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August 3/17, 1981 Council Meeting August 3. 1981 r scheduled meeting of Mayor and Council was held pursuant to the Charter 3.1981. at Smyrna City Hall. The meeting was called to order at 7:30 .m. by presiding officer Mayor Frank Johnson. All council members were Also present was City Attorney Charles Camp. City Clerk Willouise Spivey. Chief R, E. Little. Acting Fire Chief Hubert Cochran. Public Works Director Jim David. Parks & Recreation Director Bill Johnston. Civil Defense Director Jim Farley. Building Inspector Dan Steely and representatives of the press. Invocation was given by Councilman Jim Hawkins fol1olt1ed by the pledge to the flag. zen Re orts: (1) Jim Dewer of 113 Belmont Circle requested a variance to allow hi 0 erect a chain-link fence in his front yard. Mayor Johnson said this variance would have to go before the Planning & Zoning Board and be properly advertised before coming before council for a decision. Mr. Dewer also requested that a street light be installed on Belmont Circle and Elbert Coalson made a motion the street light be approved. John Steely seconded the motion which carried by a 7-0 vote. Attorney Camp advised Mr. Dewer to check his deed and be sure there were no restric- tive covenants in the subdivision to prevent him from installing a fence in his front yard. (2) Smyrna Athletic Association requested a parade permit for their opening day. August 22nd beginning at 10:00 a.m. The parade will leave from Belmont Hills and proceed to King Springs Park. Elbert Coalson made a motion the permit be granted. Jack Shinall seconded the motion which carried by a 7-0 vote. (3) The Oakdale Lodge #736 requested permission to hold a bucket brigade on August 15th at the intersections of Spring and Atlanta Road. and also Spring at Hargrove. with proceeds going to the l\1asonic Children's Home in Macon. The lodge representative was advised to check with Chief Little to be sure it would not present any problem with the police department. tation: Civil Defense Director Jim Farley said James David Hale had served ty for 6 years as Rescue Chief for Civil Defense and was now resigning. Jim presented Mr. Hal th his badge. patches. etc.. and expressed his appreciation for his many years service to the City. Mayor Johnson read a proclamation honoring Mr. Hale and his wife Donna and presented it to him. ion: Jim Tolleson made a motion that property belonging to A. P. Dodd. in Land Lot 707 be annexed into the City of Smyrna and become a part of 1. the legal description having been read and made a part of the minutes of 20. 1981. Max Bacon seconded the motion which carried by a 7-0 vote. Rezoning: A. P. Dodd requested rezoning of property just annexed. from R-20 to RM-12. There was no opposition. and Jim Tolleson made a motion the property be .. rezoned as requested. John Steely see onded the motion which carried by a 7-0 vote. Annexation: Elbert Coalson made a motion that property located on Pat Mell Road, Land Lot 348. belonging to M. Eugene Barnes. be annexed into the City of Smyrna to become a part of Ward 6. the legal description having been read and made a part of the minutes of July 20. 1981. There was no opposition. Jack Shinall seconded the motion which carried by a 7-0 vote. Hear~: Mr. John Smith representing Glendale Enterprises and Alton senting Smyrna Dairy Queen were present along with Mr. James Pressley Enterprises and Mr. Howard Ashworth with West Lumber Company. This for the purpose of determining ingress and egress from South Cobb Drive to the new construction of West Lumber Company. Alton Curtis stated the plans which had been approved by Council for West Lumber Company encompassed a portion of property which had been previously granted to Smyrna Dairy Queen. The plans indi- cated the property in question would be used as a driveway for West Lumber Company. Mr. Curtis said his client had a valid addendum to his lease and wanted to protect his property which was given to him for parking purposes. Mr. Smith said he acknowledged that the property. being 15' wide by 150' long. had been leased to the Dairy Queen to be used for parking for their customers and other parties in the area. They had inadvertently failed to show that on thei r initial presentation to the City. Mr. Smith said their proposal was to move the area over 3 feet closer to the property line. and once there it would remain d throughout the remainder of the leas~. After the parking area is relocated leave 22.8 ~et of unemcumbered right of way for the driveway to West Company. There is also an additional 15 feet of driveway for Fair's Restaurant they have always been allowed to use. Jim David said he felt a 22 foot right way would be sufficient to handle the traffic. Mr. Curtis reviewed the plans Continued - August 3. 