of the Zoning Code
are not applicable. The following requirements remain applicable.
1. The composition of the homes in a residential subdivision shall include a mixture of
elements including; but not limited to: brick, stone, shake, hardy plank and stucco.
No elevation shall be comprised of 100% hardy plank siding. The residences whose
lots abut external roadways shall not be permitted to utilize hardy plank for any
elevation facing these roads.
2. All utilities within the development shall be underground.
3. The developer shall be responsible for any traffic improvements (including additional
right-of-way dedications) deemed necessary by either the City or the County during
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construction plan review. Sidewalks shall be provided by the developer inside the
subdivision and outside the subdivision adjacent to any public right-of-way consistent
with city's requirements for the extent of the development. A grass buffer with a
minimum width of two feet shall be provided between the back of curb and sidewalk.
4. No debris may be buried on any lot or common area.
5. The developer will comply with the City's current tree ordinance. All required tree
protection measures shall be adhered to by the developer during construction.
6. All yards and common areas are to be sodded, and landscaped. Irrigate as
appropriate.
7. All single-family and/or duplex residential lots shall provide the following at the time
of certificate of occupancy: either four 3" caliper trees or three 4" caliper trees. The
following species of trees may be used: Nuttall Oak, Swamp Chestnut Oak, Allee Elm,
and Village Green Zelkova. Other species may be used if approved by the City.
Special Conditions
8. The development shall maintain the R-10 setbacks:
Front — 25'
Side — 7.5'
Rear— 25'
9. The minimum lot size shall be 10, 000 sq. ft.
10. The minimum lot width shall be 50 feet.
11. Driveway — 22' minimum length from building face to back of sidewalk.
12. The developer shall provide 5' of right-of-way dedication on Highland Avenue.
13. The developer shall provide 5' of right-of-way dedication on Old Roswell Road.
14. A 5-foot sidewalk and 2-foot grass strip shall be required for the length of the
property along Highland Avenue.
15. All structures will be built to a maximum height of 35' as measured from the
sidewalk along the front elevation.
16. The developer shall meet all fire access requirements deemed necessary by the
Fire Marshal during construction plan review.
17. The developer shall be responsible for any water and sewer improvements deemed
necessary by the Public Works Director during construction plan review.
18. The developer shall be responsible for any storm water improvements deemed
necessary by the City Engineer.
19. Approval of the subject property for the R-10 zoning district shall be conditioned
upon the development of the property in substantial compliance with the site plan
submitted 7131122 and created by SJMurphy, LLC. and all zoning stipulations above.
20. Approval of the subject property shall be conditioned upon substantial compliance
with the elevations submitted on 718122.
Sean Murphy - 3282 Lee Street - representing the applicant came forward. He stated
that the existing house will remain and is not being redeveloped. The new lot created
will have one new house on it. Throughout the process, they made two changes: 1)
rotated the house toward the west, and 2) utilized a side -entry garage plan. Mr. Murphy
asked to stipulate placing the storm water facilities as shown on the plan.
Russell Martin, Community Development Director, stated that if Council wants to
provide staff the latitude, they can work with the applicant to determine the best plan
forward concerning the storm water facilities.
Councilmember Lindley asked if the initial concerns that had been raised had been
resolved. Mr. Murphy stated they have addressed any concerns that have been raised.
The owner of the existing house stated he is in favor of this request.
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A public hearing was called, and no one came forward in favor of or in opposition to
this item.
Councilmember Travis Lindley made a motion to approve item 2022-408, a public
hearing and rezoning (Z22-008) from R-15 to R-10 for a two lot single-family subdivision
at a density of 3.6 units per acre on 0.548 acres on land lot 561 located at 2625
Highland Avenue by applicant Joe Callahan; seconded by Councilmember Charles
Welch.
The motion to approve carried with the following vote:
Aye: 5 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch and Councilmember Wilkinson
Absent: 2 - Mayor Norton and Councilmember Wheaton
C. 2022-451 Plat Approval - Approval for a three lot subdivision under the R-15
zoning requirements - Land Lot 384 - 1.87 acres - 825 Austin Drive - Sue
Varon
Ward 4 / Councilmember Welch
Joey Staubes, Planner Il, presented the following background
Sue Varon is requesting approval to subdivide property at 825 Austin Drive into three
single-family residential lots. The applicant plans to subdivide the property within the
requirements of the R-15 zoning district, so no rezoning is required. The subject
property is 2.0 acres in size and is zoned R-15 (single-family residential). The
proposed subdivision will result in three new lots with each being approximately 28, 000
sq. ft. in size.
