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01.21.2020 January 21, 2020 Mayor and Council Final Meeting Minutes - SIGNEDn City of Smyrna Meeting Minutes - Final City Council 2800 King Street Smyrna, Georgia 30080 Tuesday, January 21, 2020 7:00 PM Council Chambers 2. 3. A. Roll Call Present: 8 - Mayor Derek Norton, Councilmember Glenn Pickens, Councilmember Austin Wagner, Councilmember Travis Lindley, Councilmember Charles Welch, Councilmember Susan Wilkinson, Councilmember Tim Gould and Councilmember Lewis Wheaton Also Present: 9 - Tammi Saddler Jones, Scott Cochran, Heather Peacon-Corn, David Lee, Louis Defense, Joe Bennett, Jennifer Bennett, Landon O'Neal and Tina Monaghan Call to Order Mayor Derek Norton called the January 21, 2020 Mayor and Council Meeting to order at 7:00 PM. Invocation and Pledge: Pastor Jeff Pennington, Smyrna First Baptist Church (1275 Church Street) delivered the Invocation and led all in the Pledge of Allegiance. Agenda Changes: There were no agenda changes. Mayoral Report: 2020-41 Recognition of Citizens and Businesses from Smyrna Police Department Sergeant Louis Defense, from the Smyrna Police Department, explained the importance of starting a tradition of recognizing citizens and businesses that have helped the PD throughout the year. Those recognized included: Gabbie Tobin - teenager from Vinings Estates - raised money for Lindley School kids Finn Kelly - elementary student who raised money in his community and donated it to SPD Ramona Curtis & Barb Wethy - assisted SPD in making the birthday party for a special kid a success J. Barrett Carter- part of the Smyrna Public Safety Foundation - always cooks for SPD City of Smyrna Page 1 Printed on 112412020 City Council Meeting Minutes - Final January 21, 2020 and SFD and volunteers his time to the foundation United Distributors - very big supporter and financial donor of various SPD projects Thompson Bros BBQ - SPD's go -to affordable and delicious food vendor Olive Garden - provided complimentary catering for a training event for SPD that had organizations from around the country in attendance Northwest Exterminating - donated and cooked nutritious meals for the men and women of SPD B. 2020-42 Recognition of Juliette & Nicholas McKinley Twins, Juliette & Nicholas McKinley, have been in 4-H since they were in the 4th grade at King Springs Elementary School. At the State 4-H Fall Forum, Juliette & Nicholas were chosen to represent Georgia at the National 4-H Conference in Washington DC. Along with representing Georgia, they will each receive their second Master. Mastering in 4-H is the equivalent of an Eagle Scout in Boy Scouts or a Gold Star in Girl Scouts.... you have to achieve the highest level of leadership and service, but you also have to place 1st in the State in any given category. Juliette Mastered in 4-H Project Achievement, winning 1st place at the State Level in the Horse Category in 2018, and Nicholas in 2019 winning Project Achievement in Engineering. Both Nicholas and Juliette spoke for a few moments on their achievements and gave further insight on what will happen at the national competition. C. 2020-43 Smyrna Education Foundation Report and Check Presentation from JRM Management Representatives from the Smyrna Education Foundation were present to thank City Council and the community for their support and gave an update on what the foundation has been doing to support Smyrna public schools. JRM Management was also in attendance and presented a donation check to the Smyrna Education Foundation from proceeds received at recent Smyrna events. Ms. Cathy Young, Education Foundation Boardmember explained that the Smyrna Education Foundation, Inc. is organized to promote public elementary and secondary education within the City of Smyrna, Georgia, for attainment of higher academic achievement and for improved perception of public education through advocacy, education, research, sponsorship, service and support. 2019 was the foundation's ninth full year of service and during that time, over $90, 000.00 has been given out to the twelve schools that are served. Mayor Norton thanked those present for their commitment to the schools. D. 2020-44 Mayor's Assignment of Council Committees Special Committee on Appeals: Chair Councilmember Travis Lindley Councilmember Austin Wagner Councilmember Glenn Pickens Special Committee on Education: Chair Mayor Pro Tem / Councilmember Tim Gould Councilmember Lewis Wheaton City or Smyrna Page 2 Printed on 1/24/2020 City Council Meeting Minutes - Final January 21, 2020 Councilmember Susan Wilkinson Special Committee on Budget: Chair Councilmember Charles Welch Mayor Pro Tern / Councilmember Tim Gould Councilmember Travis