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May 5/19, 1980 Council Meeting ar scheduled meeting of Mayor and Council was held pursuant to the Charter 1980 in the Council Chambers at City Hall, Smyrna, Georgia. The meeting lled to order by presiding officer Mayor Frank Johnson at 7:30 o'clock p.m. 1 Council members were present. Also present was City Attorney Charles Camp, City Clerk Willouise Spivey, Finance Director Gunter Newsom, Police Chief R. E. Little, Fire Chief Don Atkinson, Parks and Recreation Director Bill Johnston, Public Works Director Jim David, Civil Defense Director Jim Farley and representatives of the press. Invocation was given by Jim Hawkins followed by the pledge to the flag, led by David Johnson, son of Mayor Frank Johnson. There were no citizen reports. Commercial building (1) Considine Company, 100 Colony Square, Atlanta, Georgia, requested a permit to renovate the shopping center at the inter- section of Concord Road and South Cobb Drive, at an estimated cost of $100,000. Plans have been approved by the Fire Marshal and Jim Hawkins made a motion the permit be approved. John Steely seconded the motion which carried by a 7-0 vote. Elbert Coalson made a motion the minutes of April 7, 1980 be approved as submitted. Jim Hawkins seconded the motion. Jack Shinall stated that at the April 7th meeting he made a motion that two notes be renewed, one for $250,000 and the other for $200,000, and it should have been two notes for $200,000 each. Jack made a motion these minutes be corrected accordingly. Vote on the motion to approve the minutes as amended was approved by a 6-0 vote. Jerry Mills abstained. Max Bacon made a motion Elbert Coalson seconded minutes of April 21, 1980 be approved as submitted. e motion which carried by a 7-0 vote. Upon the recommendation of Mayor Frank Johnson, Jerry Mills motioned that Danny Steely be appointed as g Inspector. Jim Hawkins seconded the motion which carried by a 6-0 vote. Steely abstained. Elbert Coalson Shinall Att Ins made a that Danny Steely be appointed as City Marshal. Jack the which carried by a 6-0 vote. John Steely abstained. administered the oath of office to Mr. Steely, as Building y Marshal. Ma thanked Mr. George Hill of Nichols Drive for the flowers he had pr him tonight. The flowers were sent in appreciation for the City allevia- ting a rat problem in his neighborhood. ts: John Steely made a motion the City negotiate a fixed price for ngs for the Senior Citizens Center, to be paid from the $7500 donated geview Institute. Jim Hawkins seconded the motion which carried by a 7-0 The renovation should be complete around the middle of July. John Steely stated a valve had blown at the King Springs Park Pool. The valve was ordered approximately six weeks ago, but due to the delay j"n receiving the part, it was necessary to cancel the Spring swimming lessons. John Steely reported the following upcoming events in the Parks and Recreation Department: The 3,4,5 & 6 year old track meet will be May 14th; Smyrna Community Theatre will present their Spring play, "Barefoot in the Park" May 15th through 17th, beginning at 8:00 p.m. each evening. Smyrna Hospital is sponsoring a 5.000 meter road race which will be held on May 18th beginning at 2 :00 p. m. at Lake Park, and ending at Rhyne Park. The entry fee is $4.00 in advance and $5.00 the day of the race. The race is being held as a finale of National Hospital Week. Trophies will be presented and refreshments served afterwards. Elbert Coalson read a letter from Smyrna Hospital requesting a permit for their 5,000 meter race, and made a motion their request be granted. Jack Shinall seconded the motion which carried by a 7-0 vote. Jack Shinall made a motion the City surplus four (4) vehicles as follows: (1) 1973 Datsun pickup; (1) 1973 Ford Custom; (1) 1975 Ford Custom (wrecked); and (1) 1970 Plymouth Fury. John St:eely seconded the motion which carried by a 7-0 vote. Jack Shinall" made a motion the City request bids on these four surplused vehicles. Jerry Mills seconded the motion which carried by a 7-0 vote. Jack Shinall made a motion that "no parking anytime" signs be installed on Glendale Place on both sides of the road from Birch Street to 690 Clendale Place. There is (Continuation of May 5, 1980 Meeting) necessary for the Police DepartUlent to seconded the motion which carried by At Jim Hawkins, our base Planning reported that the City engaged map, which the zoning map will be reconstructed. and Zoning Board, the Mayor and Council will be asked a After by the to readOPt the maps. Jerry made the following report: "I want to report back to you the progress the Committee is making in developing the fiscal year 1981 budget. The department heads are now preparing their individual budget requests and wi.ll submit them to the Finance Committee by May 9th. am this is a This means have little or to perform a In order to assignments to difficult budget to prepare since it is inflation--18% or more--andaperiod of expenditures will be rising rapidly while Because of this situation, it is going of additional study and to balance and effectively prepare I of the Finance and Administration Committee. I, the will be responsible for the overview of the budget coordinating activities wit~ department heads. Jack Shinall will be for reviewing all requested expenditures with the goal of: 1) finding efficiency can be accomplished that will reduce expenditures, and a set of prioritles for t~e level of serVlces and thus curtail expen- Jim Hawkins will be responsible for reviewing all revenues and suggesting to them that will result in greater revenues. 2) adj I that this specialization within the Finance Committee will enable us to prepare a reasonable budget for fiscal year 1981." a new procedure will be followed by the Sanitation Depart- trash, beginning first week in June. The first three weeks be used only for pickup of limbs, leaves, grass clippings, week of each month will be used to pick up other trash items, The City will not. remove rocks, dirt, building limbs by a contractor. Limbs taken down by property must long. six inches in diameter, or over 75 Hopefully this system will work, and enable US to catch up on our trash pickups. the pumping station on Highland had been repaired. He Wit Carson assistance from the county in replacing the altogether. In anSWer to a question from Jerry Mills, Jim stated the recommendation from the county was basically the same as that received from our city engineer. The county was very satisfied with the job we had done. Elected Officla1s Barbecue at Six Flags on May 8th; next Council 19th. Meeting ourned at 7:56 p.m. ************************ May 19, 1980 scheduled meeting of and Council was held on May Georgia. The meeting was called to order by at 7:30 o'clock p.m. All Council members were Attorney Charles Camp, City Clerk Willouise Spivey, Gunter Police Chief R. E. Little, Assistant Fire Cochran, Water Supervisor Larry Dunn, Parks and Recreation Johnston, Building Inspector Dan Steely, Civil Defense Director Jim representatives of the press. by Cub given by Mayor Pack 716, Den #2. Johnson followed by the pledge to flag, led (Continuation of May 19, 1980 Meeting) Max Bacon recognized the Cub Scout Pack and their leader Tommy Singleton. They cleaned the island at the entrance of Creatwood Subdivision, which was an eyesore to the community, in order to earn their Citizens Award badge. Max thanked each member individually for their efforts. Mayor Johnson also thanked Mr. Singleton for his service to the City and the youth. There were no citizens reports. Carman Wright represented Opal W. Jones in her request for re- property tthews Street, LL 593, from R-15 to Light Industrial. On April 28, 1980, g and Zoning Board had recommended denial of the rezoning request, by a 4-3 vote. Mr. Wright stated there were no specific plans for use of the property at this time. They would be willing to work with the City for any curbing, gutter ng or widening of the street that might be needed. There are several commercial lishments on Matthews Street at the present, but this property borders on residential property. In response to a question from Jim Hawkins, Mr. Wright stated they are requesting the LI zoning for development purposes and this zoning would be less restrictive. The applicant had agreed to the stipulation that there would not be any outside storage. Jerry Mills stated he had met with Arthur Bacon and some of the neighboring property owners and it was explained to him that the plans are to construct warehouses, with office space. Mr. Ralph Lacey, 111 Matthews Street, spo n opposition to the rezoning due to existing drainage problems, and eventual ration of home values in the area. Also, the signs for rezoning were not posted where they could be seen from the street, and Mr. Lacey asked for a one-week extension on the decision so that other property owners in the area could be present. There was some discussion as to whether or not the signs had been properly posted on the property. Jerry Mills made a motion the rezoning request be approved, seconded by John Steely. Jim Tolleson and Jim Hawkins stated they would vote against the motion, based upon the recommendation of the Planning and Zoning Board. Vote on the motion carried by a 4-2-1 vote. Jerry Mills, Jack Shinall, Elbert Coalson and John Steely voted for. Jim Tolleson and Jim Hawkins voted against, with Max Bacon abstaining. Richard H. Simpson requested a business license to operate a ring Street. Mr. Simpson was present and in answer to a question from Elbert Coalson, stated that he did have adequate insurance for his vehicles. He has two vehicles ready for service now; a 1979 Plymouth Volare and a 1977 Malibu Classic which have been painted a uniform color, are insured and have meters installed. Mr. Simpson said his vehicles would be stationed at stand-by points throughout the City and the only times they would come to the office would be if there was a call for them there. An investigation by the Police Department did not reflect any factors that would prevent the license from being issued. Elbert Coalson made a motion the business license be approved. John Steely seconded the motion which carried by a 7-0 vote. Bid opening: as follows: Bids for four (4) surplus vehicles were opened, read and are recorded 680.00 1973 Ford 1975 Ford 1970 Plymouth 155.00 50.00 100.00 110.00 185.50 122.50 221. 