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February 1/15/16, 1982 Council Meeting February 1, 1982 scheduled meeting of Mayor and Council was held pursuant to the Charter 1, 1982 at Smyrna City Hall. The meeting was called to order at 7:30 . by presiding officer Mayor Arthur Bacon. All Council members were Also present was City Attorney Charles Camp, City Clerk Willouise Spivey, hief R. E. Little, Acting Fire Chief Hubert Cochran, Public Works Director , Civil Defense Director Jim Farley, Acting Parks & Recreation Director Sherry Reavis, Building Inspector Dan Steely and representatives of the press. Invocation was given by Councilman Jim Hawkins, followed by the pledge to the flag. There were no citizen reports. Plat Approval: Inspector Dan Steely presented a plat for the dedication of Lake Park Drive to the City, which extends from Pasadena Boulevard to U.S. Hwy. 41. The plat was approved by the City Engineer and Planning and Zoning Department and Jim Tolleson made a motion it be approved. Jack Shinall seconded the motion which carried by a 7-0 vote. Speed Zone Ordinance: James Williams stated this ordinance was the same one approved in December, 1976, with several revisions as fallows: (Copy of entire ordinance to be made a part of these minutes) 1) Cobb County: That segment of road on SR 3 beginning at the South City Limit of Smyrna (100 ft. north of Creatwood Trail) and continuing northerly on SR 3 to the intersection with Concord Road/New Spring Road a distance of 1.02 miles to be speed zoned far 45 miles per hour. 2) That segment of roadway on SR 3E (US 41) beginning at Spring Road and continuing northerly on SR 3E (US 41) to the North City Limit of Smyrna (2170 feet north of Hargrove Road, 70 feet north of Plumtree Parkway) a distance of .776 miles to be speed 'zoned for 45 miles per hour. 3) That segment of roadway on Concord Road beginning at SR 280 and continuing easterly an Concord Road to the intersection with SR 3 a distance of 1.226 miles to be speed zoned far 40 miles per hour. 4) That segment of ro y on N. Cooper Lake Road beginning at Thomas Lane and continuing nor ly on N. Cooper Lake Road to the intersection with Concord Road a distance of 1.026 mi les to be speed zoned for 35 mi les per hour. Jack Shinall said that Old Concord Road is posted at 35 MPH and this ordinance recommends a speed zone of 40 MPH. Mayor Bacon said the ordinance of 1976 approved a zone of 40 MPH and apparently the signs were posted incorrectly. Jack Shina said that several children had been hit by cars in that area of Old Concord Road and he would like for it to remain at 35 MPH. The other revision to the ordinance was in the schaal zone on Spring Road as fa 1 laws: That segment of roadway on Spring Road beginning at the intersection with 30 feet east of Carolyn Drive and continuing easterly an Spring Road to the intersection with Woodruff Drive a distance of .254 miles to be speed zoned for 30 miles per hour "when flashing." Mr. Williams said this revision was verbally approved by Cliff Harden with the Department of Transportation. Jim Tolleson said that when the ordinance in 1976 was approved, Spring Road from SR 280 to U.S. 41 was deleted and this time it will be approved at the recommended speed zone of 45 MPH, which will allow our police department to use radar. Jim said he had asked the State to waive the 45 MPH requirement and let us use radar in the 40 MPH zone, without success. Jim said radar would be used at every avail- able opportunity and speeding would be stopped an Spring Road. Jack Shinall made a motion the ordinance be approved in its entirety, with the deletion of the fallowing: That segment of roadway on Old Concord Road beginning at Hickory Acres Dri and continuing northerly on Old Concord Road to the intersection with SR 2 a distance of .723 miles to be speed zoned far 40 miles per hour. Elbert Coalson seconded the motion which carried by a 7-0 vote. Continued - February 1, 1982 said that many of our need restriping and the County ill be able to offer ial assistance. The streets recommended are: Spring Road at Hargrave to Atlanta Road; Concord Atlanta Road to Hi McCauley Street from Souto Cobb Drive Church Street Cqbb to Atlanta Road; Cherokee Road; Road from Reed Street. The striping will also beads in the lane. Jim made a motion bids be requested these streets to be opened at the next council meeting, and Grants. Jack Shinall seconded the mot ion for discuss ion and asked if this would be an overall program with several streets to be restriped periodically. Jim said it was, but their main concern now was to work on the main thoroughfare streets. Vote on the motion carried 7-0. Elbert made a motion the due to National League of Cit the motion which carried 7-0. meeting of March be changed to March 8, 1982 conference in Washington. Jim Hawkins seconded Max Bacon made a motion that Sherry Reavis be appointed Director of Parks and upon the recommendatiqn the Parks & Recreation Commission and Parks on Committee. Jim Hawkins seconded the motion which carried by a 7-0 Jim as made a motion the of January 4th, 18th and 25th be approved Elbert Coalson seconded the motion which carried by a 7-0 vote. Commercial building permits were presented by Inspector Dan Steely and recorded as follows: 1) Georgia Federal Savings & Loaf! requested a permit for construction at 3261 South Cobb Drive at a total cost of $162,000. Site plan .has been approved by the Engineering Department and Inspector Steely recommended the permit be approved subject to approval by the Fire Marshal. Elbert Coalson made a motion the be approved, seconded by Jim Hawkins. Vote on the motion carried 7-0. 