Lindley 4. Land Issues/Zonings/Annexations: A. 2019-363 Public Hearing - Zoning Request - Z19-016 - Rezoning from R-20 to R-12 - Conditional for the development of a 38 unit subdivision at 2.99 units per acre -12.7 Acres - Land Lot 542 - 1465 Buckner Road - Grant Grimes - The applicant requests the item be withdrawn without prejudice Mayor Derek Norton read aloud this item and noted the request of the applicant to withdraw without predjudice. No vote was taken on the item. This Authorization was withdrawn without prejudice. B. 2019-437 Public Hearing -Zoning Request - Z19-017 -Rezoning from FC to LC for use as a chiropractor and office - 0.23 Acres - Land Lot 375 - 736 Windy Hill Road - Trustor South, Inc. Mayor Norton announced the public hearing and no one came forward to speak. Councilmember Wilkinson asked Community Development Director Russell Martin to come forward and present the information on the zoning request. Mr. Martin explained that Trustor South, Inc is requesting a rezoning from FC (Future Commercial) to LC (Limited Commercial) for the ability to use the existing building by a chiropractor and office. The FC zoning category designates properties that are suitable to be rezoned to a commercial category. The property is occupied by an existing structure that has been historically used commercially. The applicant is requesting to rezone the property to LC to formalize how the property has historically been used. The Planning and Zoning Board recommended approval by a vote of 7-0 at the December 9, 2019 meeting. Community Development has reviewed the proposed development against the requirements of the Zoning Ordinance with respect to the use as a chiropractor office. The proposed development meets all the zoning requirements for a chiropractor office. Community Development Staff is supportive of the change in zoning from FC to LC. Community Development recommended approval of the rezoning from FC to LC on 0.23 acres. A motion was made by Councilmember Susan Wilkinson, seconded by Councilmember Travis Lindley, that this Zoning Request, Z19-017 for the rezoning from FC to LC for use as a chiropractor and office on 0.23 acres located on Land Lot 375 at 736 Windy Hill Road by the applicant, Trustor South, Inc. be approved. The motion to approve was carried by the following vote: Aye: 7 - Councilmember Pickens, Councilmember Wagner, Councilmember Lindley, Councilmember Welch, Councilmember Wilkinson, Councilmember Gould and Councilmember Wheaton C. 2019-438 Public Hearing - Zoning Request - Z19-018 - Rezoning from R-20 to R-15 Cify of smyma Page 3 Printed on 112412020 City Council Meeting Minutes - Final January 21, 2020 (or similar single-family zoning district) for the development of two single family homes at a density of 2.22 units/acre - 0.90 Acres - Land Lot 557 - 1460 Memory Lane - Reggie Lopes. Will be tabled to the February 17, 2020 Mayor and Council Meeting. A motion was made by Mayor Pro Tern / Councilmember Tim Gould, seconded by Councilmember Austin Wagner, that this zoning request, Z19-016 for the rezoning from R-20 to R-15 (or similar single-family zoning district) for the development of two single family homes at a density of 2.22 units/acre on 0.90 acres on Land Lot 557 located at 1460 Memory Lane by the applicant Reggie Lopes, be tabled to the February 17, 2020 Mayor and Council Meeting. The motion to table was carried by the following vote: Aye: 7 - Councilmember Pickens, Councilmember Wagner, Councilmember Lindley, Councilmember Welch, Councilmember Wilkinson, Councilmember Gould and Councilmember Wheaton Privilege Licenses: There were no privilege licenses. Formal Business: A. 2020-13 Approval to award RFP 20-014 Speed Detection Camera System for School Zones to Redspeed to install and maintain School Zone Speed Enforcement Cameras. City Administrator Tammi Saddler Jones presented the background information for this agenda item. The City of Smyrna requested proposals from qualified firms to provide a speed detection camera system and program for three (3) school zones within the city. Four (4) firms submitted proposals and the proposals were scored by staff from Police, Engineering and Purchasing. Based on the proposal scores, qualifications and revenue sharing percentage, it is the recommendation of the Police Department and the Purchasing Manager that the project be awarded to RedSpeed. RedSpeed will install, maintain, and operate all equipment, services, and software necessary for a complete tum-key program. The equipment and monitoring are provided at no cost to the City and is a violator funded program. The intent behind this program is to change driver behavior in our school zones and to make sure our children