02-01-2021 February 1, 2021 M&C Meeting Minutes - SIGNED - LF2800 Kin Street
pF s.yy� City of Smyrna Smyrna, Georgia30080
U D
iB7 O2 Meeting Minutes - Final
M 1872 G
CFO RG�P
City Council
Monday, February 1, 2021 7:00 PM Smyrna Community Center Large Gym
200 Village Green Circle
MASKS REQUIRED / TEMPERATURE WILL BE CHECKED
If you wish to speak during the Public Hearing portion of this meeting and you are unable
to attend the meeting due to health concerns with Covid 19, you may participate via
telephone. To participate via telephone, you must register with the City Clerk's Office by
emailing your name, address and telephone number to ClerksOffice@Smyrnaga.gov.
***The deadline to register to speak via telephone is Sunday, January 31, 2021 at
9:OOPM***
Everyone that attends the meeting in person, will have an opportunity to speak and will
not have to register prior to the meeting. You will need to sign the Public Hearing /Citizen
Input Sign Up Sheet at the City Clerk's desk prior to the start of the meeting at 7:00 PM. If
you choose to speak via telephone, you must be available to receive a call between 7:00
PM and 9:00 PM.
You will be notified on Monday, February 1, 2021 before 12:OOPM (noon) as to additional
details of these procedures.
Thank you for your cooperation as we navigate new ways to encourage Public Comment.
Rollcall
Present: 7 - Councilmember Glenn Pickens, Councilmember Austin Wagner,
Councilmember Travis Lindley, Councilmember Charles Welch,
Councilmember Susan Wilkinson, Councilmember Tim Gould and
Councilmember Lewis Wheaton
Also Present: 1 - Jeffrey Tucker
Call to Order
Staff: 8 - Joe Bennett, Penny Moceri, Heather Peacon-Corn, Tina Monaghan, Jennifer
Bennett, Dat Luu, Frank Martin and Joey Staubes
Mayor Derek Norton called the February 1, 2021 Mayor and Council Meeting to order
at 7:00 PM.
Invocation and Pledge:
Rev. Charles Maxell Jr., The Breakthrough Fellowship (1810 Spring Rd SE) delivered
the Invocation and led all in the Pledge of Allegiance.
2. Agenda Changes:
There were no agenda changes.
City of Smyrna Page 1 Printed on 202/2021
City Council
3. Mayoral Report:
A.
B.
C.
4.
A
Meeting Minutes - Final
Proclamation in Recognition of Black History Month
February 1, 2021
The proclamation was presented to Reverend Maxwell who also led invocation.
Councilmember Lewis Wheaton read aloud the proclamation.
2021-032 Performance by Tomaree Tarpley and Mikari Tarpley from The
Breakthrough Fellowship in honor of Black History Month
in honor of Black History Month, Ms. Tomaree Tarpley and Ms. Mikan Tarpley from
The Breakthrough Fellowship preformed for Mayor, Council and the rest of those
present at the meeting.
In honor of Black History Month, Ms. Tomaree Tarpley and Ms. Mikari Tarpley from The
Breakthrough Fellowship performed.
Smyrna Education Foundation Report
Ms. Kathy Young (President I outgoing President), Ms. Barb Allen (incoming
President) and Ms. Jennifer Bennett were present to deliver the Smyrna Education
Foundation report.
Land Issues/Zonings/Annexations:
Public Hearing - Zoning Request - Z20-015 - Allow rezoning from NS to
GC for the use as a corporate office - 1.5 acres - Land Lot 523 - 1298
Concord Road - Shamrock Building Systems Inc.
Interim City Administrator Joe Bennett provided the background. Shamrock Building
Systems LLC is requesting a rezoning from NS (Neighborhood Shopping) to GC
(General Commercial) for the ability to use the existing building as a corporate office.
The subject property is zoned NS and has been used commercially as a
bank. The property is occupied by an existing structure that will remain. The Planning
Board recommended approval by a vote of 7-0 at the December 14, 2020 meeting.
Community Development recommends approval of the rezoning from NS to GC at 1298
Concord Road with conditions.
Ward 6 Councilmember Tim Gould asked Community Development Director Rusty
Martin to make his presentation.
Community Development Director Rusty Martin presented information along with a
power point presentation. Community Development has reviewed the zoning proposal
against the city's 2040 Comprehensive Plan and Future Land Use Plan. The zoning
proposal to General Commercial requires a Land Use change to CAC (Community
Activity Center). Community Development has reviewed the proposed development
against the requirements of the Zoning Ordinance with respect to the use as a
corporate office. The proposed development meets all the zoning requirements for a
corporate office. Community Development staff is
supportive of the change in zoning from NS to GC.