1981 and he would rely on the word of the professional eng it was correct and would accept their proposal. Camp said that commercial driveways were regulated by the State in Section of the Code. and said in this case the City would not have the right to ate the driveway since it came off a State road. as long as there was i egress to the property in which the building permit had been issued. Jim made a motion the new plat as presented and agreed upon by the parties present be approved. Jerry Mills seconded the motion. Jack 1 said he had been approached by several people in the area about the safety involved and asked that West Lumber try to hold the heavy truck traffic to a minimum. Vote on the motion to approve the plat carried by a 7-0 vote. Mr. Tom Lawrence West Lumber Company requested a variance ordinance. on copy area. Mr. Lawrence said they wished amendment to the ication for variance in order to more conform with the ordinance. approval for a sign 12' x 13' instead of 18' x 20' as was originally These signs are manufactured for the company On a massive basis and a different size would require a different set of plans and forms. Mr. Lawrence said the other request was for a variance on the hei ght to 48'2' feet. wh i ch waul d all ow a 3 foot cl earance of the Dai ry Queen sign. of Smyrna Oai ry Queen supports for the si . Jerry Mills made a Lumber Company time Department. Max Bacon from the pl ans presented tonight. it looked ing a parking space. Following further the request be tabled to the next meeting submit their amended application to the seconded the motion which carried by a 7-0 vote. ~ of Vi ctory Cab Company requested approval of a rate The is $1.00 for the first 1/8 mile or fraction thereof for or fraction thereof. The proposed new rate would be .00 for the or fraction thereof. and 20~ for each 1/5 mile or onal fraction The would same $8.00 per hour rate. These new rates as used by the Ci anta. and would be used in Marietta as well areas. Mr. said approximately one-third of the cabs are and the rest are owned by Victory Cab. The rate increase will apply to any car with a Victory Cab sign on it. Following discussion. Elbert Coalson made a motion the rate increase be approved. Jim Tolleson seconded the motion which carried by a 7-0 vote. Mr. Al Ethi er present scale each 1/8 mile fi rs t 1/5 thereof. ls made a motion the final plat submitted by Reed Konigsmark for duplexes Avenue at Reed be approved. John Steely seconded the motion which carried vote. . Code would apply to Section 2819-B & d our Fire Code did not have any provisions apartments or retirement homes. This proposed ly-sprinkled buildings only. Max Bacon C. 2820-C of the Code be amended as follows: definition: Fire walls shall be self-supporting on. extend through and thirty-six (36) inches combustible roofs. and shall extend not less than ei (18) inches the roof overhang. walls need not extend th resistive decks. Fire walls shall ve (12) inches thick five solid or of approved blocks for a four re block. roof shall project around the ends of the wall. There unprotected openings in fire walls. (Ord. of 6-2-75) Hate"ls. motels. or apartments less than'seventy-five (75) feet in height. are fully provided a total automatic sprinkler system as per Fire Protection on Standard 13 may not be required to contain fire walls as s paragraphs (a) and (b) above. Each is a on Association bei ng doors. as remote door shall lead to an two (2 at one hundred apart- is Fi re . both one to lead at within 1 i vi ng unit. Jim Tolleson seconded the motion which carried by a 7-0 vote. Shinall made a motion the qualifying dates for the City election be set for 31. 1981 through September 4. 1981. Jim Hawkins seconded the motion which d by a 7-0 vote. (See minutes of August 17. 1981) Elbert Coalson made a motion that Dusty Bennett be appointed Superintendent of the election. Max Bacon seconded the motion which carried by a 7-0 vote. Jim Tolleson made a motion the minutes of July 6. 1981 be approved as submitted. Jim Hawkins seconded the motion which carried by a 7-0 vote. Elbert Coalson made a motion the minutes of July 20. 1981 be approved as submitted. Jack Shinall seconded the motion which carried by a 7-0 vote. ial Buildin Permits: (1) John & Lamar Dickson requested a permit for an a of three new buildings to Dickson Shopping Center at an estimated cost of $75.000. Plans had been reviewed by the Fire Marshal and Inspections. John Steely made a motion the building permit be approved. Jim Hawkins seconded the motion which carried by a 7-0 vote. (2) King Springs Village. 4040 King Springs Road requested a building permit for the construction of 192 units at a total estimated cost of $5.770.000. Plans had been approved by the Fire Marshal and Inspections Department. Jack Shinall made a motion the permit be approved. Elbert Coalson seconded the motion which carried by a 7-0 vote. Committ State c Re orts: (Parks) John Steely said the Smyrna Connie Mack team won the ionship and would play in the National championship in Virginia. (Civil Defense) Elbert Coalson read a letter from Jim Farley along with a list of items to be surplused and sold August 22nd. Mr. Farley also requested that proceeds from the sale of this equipment be made available to the Civil Defense Department for their use. Elbert Coalson made a motion these items (list to be made a part of these minutes) be surplused and the proceeds used for the purchase of items for Civil Defense. Jack Shinall seconded the motion which carried by a 7-0 vote. (Water) Jack Shinall said we are having a water shortage. especially in the south- west