are safe. RedSpeed will help our Police Department with public awareness and education about the objective of the speed photo enforcement program. Deputy Police Chief Joe Bennett is in attendance and available to address any questions. Deputy Chief Joe Bennett came forward to speak about the agenda item. For some time now, parents have come forward with concerns about safety. A traffic survey revealed that in one school day, over approximately three hours, there were over 600 violators in excess of 10 mph over the posted speed limit. The State passed a law that allowed local agencies to put into effect such methods to help ensure safety and control speeding in school zones. Mayor Norton clarified that no one will get a ticket unless they are driving 11 or more miles over the speed limit. City of smyme Page 4 Pnnted on 112412020 City Council Meeting Minutes - Final January 21, 2020 Mayor Pro Tom / Councilmember Tim Gould thanked the PD for their work on this project. There will be a month time period after installation of the cameras to allow for warnings to be issued so that people will understand the presence of the cameras and that they need to slow down. Public awareness is a big part of this. No points on driver's licenses will result from these cameras but violators will receive a civil penalty. The contract will be for one year to see how effective this process will be before potentially extending the contract. A motion was made by Mayor Pro Tem / Councilmember Tim Gould, seconded by Councilmember Charles "Corkey" Welch, that this RFP 20-014 for Speed Detection Camera System for School Zones to Redspeed, to install and maintain School Zone Speed Enforcement Cameras be approved. The motion to approve was carried by the following vote: Aye: 7 - Councilmember Pickens, Councilmember Wagner, Councilmember Lindley, Councilmember Welch, Councilmember Wilkinson, Councilmember Gould and Councilmember Wheaton B. 2020-48 Approval of a mid -year budget amendment to reallocate CIP funding. The details of the budget amendment were disclosed by Ms. Saddler Jones. In the FY 2019 budget a CIP project was approved in the amount of $30K to renovate a portion of Fire Station #4. Our Buildings and Grounds Department are asking to reallocate these funds to complete roofing work at Fire Station #3 that is more urgent. Also, in FY 2019, a CIP project was approved in the amount of $130K to resurface the parking lot at PD. PD and Buildings and Grounds are asking include tree removal work and fencing with the project. The tree work is needed since tree roots are causing cracking and buckling of the asphalt. Fencing is necessary to secure the employee packing lot at the Police Department. According to estimates provided they should be able to complete all the work necessary within the adopted budget. Staff recommended approval of the budget amendment as presented. Councilmember Welch reiterated the fact that this was simply a reallocation of already approved funds. A motion was made by Councilmember Charles "Corkey" Welch, seconded by Mayor Pro Tern / Councilmember Tim Gould, that a mid -year budget amendment to reallocate CIP funding be approved. The motion to approve was carried by the following vote: Aye: 7 - Councilmember Pickens, Councilmember Wagner, Councilmember Lindley, Councilmember Welch, Councilmember Wilkinson, Councilmember Gould and Councilmember Wheaton C. 2020-37 Approval of a subdivision plat for 3880 Ridge Road to subdivide the property into two lots - 1.53 acres - Land Lot 625 - 3880 Ridge Road - Mark Combs Mayor Pro Tom / Councilmember Gould asked Community Development Director Russell Martin to come forward and offer explanation as to the requirements for public notice. City of Smyrna page 5 Printed on 1/24/2020 City Council A. lA A. B. C. Meeting Minutes - Final January 21, 2020 Mr. Martin explained that no public hearing notice was needed because it was not a zoning act. Staff had thoroughly reviewed the project and had worked for almost six months with the applicant, Mr. Mark Combs, to get everything in order. A motion was made by Mayor Pro Tem / Councilmember Tim Gould, seconded by Councilmember Susan Wilkinson, that a subdivision plat for 3880 Ridge Road to subdivide the property into two lots on 1.53 acres, Land Lot 625 located at 3880 Ridge Road by the applicant Mark Combs be tabled until the February 17, 2020 Mayor and Council Meeting. The motion to table was carried by the following vote: Aye: 7 - Councilmember Pickens, Councilmember Wagner, Councilmember Lindley, Councilmember Welch, Councilmember Wilkinson, Councilmember Gould and Councilmember Wheaton Commercial Building Permits: 2020-36 Issuance of a commercial building permit for