City of Smyrna Page 2 Printed on V12(2021
City Council
Meeting Minutes - Final February 1, 2021
Community Development recommends approval of the rezoning from NS to GC at 1298
Concord Road with the following conditions:
1. The applicant shall remove vegetation and accumulated silt/sediment from the
existing detention pond and refresh rip rap around the outlet control structure.
2. The following uses shall be prohibited:
a. Adult themed book and novelty stores;
b. Archery and gun range;
c. Automobile parts and tire stores;
d. Automobile, truck, and trailer leasing;
e. Automotive sales, repair, or service facilities;
f. Automotive wash services;
g. Boarding and breeding kennels;
h. Boat sales and repairs;
J. Bowling alleys;
j. Carnival and/or circuses; and
k. Check cashing establishments;
L Dry cleaning plants
m. Farm equipment sales and service;
n. Fast-food establishments,
o. Gas stations and convenience stores with gas sales,
p. Landscape contractors;
q. Lumber, hardware, and other building material establishments,
r. Massage parlors;
s. Mobile homes and travel trailer sales;
t Motorcycle sales and service;
u. Movie theaters;
v. Newspaper offices and printing plants.
w. Package stores;
x. Pawn shops,
y. Pool or billiard halls;
z. Tattoo parlors;
aa. Taxi stands and/or station terminals for bus and/or passengers
services;
bb. Video arcade and game parlors
3. There shall be no outdoor storage of equipment, supplies, or construction vehicles.
4. The additional stipulations agreed upon by the applicant in the letter submitted and
dated on December 4, 2020. If there should be a discrepancy between the stipulations
in the December 4, 2020 letter and the stipulations stated above, the stipulations
stated above shall apply.
Councilmember Gould asked for an explanation of the benefits of the GC zoning
category. No outside storage of vehicles, equipment and supplies.
Councilmember Susan Wilkinson thanked Mr. Martin for his work on this. She asked
if the stipulations stay with the property and they will.
Attorney Garvis Sams came forward as representative of the applicant Shamrock
Building Systems.
Councilmember Gould spoke of his concerns
City of Smyrna Page 3 Printed on 211212021
City Council Meeting Minutes - Final February 1, 2021
5.
6.
A.
B.
Councilmember Wilkinson asked about the hours of the business. Regular office
hours during the week, however sometimes people may come in during the weekends
to catch up.
The public hearing was announced and no one came forward to speak.
Councilmember Tim Gould made a motion to approve Zoning Request - Z20-015 - Allow
rezoning from NS to GC for the use as a corporate office - 1.5 acres - Land Lot 523 -
1298 Concord Road - Shamrock Building Systems Inc. Councilmember Charles
"Corkey" Welch seconded the motion.
The motion to approve was carried by the following vote:
Aye: 7 - Councilmember Pickens, Councilmember Wagner, Councilmember Lindley,
Councilmember Welch, Councilmember Wilkinson, Councilmember Gould
and Councilmember Wheaton
Privilege Licenses:
There were no privilege licenses.
Formal Business:
CON2021-01 Authorization to enter into contract with His Hands Tree Preservation,
LLC, 111 Barrett Springs Drive, Holly Springs, Georgia 30115 for
arborist and landscape consulting services for the City of Smyrna and to
authorization the Mayor to sign and execute all related documents.
The background on the arborist contract was given by Mr. Bennett. Community
Development is requesting a new contract with His Hands Tree Preservation, LLC to
continue the Citys arborist and landscape consulting services. The City Arborist,
Robert Brettschneider, has worked with the City since 2012 via Boutte Tree, Inc. and
will continue his services to the City under his own company, His Hands Tree
Preservation, LLC. The hourly rate will remain the same of $100 per hour as was
approved in June 2019. Community Development
recommends authorization to enter into contract with His Hands Tree Preservation,
LLC, 111 Barrett Springs Drive, Holly Springs, Georgia 30115 for arborist and
landscape consulting services for the City of Smyma and to authorization the Mayor to
sign and execute all related documents.
Councilmember Glenn Pickens made a motion to approve the authorization to enter
into contract with His Hands Tree Preservation, LLC, 111 Barrett Springs Drive, Holly
Springs, Georgia 30115 for arborist and landscape consulting services for the City of
Smyrna and to authorization the Mayor to sign and execute all related documents.
Councilmember Lewis Wheaton seconded the motion.
The motion to approve was carried by the following vote:
Aye: 7 - Councilmember Pickens, Councilmember Wagner, Councilmember Lindley,
Councilmember Welch, Councilmember Wilkinson, Councilmember Gould
and Councilmember Wheaton
CON2021-02 Authorization for the City of Smyrna to enter into a fifteen (15) year
Revenue Sharing Contract with one five year renewal option with
City of Smyrna Page 4 Printed on 2h2/2021
City Council Meeting Minutes - Final February 1, 2021
Plainview Outdoor Advertising for the digital advertising on the City's bus
shelters and authorize the Mayor to sign and execute all related
documents.