area of the City and we should conserve as much as possible. (Employee Benefits) Max Bacon made a motion that we request bids for employees hea insurance. to be opened by the first meeting in October. Jack Shinall sec ded the motion which carried by a 7-0 vote. Max Bacon read the names of employees appointed to serve on the Employees Insurance Committee as follows: David McKenzie.Fire Department; Nora Proctor. City Hall; Vic Broyles. Public Works; M. L. Brown. Police Department; Doris Morris. Library; Sherry Reavis. Parks & Recreation; Dick O'Hara. Civil Defense. Max said there would be a meeting with this committee at 4:15 p.m. on August 6th. (Sanitation) Jim Tolleson said there was still some confusion about the trash pickup schedule. For the past few months we have been picking up light trash the first 3 weeks. and heavy items the last week of the month. For the remainder of the year. we will be picking up light items the first 2 weeks. and heavy and light items the second 2 weeks of the month. The county requires us to separate material by weight and this is the reason the citizens are asked to separate items to be picked up. The county has also increased our tonnage rate from $3.75 to $5.75. which will require an additional $21.000 to our budget for trash pickup. Jim said he would like the Sanitation Committee to meet and put some information together for proposals on commercial and residential trash pickup. It will probably be October before the proposals are ready to mail. With no further business. meeting adjourned at 8:40 p.m. ************************ August 17. 1981 The regular scheduled meeting of Mayor and Council was held August 17. 1981 at Smyrna City Hall. The meeting was called to order by presiding officer Mayor Continued - August 17. 1981 Protem Elbert Coalson at 7:30 o'clock p.m. Mayor Frank Johnson was on vacation. All Council members were present. Also present was City Clerk Willouise Spivey. City Attorney Charles Camp. Police Chief R. E. Little. Acting Fire Chief Hubert Cochran. Public \tJorks Director Jim David, Parks and Recreation Director Bill Johnston. Civil Defense Director Jim Farley and representatives of the press. Invocation was given by Councilman Jim Hawkins, followed by the pledge to the flag. Mr. W. E. Hamby represented R. L. Ruff. Sr.. in his requested for re- appriximately 8.6 acres on Concord Road at Hurt Road, from 0&1 to RTD. requested that the zoning application be withdrawn. to be presented at John Steely made a motion the application be withdrawn. seconded Shinall. Vote on the motion carried 6-0. Farmer of Oak Forest Dri ve protested the wi thdrawa 1 by R. L. Ruff. John Steely explained that when the ied for again it go before the Planning and Zoning Board, be just as i this time. Attorney Camp stated that a could withdraw his request at any time prior to the action taken Council. and they could not be denied that right. Mr. Ray Houston said he was also opposed. and the average person could not read the legal ads for rezoning. Lester Pruitt of Oak Forest Drive said the survey for the Ruff property was dated 1972 and suggested that an updated survey be made. Revenue Sharing Proposed Use Heari ng: Jerry Mi 11 s read items requested by depart- ment heads from the Revenue Sharing budget as follows: Administrative/Data Processing: Air Conditioner Replacement $ 7,150 Library: 537 Books to be selected @ 14.00 = $7.520 100 Reference books@ 40.00 = $4.000 580 Doubleday Guild & Plans @ 5.40 = $3.134 35 Magazines to be renewed = $1 .000 70 Phonograph records @ 6.00 = $420 Pamphlets for vertical file = $300 Air conditioner replacement = $7.150 4 - 1981 Chevrolet police pursuit vehicles 2 - Motorola Mobile 4-channel radios & sirens 2 - Whelen Strobe light bars (8029) 3 - Motorola 4-channel walkie talkies MT500 $16.374 $ 7, 1 50 $ 1.500 $31.000 $ 3.400 $ 1. 100 $ 2.550 $ 6.000 $ 7.500 $ 2.700 $16.000 $30.000 $ 8,000 Civil Defense: Repairs to rescue truck 33-R-23 New automobile Parks & Recreation: - Fairmont station wagon Water/Public Works: Copy machine - Dump truck (replace #9) 1 - Garbage truck complete w/packer 1 - Low boy trailer - 30 ton 3 - Economy pickups Tapping machine (2) These requested items have been approved by Mayor and Counci 1. There were no questions or comments from the audience concerning the use of these funds. Hugh O. (Buddy) Scoggins requested rezoning of property located in Land . 3271 So. Atlanta Road. from L1 to RTD for the construction of six 6-unit and two 5-unit buildings. These will be two and three bedrooms with baths with floor for each unit ranging between 1100 to 1750 The price range be $50,000 to $75.000. Eli and 3211 Howell multi-family opposed. due to existing congestion already on Atlanta Road. Ms. Davis also Continued - August 17. 