2) TaJico-Emerson Center requested uilding permit for construction at 2800 Spring a total estimated cost of $425,000. Site plan has been approved by ng Department and Inspector Steely recommended the permit be gran to approval by Fire Marshal. Jim Tolleson made a motion the approved, seconded James Williams. Vote on the motion carried 7-0. a permit for improvements to the existing blJilding at 2500 a total estimaited cost of $135,000. Plans have been approved and !nspectionsDepartment. Jack Shinall made a motion the Sarah Jones seconded the motion which carried by a 7-0 vote. Jim Tolleson said the Cobb Municipal Association officers at Marietta City Hall to discuss the water and sewer increases Cobb. Resulting from that meeting was a resolution which Jim Wher-Elas, paid rhyme or Cobb County has once again unilaterally raised the rate on a service by member cities, without business courtesy of due notice and without reason; and , the instant case is a sewage treatment increase of 33% on two (2) days notice; and this action can cause irreparable harm to the fiscal condition of ious municipal utilities and create serious financial burdens upon , especially those large industrial and institutional retail who must price their product or service based upon reasonable cast ions, and not to ignore the residents on fixed and law incomes; and vJhereas, the integrity, recognition of confidence and stability of the utilities is threatened by such precipitous and unexpected actions by Cobb County; and appearance is and the fiscal 1 revenue. that the purpose of the almqstinstantaneous actions of this sort, is something ather of the Cobb County operation receiving Continued - February 1, 1982 NOW, THEREFORE BE IT RESOLVED that each Cobb Municipal Association City is called upon to resolve to not consider this increase until is received for service rendered for the period beginning March 1, not to pay until after April 1, 1982; and member the bill 1982, and To not pay this rate increase for the months of January and February 1982; and To petition the Cobb County Commissioners to amend the sewer contract or instrument of agreement to allow for ninety (90) days written notice in the event Cobb County can not get its casts under control and seeks to raise the sewer rate again in the future, and that within a reasonable time after delivery notice, Cobb County shall schedule and hold one or mare Show Cau s for the wholesale customers including the Cobb Municipal Association Member Cities, at which time relevant facts relating to the cost of sewage treatment may be presented and considered, well before the imple- mentation of another sewage rate increase, if any. Jim Tolleson made a motion the resolution be adopted, seconded by Max Bacon. Jack Shinall said he wo~ld not support the resolution because he felt we would be placing ourselves in jeopardy of paying penalties which could amount to approximately $50,000. Max Bacon said he felt it was time that the cities let the county know that these short notices of increase would have to stop, and we need to have more justification when rates are increased this much. Elbert Coalson said he felt the cities should meet with county officials first to see if a compromise could be reached. Attorney Camp said he had not had the opportunity to review the contract to see if rates could be raised without any prior warning. Mr. Camp said there may be a problem with them billing the City for 30 days and giving a notice of an increase in the middle of the period; that is a retroactive action. After further discussion, vote on the motion carried 5-2, with Jack Shinall and Elbert Coalson opposed. Jim Tolleson made a motion the following policy be adopted: Any item to be considered at any regularly scheduled council meeting shall be presented to the City Clerk or Assistant City Clerk no later than 6:00 p.m. on Friday preceding a Monday meeting. Max Bacon seconded the motion. Jack Shinall said he felt this was taking away his right as a councilman to represent his people by not being able to take immediate action on a problem that may be presented by a citizen. Jim Tolleson said there had been too many hasty votes taken aver the past few years and this motion would benefit everyone by not having to consider something an the spur of the moment. We have to stay within the budget, and this is one way to curb expenses. it was not presented at the the motion to table failed Opposed was Jim Tolleson, Jack Shinall made a motion the policy be tabled since agenda meeting and not placed on the agenda. Vote on 2-5. Voting for was Jack Shinall and Elbert Coalson. Max Bacon, James Williams, Jim Hawkins and Sarah Jones. Jim Tolleson amended the