Mr. Joe Bennett provided insight into this agenda item. Request for Proposals for Bus
Shelter Advertising, Installation and Maintenance was advertised on November 9,
2020. The program's intent was to repair/replace the existing bus shelters and provide
advertising, maintenance and revenue sharing. Twenty-five (25) firms viewed the RFP
requirements and we received two (2) proposals. The proposers provided their best
solution and were scored based on the following evaluation criteria: Financial Strength,
Qualifications and Experience, References, Qualification of Proposed Project Team,
Business and Sales Plans, Innovative Approaches and Compensation Plan. The
proposals were scored by staff from Public Works, Administration and Purchasing.
Plainview Outdoor Advertising Revenue Sharing Proposal.
BASE CONTRACT YEARS 1 - 15
Contract Years 1 - 5 / Minimum Guarantee $67, 200.00
Contract Years 6 -10 / Minimum Guarantee $70, 560.00
Contract Years 11- 15 / Minimum Guarantee $74, 088.00
Option Years 1 - 5 / Minimum Guarantee $77, 792.00
Based on the evaluation scores and revenue share we recommend award of this
project to Plainview Outdoor Advertising for a 15 year contract with one five year
renewable option. Plainview Outdoor Advertising has
proposed a solution to use a portion of the revenue share to replace a percentage of
the existing shelters each year and provide weekly maintenance and digital advertising.
The Purchasing Manager and staff recommend award and authorization for the City of
Smyrna to enter into a fifteen (15) year Revenue Sharing Contract with one five year
renewal option with Plainview Outdoor Advertising for the digital advertising on the
City's bus shelters and authorize the Mayor to sign and execute all related documents.
Councilmember Wilkinson asked Interim Assistant City Administrator Penny Moceri to
provide information to those listening but not in attendance.
Ms. Moced said bus shelters have been in the city for 20 years. The city is
responsible for the shelters so in makes sense to hire the company to repair and
rebuild existing shelters and add digital advertising.
Councilmember Glenn Pickens made a motion to approve the authorization for the City
of Smyrna to enter into a fifteen (15) year Revenue Sharing Contract with one five year
renewal option with Plainview Outdoor Advertising for the digital advertising on the
City's bus shelters and authorize the Mayor to sign and execute all related documents.
Councilmember Austin Wagner seconded the motion.
The motion to approve was carried by the following vote:
Aye: 7 - Councilmember Pickens, Councilmember Wagner, Councilmember Lindley,
Councilmember Welch, Councilmember Wilkinson, Councilmember Gould
and Councilmember Wheaton
7. Commercial Building Permits:
There were no commercial building permits.
City of Smyrna Page 5 Printed on 20=021
City Council Meeting Minutes - Final February 1, 2021
8. Consent Agenda:
Interim City Administrator Joe Bennett read aloud the consent agenda.
Councilmember Austin Wagner made a motion to approve the consent agenda as read
aloud by Interim City Administrator Joe Bennett. Councilmember Tim Gould seconded
the motion.
The motion to approve was carried by the following vote:
Aye: 7 - Councilmember Pickens, Councilmember Wagner, Councilmember Lindley,
Councilmember Welch, Councilmember Wilkinson, Councilmember Gould
and Councilmember Wheaton
A. MIN2021-01 Approval of the January 14, 2021 Committee of the Whole Meeting
Minutes.
B. MIN2021-02 Approval of the January 19, 2021 Pre -Council Meeting Minutes.
C. IIN2021 Approval of the January 19, 2021 Mayor and Council Meeting Minutes.
9. Ward / Committee Reports:
Councilmember Travis Lindley spoke about the traffic calming meeting and thanked
the performers.
Councilmember Tim Gould mentioned that Campbell Middle School is having a
beautification event and invited everyone to participate.
Councilmember Lewis Wheaton thanked those that have helped organize the Black
History Month events. He invited everyone to check out the website for upcoming
events.
10. Show Cause Hearings:
There were no show cause hearings.
11. Citizen Input:
12. Adjournment:
No one signed up to participate in citizen input.
Mayor Norton adjourned the February 1, 2021 Mayor and Council meeting at 7:42 PM.
City of Smyrna Page 6 Printed on V1212021
1 MAYOR AND COUNCIL MEETING
. f
DEREK NORTO
MAYOR
AU TIN WAGNER, WARD 2
C�t"()-Lj
CHARLES A. WELCH, WARD 4
�r
TIM GOULD, WARD 6
MAYOR PRO TEM
CITY CLERK
GLENN P CKENS, WARD 1
JtFloor
_
w
AN WILKINSON, WARD4--.,
WHEATON, WARD 7
cmiciat