75 1973 Datsun Felton Berry J. R. Johnson Jack Collins Jim Horne Jack Collins Jack Collins Jack Collins J. E. Blow Marietta Auto 565.50 587.00 401. 00 526.75 Jerry Mills made a motion the bids be turned over to the Garage Committee, to accept or reject the high bid. Elbert Coalson seconded the motion which carried by a 7-0 vote. There were no commercial building permits to bring before Council. V st: Ms. constr a carport on A letter from John W. he had no objection to approved. Jack Shinall Madge Dobbs requested a side yard variance in order to her property, within four feet of the adjoining property line. the adjoining property owner, was presented stating ruction. Max Bacon made a motion the variance be seconded the motion which carried by a 7-0 vote. (Continuation of May 19, 1980 Meeting) (Parks & in the John Steely recognized Repres~ntative bids be from Revenue motion which carried for a lawn tractor for the and opened on June 2, 1980. by a 7-0 vote. Department. Tolleson John their presented a sketch from the North Metro Youth Soccer Association for in helping the City to dev~lop the North Smyrna Park. Bill Road begin made the following announcements for Parks activit Jonquil Festival on May 24th. beginning a.m.; registration for Summer classes will 2nd; Senior Citizens Day at the American Legion on May 21st. Elbert Coalson announced that: the Smyrna Civil Defense.D~partment in the raft: race< this Saturday. They will also have meeting on their new emergency plan and invited everyone to attend. reported the Garage Committee would make a decision on the surplus vehicles by 10:00 a.m. on Wednesday. earlier given everyone a copy of a proposed on city . but after further dis Attorney decided not to present it serious problem becaus<e of tractor-trailer trucks us , Bank Street, and others. Jack in the area of South Cobb had enforcement of the sign ordinance. Jim Hawkins committee ordinances now. and would be ready to present to Council in was the very Jack stated that at the last Council side of ~xpenditures Jack requested that meeting. Jerry Mills had assigned system. All department year 1980-81 budget, submitted as soon as possible him to over- have turned the exception the committee. that the of Jerry from the J_9 be receiving a new truck for animal control, and Ernest Barrett. This will save the City budget. Jack a list F~deral priorities which Sharing the 201 Sewer Study headed canvassing all municipalities throughout the help them to realize that these progra=s are had been sent to all this list. The list State and he hoped two of our highest was by that would priority items. Jim Hawkins said he had begun his study of new revenues for the City. He is working closely with Gunter Newsom and should have some recommendations for the Finance Committee and full Council soon. (Finance) Jerry Mills reported the Finance Committee would meet May 20th to go over the budget worksheets, provided they are all in. asked Jim Tolleson for a report on the proposed new sewer line on that Commissioner Wit Carson had promised. Jim said Mr. Carson would be presenting the proposal to the conrrnission shortly for their approval. (Sanitation) Max Bacon recognized Linda Singleton, who is the Den Mother for Cub Scout Pack 716. Max reminded everyone that beginning the first week of June, the new system for collection of trash would go into effect. (Fire) Jim Tolleson expressed his thanks personally to Wit Carson for the new animal control truck. He had Jim David write a letter to Mr. Carson three or four weeks ago, requesting the new truck and now we will get one, thanks to Wit. the City of Marietta and Cobb County communication department, on atrial basis. response program which means the in the City or county. Marietta has a 6. Jim asked permission for himself and the County to discuss the possibility with theirs. This would not: mean the he thought it would mean a savings of (Amended of May 19, 1980 Meeting) of Smy~; Assistant Fire Chief Hubert Cochran said the City has a mutual aid agreement with the County. and we would not gain anything by a consolidation of the communication system. Also, he felt one advantage the City had to offer in annexation attempts was good fire protection. After further discussion, it was agreed that Jim Tolleson could meet with the County and City of Marietta to discuss the merits of this new system. Jerry Mills recognized Larry Dunn and commended him on the fine job he has been doing for the City. Announcements: Next Council meeting on June 2nd; quarterly CMA meeting on June 10th which may be held in Smyrna; the GMA convention beginning June 22nd. Meeting adjourned at 8:34 p.m. JAMES E. TOLLESON, WARD 1 AMENDED AS FO~'ifS: Mayor Johnson said that one thing that has happened with the City of Marietta is that they have so gerrymandered by running down these highways to annex, that they are not capable of providing adequate fire service so they have gotten the county to take care of their fringe areas. That is not true with us here in our City. We give excellent fire protection for those vvho are in our city and pay city taxes for that fire protection.