original motion to make the effective date February 15, 1982. Max Bacon seconded the amendment. Jack Shinall asked Attorney Camp far a ruling on the constitutionality of the policy. Mr. Camp said he felt it would be constitutional as a rule of the body, if adapted. After further discussion Jim Tolleson amended the origina.l motion again to read as follows: No action shall be taken on any item to be considered at any regularly scheduled council meeting unless the same shall be presented to the City Clerk or Assistant City Clerk no later than 6:00 p.m. an Friday preceding a Monday meeting. For any item not presented in that time frame to be considered, it would take a simple majority vote of council. Attorney Camp said this policy would not restrict any discussion of an item, only the final action. Max Bacon seconded the amendment. Vote on the amendments and main motion carried 5-1-1, with Jack Shinall opposed and Elbert Coalson abstaining. Committee Reports: (Parks) Max Bacon said the City had been considering closing City Hall Annex for several months. The total operating cost last year was approximately $6,000 which did not include any repairs to the building. Max said he felt repairs would have to be made soon to the leaky roof, and heating and air conditioning system. Space is available in City Hallfor.the'Parksstaff and hope- fully this can be discussed further at the next meeting. Continued - February 1, 1982 said there would be a meeting tomorrow night at City Hal) at 7:30 to vacant 40 acres of lanqsurrounding Creatwood, Cedar Cl iffs and Hickory ivisions. The property is zoned R-20 for homes and this is what the plans to build. The question is where the roads will be cut. Max said at the last meeting a resident on Ridge Road presented a complaint to council and it has been worked aut, hopefully to his satisfaction. (St .Jim Hawkins made a motion bids be requested an two surplus~d dump trucks to be op~ned at the next council meeting. Jim Tolleson seconded the motion which carried by a 7-0 vote. Jim Hawkins read a letter from the Department of Transportation aqdressed to Mayor Johnson stating they had completed a traffic signal plan for upgrading existing signals at the intersection of SR 3at Concord Road/Spring Road in Smyrna. Due to the small amount of work to be accomplished they will be unable to contract, and would like the City to install the equipment under a negotiated contract, and implementing the work either with our farces or sub-contractors. They requested we the plans and cost estimates and give our concurrence. Jim said the cost estimates were $14,076.70, and made a motion that Jim David be authorized to negotiate a contract with a signal installation company, not to exceed the amount of the State reimbursement. Sarah Jones seconded the motionrwnich 'Carrred by a 6-1 vote, with Max Bacon opposed. Hawkins said we have had a problem in the past with paper and debris along of ways. He has met wi Jim David and Vic Broyles and they recommended a crew be farmed of part- employees, with their main function to keep the right of ways cleaned up. Max Bacon said he would month as clean-up month like the Sanitation Committee to designate a particular in the City. Jim Hawkins read a letter from Vic Broyles requesting permission to do some work far First Baptist Church an their new parking lot an King Street, with the cost being in excess of $300. This request was being made as a result of the Grand Jury investigation and recommendations made several months ago concerning our Publ ic Works Department and employees working part-time jobs. The work wi 11 be done Broyles with his awn personal equipment, after regular hours. Jim said the church had the parking lot built they donated the excess dirt to the and dumped it at King Springs Park, at no cast to us. Now they wi 11 need additional dirt to caver the piping they had not originally intended to put in and Jim said he felt the City should give them the dirt needed far this. This dirt will be hauled back by Mr. Broyles equipment, and city equipment will never be used. Jim Hawkins made a motion Mr. Broyles be allowed to do this work, under the terms set forth. Max Bacon seconded the motion. Jack Shinall asked if this would be required of all employees and said it would place a lot of our police a bind, since mast them work part-time jabs. Jim Hawkins said he ly approval needed in their case would be from their Chief. Jim said he did not feel that any employee should have to get approval for jobs contracted outside the City, and this was brought up tonight simply so that there would be no misunderstandings and no questions asked. Vote on the motion carried 7-0. (Water & app rOVa 1 100 two and by a 7-0 Sanitation) Jack Shinall read a letter from Eddie ting for the purchase of 100 underground cans @ $6,995; 15; $480 far a total of $7,790. Also, they requested approv",1 to order dumpsters at $450 each. Jack said these expenditures ar€crecoverable, a motion it be approved. Jim Hawkins seconded the motion which carried vote. wa 3 make Jack 11 read a proposed policy which would allow a discount and tap fees for residential d~velopments of 50 or mare un! everyone to study the proposal and saId it would be brought up at vote. Jack said adoption of this policy would bring money ty .is beginning to need. more and mare. When new const has to be increased to that particular area, which reach completion. With the meters and tap fees paid in available to increase the capacity, without any loss to Jack sh lna 11 to discuss any would appreciate the sewerage, ,.. that it be r and Sewer Committee, of councilor any citizen. was to be made conce committee prior to the d be wi IIi ng said he ter and being made. Continued - February 1, 1982 son distributed financial reports to council and asked everyone to study see any excessive expenditures, they should go to the department ve it stopped. Jim said Ms. Spivey and the computer department had standing job putting it together, and the figures are accurate. a motion the annual contribution to the Cobb County Chamber be approved for payment. Jack Shinall seconded the motion the recommendation of Mayor Bacon. Jim Tolleson made a motion that Mel inda H att be appointed Assistant City Clerk. Sarah Jones seconded the motion which carried by a 7-0 vote. With no further business, meeting adjourned at 8:45 p.m. ************************ February 15. l~~ The regular scheduled meeting of Mayor and Council was held February 15. 1982 at Smyrna City Hall. The meeting was called to order at 7:30 o'clock p.m. by presiding officer Mayor Arthur T. Bacon. All council members were present. Also present was City Attorney Charles "Camp, City C"lerk Willouise Spivey, Police Chief R. E. Little, Acting Fire Chief Hubert Cochran'. Parks and Recreation Director Sherry Reavis, Public Works Director Jim David, Civil Defense Director Jim Farley. Sui lding Inspector Dan Steely, and representatives of the press." Mayor Bacon read the proclamation honoring Terri Myers Day, February 4th. and said the original proclamation would be presented to the Myers family. Also, he requested that in future years her memory be honored on this day with a moment of silent prayer. Invocation was given by Reverend Harris Fennell followed by the pledge to the flag. Citizen Reports: Melissa Hayes of Mohawk Place presented a petition to council protesting the proposed development of 45 acres adjacent to Creatwood Forest sub- divis Attorney Camp said he had done some research and there was some question as to method used in closing the dead-end streets in Creatwood. However, without a proposal from the property owner as to the use. it would be almost impassible to provide an answer as to the legality of opening or closing these roads. Mr. Camp said at this time, the City should not take any avert action on the opening or closing of these streets. Ted Jones, et al requested rezoning of property in LanJ Loi ~31. Corn Emory Road, Parcel I from Residential to General Commercial and Parcel I I from General Commercial to Light Industrial. Mr. Bob Crim was the spokesman for the rezoning and said an office retail distribution building would be built an Parcel I. fronting on Spring Road. with same retail sales. Parcel II of the property would be used for self-storage units. Mr. Larry Stephens and Carl Hambrick expressed opposition to the rezoning. Follow'ing' discussion. Jim Tolleson made a motion the rezoning be approved, which was also the recommendation of the Planning and Zoning Board. Jim Hawkins seconded the motion which carried by a 7-0 vote. Package License: Mr. Steve W. Odom requested a malt beverage and wine package 1 icense for Big Star #5789 located at 2784 Hargrave Road. Sarah Jones made a motion the request be tabled until additional needed information on the appl ication could be obtained. Jack Shinall seconded the motion which carried by a 7-0 vote. Package License Transfer: Mr. Steve W. Odom requested a transfer of malt beverage and wine package licenses for Big Star #734 located at 3787 South Cobb Drive. Sarah Jones made a motion the transfer be approved. Jim Tolleson seconded the motion which carried by a 7-0 vote. License Transfer: Mr. James E. Burnham requested a transfer of the malt e, wine and liquor pouring license for Barfield's, 2361 South Cobb Drive. awing a question from Jones, Mr. Burnham stated he was not a resident of the City of Smyrna. Mrs es said our ordinance states that a license holder for malt beverage and wine pouring must be a resident of the City of Smyrna. Elbert Continued - February 15, 1982 this establishment his ward and he had received quite a few ca citizens complaining of ivities taking place in the parking lot. When previous license was issued, council was assured they would have adequate security to prevent this from happening. Attorney Camp stated our ordinance requires an applicant for liquor pouring establ ishments to be a resident of Cobb Coun t beverage and wine pouring, a resident of the Gity of Smyrna, which Mayor Bac.on said he felt we should tablethi.srequest until e ordinance could be written. Sarah Janes sa.id her committee was in the process of making necessary amendments to the ordinance and hoped to have them ready for approval at the March 8, 1982 meeting. Jim ToJles.on made a motion the application be tabled. Sarah Janes seconded the motion which carried by a 7-0 vote. Request for Bids: Jack Shinall made a motion that bids be requested for a garbage truck and economy pickup truck for Public Works, to be opened the second meeting in March. Jim Hawkins seconded the motion which carried 7-0. Jack said Vic Broyles was working on a cast relation study regarding contracting garbage pickup versus the City staying in the business. When the study is completed, possibly the truck will not be needed. Bids are needed at this time because there will be a 90-day del ivery if the truck is purchased. Residential Business License: Herman L. Bell, Jr. requested a residential business li to sell filing systems professionals from his home at 2530 Rol ingview Drive. Mr. BeUthe license primarily to allow him to have a business phone at his home all shipping and receiving would be conducted from the warehouse an Cobb Parkway. A petition 1irom the surrounding neighbors was presented stating they had no obJections, and there was no opposition from the audience. Jim Tolleson made a motion the license be gr'anted. Sarah Janes seconded the motion which carr'ie'd 7-0. Residential Business License: Elton and Linda Grimes requested a residential business license to operate a del ivery service from their home at 3967 Plumcrest Circle. Mrs. Grimes said they would be making pickups and del iveries from telephone orders in their home, using a stake-body truck. A petition from the adjoining neighbors was presented stating they had no objections. Mrs. Grimes said there would signs and no inventory, and the truck would not be parked on the street. Sarah made a motion the permit be approved. Jim Hawkins seconded the motion which carried by a 7-0 vote. Sarah Jones read the fallowing proposed ordinance regulating City and said it would be brought up at the next meeting ANiPfUHNANQE PROV I DING FOR THE I SSUANCE OF PERM ITS REL.AT I NG TO TATTOO ESTABLiSHMENTS, TATTOO OPERATORS AND TATTOO ARTI STS AND TO FURTHER PROVI DE FOR THE REGULATION OF THESE ACTIVITIES AND REVOCATION OF PERMITS ISSUED PURSUANT TO THIS ORDINANCE. 1. B.e it ordained by the Council of the City of Smyrna that the of Ordinances of the City of Smyrna shall include the following o rd i nan ce : 1. For the purpose of this ordinance, the following words and phrases when used herein shall be construed as follows: Tattoo. The word "tattoo" ckiog in coloring matter so the production of scars not mean a tattoo pI identification purposes. shall mean to mark or color the skin by to form indel ible marks or figu,res ,or , however, that the ward "tattoo" upon the skin by a physician far medical The ward s "ta t too es tab 1 i shmen t" is practiced or where the busi reof. 1 mean any of tattooing Tattoo operator. The who controls, operates, whether actua lly perform "tattoo operator" sha 11 mean manages any tattoo estab work of tattooing or not. The wo the work sha 11 mean any who Continued - February 15, 1982 2. No person shall operate a tattoo establishment or engage in the ice or business of tattooing as a tattoo operator or tattoo artist ss such person has first secured a license to do sa from the City of Smyrna. 3. A condition precedent to the issuance of a permit by the City of Smyrna shall be satisfactory proof that the tattoo establishment has secured from the appropriate health authorities of Cobb County a permit or n'cense to operate such an establishment. 4. All permits granted shall be issued in the name of the individual person applying therefore, shall contain the location of the tattoo establishment where said applicant shall operate and shall not be transferrable as to either artist, operator or location. 5. No tattoo operator or tattoo artist shall tattoo any person who is under 18 years of age, any person who is under the influence of alcohol, drugs or ather stimulants or depressants or any person of unsound mind. 6. Any person who shall conduct a tattoo establishment or engage in the business as a tattoo operator or tattoo artist without first securing a permit therefore or who shall knowing~ly,' violate any of the sections of this ordinance shall subject such a permit to revocation upon appropriate notice or hearing. Additionally, revocation of license or permit procured by the Cobb County Health Department shall, upon notice of hearing, constitute grounds for revocation of permit issued by the City of Smyrna. An artist's or operator's permit shall be subject to revocation upon proof that the holder of such a permit has became infected with a disease which can be communicated through openings in the human skin. 7. No permit shall issue far the operation of a tattoo establishment or to any person engaged as a tattoo operator or tattoo artist in any area which is zoned for any residential use by the Zoning Ordinance of the City of Smyrna as the same may now or hereinafter exist. 8. The permits issued hereunder shall be cumulative and not in lieu of any business license issued by the City of Smyrna. 9. Any person desiring to operate a tattoo establishment or desiring to operate as a tattoo operator or tattoo artist shall make application for a permit to the Police Department of the City of Smyrna, said applicaiion to be on forms supplied by the Police Department. The minimum age on each applicant shall be at least 21 years of age. Fingerprints of all applicants shall be taken by the Police Department. Applicants for such permits shall also furnish to the Police Department two photographs showing a front and side picture of the full face of the applicant, size 2 1/2" x 2 3/4". Applicants for such permits shall present to the Police Department a medical certificate from a medical doctor certifying that such person is sound physically, mentally, has good eyesight and is not infected with a disease which can be communicated through openings in the human skin. SECTION 2. All ordinances and parts of ordinances in conflict herewith are hereby repealed. Sarah Jones made a motion the ordinance be placed on the agenda meeting. James Will iams seconded the motion which carried 7-0. he thought it would be appropriate at that time to also set the felt should be approximately $500. far the next Jack Shinall said fee, which he Jack Shinall read the following proposed pol icy and made a motion it be approved: Residential developments of 50 or mare units be given a 5% discount an all water meter charges and sewer tap fees, if these fees are paid in their entirety prior to the start of construction. In all cases, developments who elect this option must be completed within a 36-month period from the date the fees are paid, or all pre-paid fees will be nonrefundable and all construction in the future will be charged appropriate fees per unit. Any increase or decrease in the uni t charges for water meters and sewer taps after January 1, 1984, will have to be paid to the City or refunded to the original payee. In the case of an increase, developments would receive a 5% discount on the increased amount if paid in its entirety an residential units remaining to be built at the time the increase is approved. Continued - February 15, 1982 Max Bacon said our present water meter and sewer tap fees are less than what the county charges, our water rates are Jess, and he felt that by givip,g "a~nadditional 5% discount we would be giving a lot of our profit away. Jack said thkt 5% was not actually that much of an encquragement to the developer, but thought it may give them some incentive. Attorney Camp said that if we sell 100 meters to a developer, we would also teeing the availability of the water far thosem.eters. After further d , Elbert Coalson seconded the motion which failed by a vote. Voting James Williams, Jack Shinal1<i;lndElbert Coalson. Opposed was Sarah Jones, Jim Tolleson, Jim Hawkins and Max B~con. Jim Tolleson made a motion the following pal icy be approved: It will be the official policy of the City to pay t'he reimbursement of any council member making of'ficial trips, which shall include the following: Room Charge. The City wi 1'1 pay only those charges incurred far the renta 1 of a roam and associ ated taxes. All ather expenses charged to the room such as meals, telephone calls, tips, etc., must be paid by tHe Mayor and Council upon return to Smyrna. 2 Air Fare. The City will pay only those charges incurred for air fare the ecqnomy category. The City will not pay air fare far guests, husband, fe or children, without consent of the entire council. 3. Registration Fees. The ity will pay registration fees amounting to those cha rges wh i ch a re no rma 1 . Meals. The City will not pay far meals. However, by consensus of the council an amount of money will be establ ished for this purpose. The money may be spent for meals, local transportation or any pur~bse ~hich mi;lybe necessary for the aid and comfort while you are out of town. The money may not be accounted for by receipt but it is expected that any monies in your possession upon home will be returned to the Accounting Depart- ment and credited to your account. Jim Hawkins seconded the motion. James Wi 11 iams said he was in favor of the pol icy but would also 1 ike to have inclucje.d a minimum number of seminars to be attended before the expenses are paid. Mayor Bacon said he felt the 1982-83 budgeted travel expenses should be reduced to allow two council members to attend the National League of Cities, and everyqne to attend the Georgia' Municipal Association convention. Vote an the motion to approve the policy carried 7-0. that went out reflected the increase in water rates, and Cobb County delayed our increase an sewerage treatment Hopefully from discussiqn tonight, a method of giving refunds or the sewer increase canoe found. Jim Tolleson said he had talked with and his suggestion Was to wait until we are billed by the county rease, and give credits based upon that figure, which will probably June. Jack Shinall sald the last time the county increased our rates they went to 115% of water, and we have been charging our customers r. The City has been absorbing this loss of revenue for the benefit ci James Wil Iiams said he did not feel we could justify the past maintaining the new rate increases and not giving credits to our customers. suggested that Tom Hill and Willouise Spivey study the increases to best way to give refunds and have a recommendation ready for the Max Bacon read a letter from Sherry Reavis outlining necessary rePairs for Jonquil Pool prior to opening this year. The estimate quoted last fall was $47,173.55 which ncluded all repairs. Ms. Reqvis said the main problem is the filtering must be replaced if they are to open, at an estimated cast of $14,500. a motion bids be requested for replacement of the fi i system t the March 8, 198~ meeting. At that time it will where money will come from. Jim Hawkins seconded the motion which 7-0. Sarah Jones stated that Kathryn Jones would be retiring as Librarian, effective March 26, 1982. Mrs. Jones made a motion that Doris Morris be appointed Librarian and Monika Myers Assistant Librarian. Jim Hawkins seconded the motion which carried by a 7-0 vote. made a motion the Cqbb County. ng this exemp exemption be time there are Bacon seconded the 20% to businesses ich carried 7-0. Continued - February 15, 1982 Jim Tolleson stated we have never charged late charge or interest for the first 30 days after tax bills become delinquent. After the 30-day period, we charge 12% interest and a fi fa charge of $2.00, which no longer covers the cost. Jim made a motion we start charging 12% on the first day of delinquency and a $4.00 fee for fi fa's under $100 and $6.00 for anything over $100. Max Bacon seconded the motion which carried 7-0. Max Bacon said the Parks Committee and Parks and Recreation Commission have been discussing the possibility of surplusing the Lake Court Park property. This consists of approximately 10.4 acres, located on Lake Drive. Max said the is courts are in bad shape and it is the least-used park in the City, with the highest rate of vandalism. Max said he would like to surplus the property and apply the funds toward the renovation of Jonquil Pool and possibly the development of North Smyrna Park. Attorney Camp said the proper procedure would be to approve a motion the property be surplused and establ ish a time limit for acceptance of bids. Also, there would be no limitation on the time limit for accepting bids. Mr. Camp recommended that if bids are requested the advertisement should state that the City has the right to accept or reject any or all bids; the property does not have to be sold to the highest bidder. Funds from the sale would go to the General Fund and could not be designated far anyone purpose. Jack Shinall said that quite a few years ago, Mayor J. M. Gibson signed a contract with L&N Railroad stating that if they widened the railroad bed the City would relocate the sewer lines, at our expense. They are now requesting that the City relocate a sewer 1 ine near Campbell High School. Attorney Camp said there was some question in his mind as to whether or not the contract would be binding. Jim David said he had received three estimates an relocating this line, with the lowest being $8700. Jack Shinall made a motion that Mr. Camp begin negotiations with L&N Railroad immediately to bring to their attention that the contract is, possibly, not binding and if it is found to be binding that $8700 be approved to relocate the sewer line, with the stipulation that at no time in the future will the City be required to pay for any movement of sewer, water lines, or anything else awned by the City. This expense to be charged to E&C Fund. Jim Hawkins seconded the motion which carried by a 7-0 vote. Sarah Jones made a motion the stop sign at Oak Knoll Court be removed and replaced with a yield sign. Jim Tolleson seconded the motion which carried 7-0. There were no commercial building permits to bring before council. Committee Reports: Elbert Coalson asked Jim David when the pavement would be smoothed on Cherokee Road at South Cobb Drive. Mr. David said he had been working with the State and thought they would do it far us since they have a machine that will grind the asphalt. (Water & Sanitation) Jack Shinall said that Vic Broyles was studying the sanitation department and he hoped to have same recommendations shortly. (Public Safety) James Williams said the Civil Service Board would receive a letter this week asking them to initiate an examination for the position of Fire Chief. Bid Openings: Mayor Bacon said today was a legal holiday far some businesses and the post office was closed. Several bids have been received on the street striping and surplused dump trucks but there may be other bids to be placed in the box. Mayor Bacon said this meeting would be continued February 16, 1982 at 6:00 p.m., for the purpose of opening all bids. Meeting adjourned at 9:20 p.m. February 16, 1982 The regular meeting of Mayor and Council held February 15, 1982 was continued far the purpose of opening bids. Bids for restriping of streets were opened, read and recorded as follows: Master Marking Stripe Service: Pavement marking of center line, edge lines, and skip lines on enclosed list of streets, Exhibit A. 1.01 The work specified in this section consists of applying pavement markings at a price set and fixed for a one-year period. A. ithout glass spheres set/fixed at .09~ per linear foot B. with glass spheres set/fixed at .12~ per linear foot Continued - February 16, 1982 1.02 application fied in GDOT SSCRB and glass spheres shall conform be .02, or exceed. 