Community Development has reviewed the proposed subdivision against the
requirements of the R-15 zoning district. Staff believes the proposed subdivision
meets the intent of the requirements of the R-15 zoning district. The subdivision
proposal depicts side -entry garage house plans with a driveway width of 18.5'. While
the zoning ordinance does not regulate driveway geometry, Community Development
recommends a driveway width of a minimum 22' for side -entry garages. Community
Development recommends approval of the requested land subdivision.
Councilmember Wilkinson asked if the surrounding areas are also zoned R-15 to
which Mr. Staubes answered in the affirmative.
Councilmember Charles Welch made a motion to approve item 2022-451, a plat
approval for a three lot subdivision under the R-15 zoning requirements on land lot 384
on 1.87 acres located at 825 Austin Drive by applicant Sue Varon; seconded by
Councilmember Travis Lindley.
The motion to approve carried with the following vote:
Aye: 5 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch and Councilmember Wilkinson
Absent: 2 - Mayor Norton and Councilmember Wheaton
D. ORD2022-18 Approval of Ordinance ORD2022-18 - Annexation request (100% owners
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requesting annexation) - all tract or parcels as attached and defined in the
issue and background of land lying and being in Land Lots 396, 397,
398, 399 of the 17th District, 2nd Section, Cobb County, Georgia; 80.31
acres across eight (8) parcels known as Pebblebrook Road to be
effective October 1, 2022 and part of Ward 7 and authorizes the Mayor to
sign and execute all related documents.
Ward 7 / Councilmember Wheaton
Joe Bennett, City Administrator, provided the following background:
The applicant is seeking approval for annexation of all that tract or parcel of land lying
and being in Land Lots 396, 397, 398, 399 of the 17th District, 2nd Section, Cobb
County, Georgia; 80.31 acres across eight (8) parcels known as Pebblebrook Road,
Smyrna, GA. Effective date October 1, 2022. Certified letters were sent by the City
Clerk to the Cobb County Clerk's Office and the Cobb County Community
Development Planning Division on August 22, 2022 and a letter of non objection was
received from Cobb County on September 6, 2022. This property is located in Ward 7.
Staff recommends approval of Ordinance ORD2022-18 - Annexation request (100%
owners requesting annexation)
Mayor Pro Tem Gould asked if the landowners would like to speak. They declined but
said they are there to answer any questions the Council may have.
Councilmember Glenn Pickens made a motion to approve item ORD2022-18, an
ordinance (ORD2022-18) for the annexation request (100% owners requesting
annexation) of all tract or parcels as attached and defined in the issue and background
of land lying and being in land lots 396, 397, 398, 399 of the 17th District, 2nd Section,
Cobb County, Georgia; 80.31 acres across eight (8) parcels known as Pebblebrook
Road to be effective October 1, 2022 and part of Ward 7 and authorize the Mayor to
sign and execute all related documents; seconded by Councilmember Travis Lindley.
The motion to approve carried with the following vote:
Aye: 5 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch and Councilmember Wilkinson
Absent: 2 - Mayor Norton and Councilmember Wheaton
E. ORD2022-21 Public Hearing - Approval of ORD2022-21 for code amendments to
Appendix A of the Zoning Ordinance pertaining to townhome design
standards with an effective date of October 1, 2022 and authorize the
Mayor to review and sign all documents related thereto.
Ward / Citywide
Joe Bennett, City Administrator, presented the following background:
Mayor & Council adopted a moratorium on townhome development on March 15, 2021,
to provide an opportunity for the city to review the current standards for townhomes and
determine if additional standards are required. The Committee on Townhome
Development was created in Spring of 2021 and met six times over the past 18
months. The Committee has researched and reviewed townhome standards for many
cities and counties in the Metro Atlanta area. The Committee developed the proposed
townhome design standards to raise the architectural quality and development of
townhomes in the city. The proposed ordinance has been posted for the public to
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review, and a townhall meeting was held on August 23, 2022. The Planning & Zoning
Commission recommended approval by at vote of 7-0 at the September 12, 2022
meeting.
Russell Martin, Community Development Director, provided the following information:
The committee has reviewed the city's existing townhome regulations and proposed the
following code amendments: (1) adding definitions in Article IV, (2) townhome
architectural design standards in Article V; (3) amending Article Vll so the townhome
standards apply for any townhome use; (4) amending the townhome setbacks in Article
Vlll; and (5) amending parking ratios for townhome developments in Article IX. The
purpose and intent of the proposed ordinance is to regulate the siting and design of
townhomes in pursuit of cohesive and walkable development patterns.
The purpose and intent of these changes: These requirements are intended to regulate
the site plan and architectural design of townhome projects in pursuit of cohesive
design and walkable development patterns within the City of Smyrna, and to define
elements of the development that supports both horizontal and vertical articulations
and variations among units that provide architectural interest and reinforce high quality
and responsible site development practices to meet the goals and policies of the City's
Comprehensive Plan.
What's in the proposed ordinance?
*Definitions - This section adds architectural definitions to the Zoning Ordinance to
clearly define the architectural elements used in the townhome design standards. It
also eliminates the numbering system for the definitions within the Zoning Ordinance_
*Applicability - The proposed ordinance applies to all new townhome developments
unless exempted elsewhere in the Zoning Ordinance. Also, if there are conflicts with
this section and the Zoning Ordinance, the townhome design standards shall apply.
*Minimum Architectural Design Requirements - This section provides minimum design
requirements for the townhome buildings. These requirements primarily deal with
facade materials, building articulation, roof pitches, roof styles, garage design, window
requirements and screening of mechanical equipment.
*Design Elements Catalogue - Each townhome is required to provide a minimum of one
element from each of the categories. The categories include private outdoor space,
architectural projections, roof element and unit or facade variation.
*Bulk Standards - This section provides the spatial requirements for townhome
buildings. These requirements deal specifically with building setbacks, building
separations, building height, unit floor area, unit width and lot configuration.
*Live -work Units - This section establishes minimum requirements for Live -work units
where property owners may operate business in the bottom floor of the residence. Only
allowed in CBD & MU districts.
*Site Development Standards - This section provides the minimum design
requirements for site development. These requirements primarily deal with use of the
unit, building orientation, driveways, street design, open space, utilities, parking, fire
protection and accessibility and HOA requirements.
*Zoning Application Requirements - Any application for a townhome project shall
include certain information so a clear and accurate understanding of the proposed
project elements can be evaluated during the legislative review process.
Councilmember Lindley noted that the last moratorium on townhomes was set to expire
September 20, 2022, and he wondered if the motion should include an amended date
so it becomes effective on September 20, 2022. City Attorney Scott Cochran stated
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that would be the safest thing to do.
A public hearing was called, and no one came forward in favor of or in opposition to
this item.
Councilmember Travis Lindley made a motion to approve item ORD2022-21, a public
hearing and ordinance (ORD2022-21) for code amendments to Appendix A of the
Zoning Ordinance pertaining to townhome design standards with an amended effective
date of September 20, 2022 and authorize the Mayor to review and sign all documents
related thereto; seconded by Councilmember Glenn Pickens.
The motion to approve carried with the following vote:
Aye: 5 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch and Councilmember Wilkinson
Absent: 2 - Mayor Norton and Councilmember Wheaton
5. Privilege Licenses:
6. Formal Business:
A. ORD2022-19 First approval of charter amendment adopting the redistricting plan
subsequent to the 2020 decennial census and authorize the mayor to
sign and execute all related documents.
Ward / Citywide
Joe Bennett, City Administrator, provided the following background:
As a result of the 2020 Census, the boundaries of the City of Smyrna, Georgia's
seven-councilperson wards require redistricting in accordance with applicable state and
federal law. The Mayor and City Council ("Governing Body") of the City have engaged
redistricting legal experts and consultants to assist the City in its redistricting efforts
and, the Governing Body now desires to amend the city charter to adopt this
redistricting plan.
Authorize the amendment of Article lll, Division 1, Section 6 (c) of its Charter of the
Smyrna City Charter to adopt this redistricting plan made subsequent to the 2020
decennial census and authorize the Mayor to sign and execute all related documents.
Councilmember Travis Lindley made a motion to approve item ORD2022-19, the first
approval of two of a charter amendment adopting the redistricting plan subsequent to
the 2020 decennial census and authorize the Mayor to sign and execute all related
documents; seconded by Councilmember Glenn Pickens.
The motion to approve carried with the following vote:
Aye: 5 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch and Councilmember Wilkinson
Absent: 2 - Mayor Norton and Councilmember Wheaton
B. 2022-462 Authorization for Change Order #1000 in the amount of $56,285.90 to
Ardito Construction (1290 Austell Road SE, Marietta, Ga. 30008) for the
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drainage work at 3307 Fieldwood Drive and 3309 Fieldwood Drive,
Smyrna to be paid from Capital Outlay - Stormwater Infrastructure /
Stormwater Project and authorize the Mayor to sign and execute all
related documents.
Ward 6 / Councilmember Gould
Joe Bennett, City Administrator, provided the following background:
The City had to expand the original scope of work from what was originally approved
due to adverse conditions from neighboring properties. The City realized the project
was much larger once work began and in addition, a large rain event brought these
issues further to light. While onsite it was deemed necessary to resolve all issues at
once. Correcting the original approved scope of work was not sufficient and would not
have resolved the additional issues. Public Works and Purchasing recommend
authorization for this change order.
Councilmember Glenn Pickens made a motion to approve item 2022-462, Change
Order #1000 in the amount of $56,285.90 to Ardito Construction (1290 Austell Road
SE, Marietta, Ga. 30008) for the drainage work at 3307 Fieldwood Drive and 3309
Fieldwood Drive, Smyrna to be paid from Capital Outlay - Storm Water Infrastructure /
Storm Water Project and authorize the Mayor to sign and execute all related
documents; seconded by Councilmember Travis Lindley.
The motion to approve carried with the following vote:
Aye: 5 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch and Councilmember Wilkinson
Absent: 2 - Mayor Norton and Councilmember Wheaton
C. RFQ23-003 Approval to award RFQ 23-003 City wide resurfacing project bid to
Magnum Paving LLC, 140 Baker Industrial Ct. Villa Rica, GA 3018, in
the amount of $1,328,883.10 and authorize a total of up to $1,434,145.00
($523,031.85 LMIG and $911,113.15 SPLOST) for paving and
resurfacing of fourteen (14) city streets (Vineyard Way, Bordeau Walk,
Lake Drive, Terry Meyer Drive, Emory Road, Wooddale Drive, Cliff Crest
Drive, Mill Pond Road, Afton Way, Woodruff Drive, Cumberland Valley
Drive, Shenandoah Valley Lane, Nappa Valley Court, Laurel Springs
Way) and authorize the Mayor to sign and execute all related documents.
Ward / Citywide
Joe Bennett, City Administrator, provided the following background:
The City of Smyrna requested bids for various resurfacing projects per the City's time
frame. Two (2) bids were received on Friday, August 5, 2022:
Magnum Paving, LLC bid $1,694,603.45
C.W.Matthews Contracting Co. Inc. bed $1, 784,129.86
Due to budget limitations, the City requested line -item pricing from the low bidder to
complete fourteen (14) roads (Vineyard Way, Bordeau Walk, Lake Drive, Terry Meyer
Drive, Emory Road, Wooddale Drive, Cliff Crest Drive, Mill Pond Road, Afton Way,
Woodruff Drive, Cumberland Valley Drive, Shenandoah Valley Lane, Nappa Valley
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Court, Laurel Springs Way).
The total cost for this work is $1,328,883.10. Public Works is requesting approval of
the full budget amount of $1,434,145.00 for contingency.
Public Works and Purchasing recommend approval to award RFQ 23-003 City wide
resurfacing project bid to Magnum Paving LLC, 140 Baker Industrial Ct. Villa Rica, GA
30180, in the amount of $1,328,883.10 and authorize a total of up to $1,434,145.00 ($
523, 031.85 LMIG and $911,113.15 SPLOST) for paving and resurfacing of fourteen
(14) city streets (Vineyard Way, Bordeau Walk, Lake Drive, Terry Meyer Drive, Emory
Road, Wooddale Drive, Cliff Crest Drive, Mill Pond Road, Afton Way, Woodruff Drive,
Cumberland Valley Drive, Shenandoah Valley Lane, Nappa Valley Court, Laurel
Springs Way) and authorize the Mayor to sign and execute all related documents.
Councilmember Susan Wilkinson made a motion to approve item RFQ23-003 to award
Citywide resurfacing project bid (RFQ 23-003) to Magnum Paving LLC, 140 Baker
Industrial Ct. Villa Rica, GA 30180, in the amount of $1,328,883.10 and authorize a
total of up to $1,434,145.00 ($523,031.85 LMIG and $911,113.15 SPLOST) for paving
and resurfacing of fourteen (14) city streets (Vineyard Way, Bordeau Walk, Lake Drive,
Terry Meyer Drive, Emory Road, Wooddale Drive, Cliff Crest Drive, Mill Pond Road,
Afton Way, Woodruff Drive, Cumberland Valley Drive, Shenandoah Valley Lane, Nappa
Valley Court, Laurel Springs Way) and authorize the Mayor to sign and execute all
related documents; seconded by Councilmember Glenn Pickens.
The motion to approve carried with the following vote:
Aye: 5 - Councilmember Pickens, Councilmember Hines, Councilmember Lindley,
Councilmember Welch and Councilmember Wilkinson
Absent: 2 - Mayor Norton and Councilmember Wheaton
D. 2022-474 Authorization for emergency sewer lining of Concord Road, Manson
Avenue, Fawn Lane, Highview Drive, and Rosedale by Utility Asset
Management, Inc. (Perry, GA, 31069) in the amount of $104,705.00 to be
paid for out of the Water/Sewer CIP fund.
Ward 4 / Councilmember Welch
Mayor Pro Tem Gould noted that Councilmember Hines had to leave the meeting at
7:57 PM. She will be absent for the remainder of the meeting.
Joe Bennett, City Administrator, provided the following background:
The Public Works Water Distribution and Collection ten-year plan includes up to 25
miles each year of inspection and cleaning and emergency repairs. We will follow that
up with preventative maintenance and repairs. These emergency repairs consisted of
1, 600 linear feet out of the 130, 000 linear feet inspected.
Councilmember Charles Welch made a motion to approve item 2022-474, and
authorization for emergency sewer lining of Concord Road, Manson Avenue, Fawn
Lane, Highview Drive, and Rosedale by Utility Asset Management, Inc. (Perry, GA,
31069) in the amount of $104,705.00 to be paid for out of the Water/Sewer CIP fund;
seconded by Councilmember Susan Wilkinson.
The motion to approve carried with the following vote:
City of Smyrna Page 11
City Council Meeting Minutes - Final September 19, 2022
Approved
Aye: 4 - Councilmember Pickens, Councilmember Lindley, Councilmember Welch
and Councilmember Wilkinson
Absent: 3 - Mayor Norton, Councilmember Hines and Councilmember Wheaton
7. Commercial Building Permits:
8. Consent Agenda:
City Administrator Joseph Bennett read aloud the consent agenda for Council approval.
Councilmember Travis Lindley made a motion to approve the Consent Agenda;
seconded by Councilmember Glenn Pickens.
The motion to approve carried with the following vote:
Aye: 4 - Councilmember Pickens, Councilmember Lindley, Councilmember Welch
and Councilmember Wilkinson
Absent: 3 - Mayor Norton, Councilmember Hines and Councilmember Wheaton
A. MIN2022-62 Approval of the August 11, 2022 Committee of the Whole Meeting
Minutes.
Ward / Citywide
These Minutes were Approved on the Consent Agenda.
B. MIN2022-63 Approval of the August 15, 2022 Pre -Council Meeting Minutes.
Ward / Citywide
These Minutes were Approved on the Consent Agenda.
C. MIN2022-64 Approval of the August 15, 2022 Mayor and Council Meeting Minutes.
Ward / Citywide
These Minutes were Approved on the Consent Agenda.
D. 2022-456 Approval of the Appointment of Ward 5 resident, Corey Ingram, to the
Parks & Recreation Commission to fulfill the term that expires
12/31 /2023.
Ward 5 / Councilmember Wilkinson
This Appointment was Approved on the Consent Agenda.
E. 2022-435 Approval to use Council Chambers for Concord Lake Village Annual
HOA Meeting, Thursday, November 10, 2022, 7:00 pm
Ward 3 / Councilmember Lindley
This Authorization was Approved on the Consent Agenda.
F. 2022-436 Authorization for the installation of stop signs at the intersection of Gilbert
St & Rileys Walk and authorize the Mayor to sign and execute any related
City of Smyrna Page 12
City Council Meeting Minutes - Final September 19, 2022
Approved
documents.
Ward 3 / Councilmember Lindley
This Authorization was Approved on the Consent Agenda.
G. 2022-437 Approval of raised pedestrian crossing on King Springs Road in the
vicinity of Brinkley Park and Tolleson Park and authorize the Mayor to
sign and execute all related documents.
Ward 3 / Councilmember Lindley
This Authorization was Approved on the Consent Agenda.
H. 2022-439 Approval of speed humps on Wells Drive and authorize the Mayor to sign
and execute all related documents.
Ward 5 / Councilmember Wilkinson
This Authorization was Approved on the Consent Agenda.
I. 2022-438 Authorize Atkins Park Tavern (Kevin Drawe), Zucca Bar &
Pizzeria/Vintage Tavern/The Corner Taqueria (Tim Langell), The Stout
Brothers (Brandon King), Cafe Lucia (David Jackson), and The Vineyard
Wine Market/Smyrna Village Bourbon & Cigar (Anthony Alvarez) to
operate alcohol sales stations / trailer(s) outside of their respective
businesses (beyond / adjacent to their licensed place of business) at the
following approved event: City of Smyrna Culture & Spirit Festival and
150th Birthday Celebration to be held from 11:00 am until 10:00 pm on
Saturday, October 8, 2022.
Ward 3 / Councilmember Lindley
This Authorization was Approved on the Consent Agenda.
J. 2022-459 Approval of 2022 Hispanic Heritage Celebration Street Closings for the
starting Friday, October 14, 2022 at 6:00 a.m. until Saturday, October 15,
2022 at 11:59 p.m. at King Street from Bank Street to Stephens Street,
at Bank Street from Village Walk to King Street, and at W. Spring Street.
Ward 3 / Councilmember Lindley
This Authorization was Approved on the Consent Agenda.
K. 2022-460 Approval of the 2022 modified Crown Castle Site Lease Agreement BU
844202 / GA2383 Smyrna Police Fire / 2646 Atlanta Road, Smyrna Ga.
(Site Lease Agreement, dated January 9, 1997) and authorize the Mayor
to sign and execute all related documents.
Ward 3 / Councilmember Lindley
This Authorization was Approved on the Consent Agenda.
L. 2022-472 Authorization for temporary closure of the crossover for Ward Street at
Windy Hill for utility and shoring construction from 9/17/2022 to
10/2/2022.
City of Smyrna Page 13
City Council Meeting Minutes - Final September 19, 2022
Approved
Ward 3 / Councilmember Lindley
Ward 5 / Councilmember Wilkinson
This Authorization was Approved on the Consent Agenda.
9. Ward / Committee Reports:
Councilmember Pickens - Reminded all there will be a Joint Town Hall for Wards 1, 2,
& 3 on October 18, 2022 at T:00 PM in Council Chambers.
Councilmember Lindley - Reiterated the Joint Ward Town Hall. He mentioned that he
and Mayor Pro Tern Gould attended the Griffin Middle School 50th Anniversary. And
lastly, he stated that he just traveled abroad, but it was great to come home to
Smyrna.
Councilmember Wilkinson - She stated that the Ward 5 neighborhood meeting this
past Sunday was successful. She thanked those who attended and City staff that gave
updates: Russell Martin, Community Development Director, Lt. Louis Defense, and
Paul Osburn, Assistant Public Works Director. Ms. Wilkinson also thanked Bryan
Almanza for reading the Hispanic Heritage Month Proclamation in Spanish, and she
thanked the artists in attendance.
10. Show Cause Hearings:
11. Citizen Input:
12. Adjournment:
Krissa Blue - 231 Windy Ridge Lane - Ms. Blue presented information regarding the
benefits of community gardens. Her organization would like to repurpose vacant
rooftops and vacant land for the purpose of creating community gardens. She would
like to partner with the City of Smyrna. Mayor Pro Tern Gould expressed that these
efforts are a wonderful idea, and he encouraged Ms. Blue to contact City staff and
Keep Smyrna Beautiful.
Mayor Pro Tem Tim Gould adjourned the Mayor and Council meeting at 8:12 PM.
City of Smyrna Page 14
MAYOR AND COUNCIL MEETING
Ei
ABSENT
DEREK NORTON
MAYOR
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LATONIA P. HINES, WARD 2
CHARLES A.WELCH, WARD 4
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TIM GOULD, WARD 6
MAYOR PRO TEM
HEATHER K. PEACON-CORN
CITY CLERK
A
GLENN PICKENS, WARD I
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TRAVIS LIND EY, WARD
SUSA WILKINSON, WARD 5
ABSENT
LEWIS WHEATON, WARD 7
CITY SEAL