1981 felt the land. located next to Campbell High School. should be made available to the School Board for expansion which she felt would ultimately be needed. It was explained to Ms. Davis that the City Council has no jurisdiction over the schools or any decisions made by the School Board. Mr. Coalson read the minutes from the Planning and Zoning Board meeting where they unanimously recommended the rezoning of this property. Mr. Scoggins said he had approached the School Board over two years ago about buying the property. and they were not interested. Bill Lucas of Bill's Tire. also adjoining the property. stated he was not opposed to the rezoning. Mr. Scoggins said these would be high-quality homes built in strict conformance with the ordinance and assured council he would have no need to ask for variances later. There is very little drainage problem and he did not anticipate having to install any major drainage. Bob Bison of Dunn Street questioned ingress and egress to the property. buffer zones. and asked if a traffic light would be installed. Mr. Scoggins said 50' had already been donated to the State Highway Department hoping that some day the road would be four-laned. It would also be up to the State to determine if a light was needed at the intersection. Max Bacon made a motion the property be rezoned from LI to RTD. Jerry Mills seconded the motion which carried by a 6-0 vote. Variance: The request by West Lumber Company for a variance from the sign ordinance and tabled August 3rd was presented again by Tom lawrence. an officer with West Lumber Company. Mr. Lawrence said he had gone over these plans with the adjoining lease owner and property owner. Their first request was for a variance on the copy area. with the top portion of the sign being 156 square feet and the bottom portion 136 square feet. The other request was for a variance on the height. to 47 feet. to eliminate blocking the other signs next to it. Mr. Lawrence said their store would not be clearly visible from South Cobb Drive and he felt they would need a sign this size to let people know they were there. Bogey Stoner of the Smyrna Dairy Queen said he had no real objections to the size of the sign. After further discussion. Jack Shinall made a motion the variances be denied. Jim Tolleson seconded the motion which carried by a 6-0 vote. Variance: Jim Tolleson made a motion the request by Afton Downs to build 1.000 square foot units be tabled. Max Bacon seconded the motion which carried by a 6-0 vote. Jack Shinall said the qualifying dates for the City election set at the last meeting were not within the State law and made a motion that the qualifying dates be reset to September 14. 1981 beginning at 8:30 a.m. and closing on September 18, 1981 at 5:00 p.m. Jerry Mills seconded the motion which carried by a 6-0 vote. Jim Tolleson made a motion the first meeting in September be changed to September 1st. the first Tuesday. due to the Labor Day holiday. John Steely seconded the motion which carried by a 6-0 vote. There were no commercial building permits to bring before council. Committee Reports: (Public Works) Jack Shinall said that several weeks ago we opened bids for tires and service on city vehicles and bids were received from Jonquil Tire. Sexton Tire and Howard's Fina. The low bidder was Jonquil Tire Service. and Jack made a motion that the bids from Jonquil Tire be accepted for a period of one year from today's date. Any changes from these prices or quotes must be brought back to Mayor and Counci 1 for approval. All statements must break out material and labor and itemize all costs. A letter should also be sent to the vendor confirming these agreements. Jack said the Public Works Director and City Clerk should check all prices and purchase orders would not be paid if prices were other than those quoted. Jim Tolleson seconded the motion which carried by a 6-0 vote. (Parks) John Steely said there would be a softball game between Winkenhoff-McCurdy and Smyrna Hospital onAugust 23rd at King Springs Park. John Steely said the mud problem on King Springs Road had still not been corrected and school would be starting soon. Cost to correct the problem would be about $300 and John made a motion that this small portion of King Springs Road at South Cobb Drive be sidewalked before school starts~ to be paid from State Grants. Jerry Mills seconded the motion which carried by a 6-0 vote. Continued - August 17.1981 Jerry Mills said the they should do that Jerry Mi 11 s declared s the police station sidewalk on King right letter from Jim Farley requesting that the and sold at the auction August 22nd: van type. for work truck. with drawers gallon. Artie Boy. steel with galvanized liner items were donated to Civil Defense. and Mr. Farley auction with the proceeds to go back into the Civil tional equipment: they e budget radios recei ver radio receivers transmitters ectronic calculator equipment and receiver set Jerry with Max made a motion these i from the above menti seconded the motion whi declared surplus and sold items to be returned to Ci rried by a 6-0 vote. from Kingstowne Apartments help from the Board of cost involved to sidewalk about 200 feet. auction Defense. we also need s had been unable d to give an Road. which Cobb Max portion Jim Tolleson Snellville. meeting with them soon . Spivey had been in contact with city use independent garbage collectors. They information will be put together for a were mostly be surplused and sold at carried by a 6-0 vote. laneous garage items which also needed to automobile parts and Jack made a motion auction August 22nd. Jim Hawkins seconded the With business. meeting adjourned at 8:40 p.m.