1.03 cation equipment shall be as specified in GDOT SSCRB Article 653.03. 1.04 Adjusting shall be as specified in GDOT SSCRB Article 652.04F. 1.05 Acceptance shall be as specified in GDOT SSCRB Article 653.04. Shall coordinate with Mr. Vic Broyl",s and his subordinates per his Surface shall be made free of dust, dirt, grease, ail and other ma Peek Pavement Marking, Inc: 112.158 linear feet - solid traffic stripe (white or yellow) - .07~ per 1 inear foot 57,245 gross (wh i tel 1 inear feet - skip traffic stripe .05~ per linear foot ESTIMATED TOTAL - $10,713.31 Jack Shinall made a motion the bids be turned over to the Street Committee for review, a recommendation back to full council at the next meeting. Jim Hawki the motion which carried by a 7-0 vote. Bids an two (2) surplused dump trucks were opened, read and recorded as follows: Otis.. C. Dobb i ns 1565 Smyrna- Roswe 1 1 Road Smyrna, Ga. Will i am H. Hayes 4000 Gann Road Smyrna, Ga. Fouts Bros. Datsun 2158 Atlanta St; Smyrna, Ga. James C. Llewallyn 31 19 Brownmoore Drive Marietta, Ga. James B. Jones 103 Plneland Drive Smyrna, Ga. T.C .Le dbet te r 1088 Pinehurst Drive Smyrna, Ga. 1967 Ford 1972 Ford F700 $ 577.00 $ 659.00 $1,550.00 $1,105.00 $ 7J 0 . 00 $1,250.00 $ 250.00 $ 250.00 $1,000.00 $ 695.00 $ 1 ,050. 00 Jack Shinall made a motion the trucks be awarded to the highest bidders. Williams seconded the motion which carried by a 7-0 vote. James With no further business, meeting adjourned at 6:20 p.m. Residence: Church: 435.0632 December l5" SE the As te your consi.d s i.n ResJdence: 436.3388 Church: 435.0632 December '!> son I am uction ot: UOllS to ours.. sale rolled ection tha ordinances :for II Smyrna City Council: d Forrest, Campbellwood Estates and Cedar a City Council to prohibit the considered of Creatwood Forrest, until access other ided. This development would place an undue if Mohawk Place is to be the primary or only entrance, traffic problem through Creatwood Forrest. the ivis nt of the 1 wk Place ca p on the residen to an already heavy Name Address >> ~~ Smyrna City Council: We the re d Forrest, Campbellwood Estates and Cedar Cliff subdivisions City Council to prohibit the considered development of the of Creatwood Forrest, until access other than Mohawk Place This development would place an undue hardship on the re ts if Mohawk Place is to be the primary or only entrance, due to an already heavy traffic problem through Creatwood Forrest. Name Address Smyrna CityCounci 1 : of Creatwood Forrest. Campbellwood Estates and Cedar the Smyrna City Council to prohibit the considered act west of Creatwood Forrest. until access other Place can be provided. This development would place an undue hip on the residents if Mohawk Place is to be the primary or only entrance. to an already heavy traffic problem through Creatwood Forrest. l\ddres s ft Smyrna City Council : We the residents subdivisions r of the Place c hardship on the res due to an already heavy Creatwood Forrest, Campbellwood Estates and Cedar the Smyrna City Council to prohibit the considered t west of Creatwood Forrest. until access other vided. This d~velopment would place an undue if Mohawk Place is to be the primary or only entrance, traffic problem through Creatwood Forrest. Name Smyrna City Council: s of Creatwood Forrest, Campbellwood Estates and Cedar City Council to prohibit the considered Creatwood Forrest~ until access other be provided. This development would place an undue the residents if Mohawk Place is to be the primary or only entrance. to an already heavy traffic problem through Creatwood Forrest. Name Address e;' III 'f 3H A-W yUt.,ZC l- 3"2- Smyrna CityCounci1: We the residents of Creatwood Forrest, Campbellwood Estates and Cedar ivisions request the Smyrna City Council to prohibit the considered of the land tract west of Creatwood Forrest, until access other Place ca ovided. This development would place an undue ip on the res f Mohawk Place is to be the primary or only entrance, due to an already heavy traffic problem through Creatwood Forrest. Address Smyrna City Council : We the residents of Creatwood Forrest, Campbellwood Estates and Cedar ivisions re est the Smyrna City Council to prohibit the considered t of the la tract west of Creatwood Forrest, until access other Place can rovided. This development would place an undue on the residents if Mohawk Place is to be the primary or only entrance, due to an already heavy traffic problem through Creatwood Forrest. Name Address Smyrna City Council : We the residents of Creatwood Forrest, Campbellwood Estates and Cedar divisions request the Smyrna City Council to prohibit the considered t of the land tract west of Creatwood Forrest. until access other k Place can be prov This development would place an undue p on the residents if hawk Place is to be the primary or only entrance, an already heavy traffic problem through Creatwood Forrest. l\ddress Smyrna Ci tyCouncil : atwood Forrest. Campbellwood Estates and Cedar na City Council to prohibit the considered of Creatwood Forrest, until access other This development would place an undue ace is to be the primary or only entrance, problem through Creatwood Forrest. Address