construction of a new Regions Bank - 3262 South Cobb Drive - Caliber 1 Construction, Inc. City Administrator Saddler Jones explained that a commercial building permit has been issued at 3262 South Cobb Drive for the construction of a new 1.498 sq. ft. building for Regions Bank. The total estimated cost of the project is $1,000,000 and Caliber 1 Construction is listed as the general contractor for the project. Staff recommended approval. A motion was made by Councilmember Travis Lindley, seconded by Councilmember Charles "Corkey" Welch, that Issuance of a commercial building permit for construction of a new Regions Bank located at 3262 South Cobb Drive by the applicant Caliber 1 Construction, Inc. be approved. The motion to approve was carried by the following vote: Aye: 7 - Councilmember Pickens, Councilmember Wagner, Councilmember Lindley, Councilmember Welch, Councilmember Wilkinson, Councilmember Gould and Councilmember Wheaton Consent Agenda: City Administrator Tammi Saddler Jones read the consent agenda aloud. Mayor Pro Tern / Councilmember Tim Gould made a motion to approve the consent agenda as read aloud by Ms. Saddler Jones. Councilmember Lewis Wheaton seconded the motion. The motion to approve the consent agenda was passed unanimously. 2020-47 Approval of the January 2, 2020 Committee of the Whole Meeting minutes 2020-53 Approval of the January 6, 2020 Pre -Council Meeting minutes. 2020-52 Approval of the January 6, 2020 Mayor and Council Meeting minutes. City of smyme Page 6 Printed on 1/24/2020 II City Council Meeting Minutes - Final January 21, 2020 D. 2020-46 Approval to purchase a 2019 Ford Transit Connect Cargo Van LWB XLT using asset forfeiture funds at a total cost of $24,307.29 through the Gwinnett County contract #131-088-19 from Wade Ford (3860 S Cobb Dr. Smyrna, Ga. 30080) E. 2020-29 Approval to amend the tow service agreement between the Smyrna Police Department and Barrow Enterprises (2261 Dixie Avenue SE Smyrna, GA 30080) to reflect a new law change, as well as fee adjustments that are a result of this new legislation. 2020-45 Approval to use Council Chambers for Ward 3 Neighborhood Meeting, Sunday, March 15, 2020 from 4:00pm - 5:00pm. 9. Ward I Committe Reports: Councilmember Glenn Pickens announced that on February 4, 2020 he, Councilmember Wagner, and Councilmember Lindley will be hosting a town hall meeting at 6:30pm at Fire Station 3 to discuss the proposed development at Spring/Campbell Roads. Councilmember Austin Wagner suggested to residents that they check into their polling places due to the fact that they may have recently changed. Councilmember Travis Lindley announced that he will be hosting a Ward 3 Community Meeting that will take place on March 15, 2020 at 4:00pm in the Council Chambers at City Hall. Councilmember Susan Mikinson announced an upcoming Fiction Writing Workshop that will take place at the Smyrna Library beginning Saturday, February 25, 2020. Mayor Pro Tem / Councilmember Tim Gould spoke highly of the Cobb County Martin Luther King, Jr. celebration that took place. Former Mayor Max Bacon recently received recognition at Campbell High School for his long time support. He welcomed the new Mayor and Councilmembers. Councilmember Lewis Wheaton announced that on February 15, 2020 there will be an African American Heritage Festival at the Community Center. He invited everyone to attend and is looking forward to celebrating what makes people unique and special. More details about the celebration to come in the near future. 10. Show Cause Hearings: There were no show cause hearings. 11. Citizen Input: Ms. Tanya Brinkley, 1031 Belmont Commons Drive, spoke about CHARMS which is the Smyrna Community Housing Team. She will be representing the City at an upcoming conference in Tifton, Georgia. Ms. Brinkley is concerned about the housing situation in Ward 5 where people are flipping homes at a very high cost forcing people to move out of the area. She would like to see Councilmembers get involved with and City of Smyrna Page Printed on 1/24/2020 City Council Meeting Minutes - Final January 21, 2020 12. Adjournment: support the program. Mr. Bud McCullough, 2518 North Matthews, lives in Five Points and would like to see some work done on the right of way entering into the city to make it look nice. He suggested planting more jonquils. Mayor Derek Norton called for the adjournment of the January 21, 2020 meeting of the Mayor and Council at 7:57 PM. City of Smyrna Page 8 Printed on 1/24/2020 MAYOR AND COUNCIL MEETING DERE NORTON,MAYOR GLENN CHARLES A.WELCH, WARD 4 -- rlsl_ TIM GOULD, WATE5 6 Heather K. Peacon-Corn, City Clerk LIMA R I 2- 94� TRAVIS LINDLEY, WARD 3 nn/U// " `� OF SMY OFFICIAL SEAL c �i i n ' : W A: