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June 4/26, 1979 Council Meeting uled meeting of Mayor and Council was held pursuant to the Charter the Court Room of the Police Station. Smyrna. Georgia. The d to order by presiding officer Mayor Frank B. Johnson at 7:30 o'clock p.m. All Council members were present except Elbert Coalson who was on vacation. Also present was City Attorney Charl.es Camp, City Clerk Willouise Spivey, Finance Director Gunter Newsom, Police Chief R. E. Little, Parks and Recreation Director Asa Howard. Public Works Director Jim David. Building Inspector Len Williams, Civil Defense Director Jim Farley and representatives of the press. Invocation was given by Jim Tolleson, followed by the pledge to the flag. Variance request: Frank Johnson read a letter from John Hicks requesting a variance from the thirty-day permit regulating the use of pennants, extending the permit to ninety days on a one time yearly basis. This request was tabled at the last meeting and Jim Hawkins made a motion it be brought off table. Jerry Mills seconded the motion which carried by a 6-0 vote. Mayor Johnson explained it was a variance of the Code to issue a temporary permit to fly pennants for a thirty day period, and to extend this period would be approving a variance of a variance. Jim Hawkins made a motion a temporary permit be granted for a period of thirty days, after which Mr. Hicks could reapply for another thirty days. Jerry Mills seconded the motion which carried by a 6-0 vote. zone at Janet Coleman asked that the variance request to build in a flood Drive, be held open until a later date. David B. Reynolds requested a variance of 8 square feet for a at the waterslide at 3150 South Cobb Drive. Our ordinance calJ.s out e foot maximum and his sign is 128 square feet. Bob Moore, representing s. stated the sign was not of a permanent nature and they needed the extra 8 feet because they were so far from South Cobb Drive. John Steely said that if the variance were granted, other businesses along South Cobb Drive would be re- questing the same variance. and he made a motion the request be denied. Jim Hawkins seconded the motion which carried by a 6-0 vote. Leon Sokolic. President of Amusement Service Company, a to operate a Game Room at 421 Jones Shaw Road. Attorney Norman M. Shved represented Mr. Sokolic, and explained this would be a family-type amusement center. An admission fee would be charged at the door and anyone could stay and play all day. All machines will be set on free-play, and will not take coins. He also stated the business would be run by off-duty uniformed police officers and there would be no food or drinks allowed. After further discussion, Jack Shinall made a motion the license be granted. Bill Darby seconded the motion which carried by a ote. Bill Darby, Jerry Mills, Jim Hawkins, Jack Shinall and John Steely vo Jim Tolleson voted against. building permits were. action is recorded: by Building Inspector Len Williams and (1) Hardees taurant requested a building permit for a new structure to be located at 2654 Sprin Road. Mr. Williams stated the plans had been approved by the Fire Marshal and the Inspections Department and he,recommended it be approved. Jim Tolleson made a motion the permit be granted. Jim Hawkins seconded the motion which carried by a 6-0 vote. Jim Tolleson made a motion the minutes of May 7. 1979 be approved as submitted. Bill Darby seconded the motion. Jim Tolleson, Bill Darby, Jim Hawkins, Jack Shinall and John Steely voted for. Jerry Mills abstained since he did not attend the meeting. Jerry Jack made a motion the minutes of May 14, 1979 be approved as submitted. 11 seconded the motion which carried by a 6-0 vote. made a motion the minutes of May 21, 1979 be approved as submitted. seconded the motion. Jim Tolleson pointed out an error in the minutes "Elbert Coalson made a motion Chief Little be authorized to request bids (5) cars through the State Contract." The correct reading should be Coalson a motion Chief Little be authorized to the five (5) rough ate Contract." Jack Shinall amended his to include the minutes be corrected. Vote on the motion carried 6-0. Jim Tolleson made a motion f May 21. 1979 be approved as corrected. John Steely seconded the motion by a 6-0 vote. Jack Shinall Jim Hawkins as for Jack Shinall made a mo John Steely seconded the the minutes of May 22. 1979 be approved as submitted. on which carried by a 6-0 vote. (Continuation of June 4, 1979 Meeting) a mo seconded the stated the third be attending the second meeting in motion which carried June falls on the 18th, and a majority of in Jekyll Island. Jim Tolleson made held on Tuesday, June 25, 1979. John Steely 6-0 vote. by a to (Garage) John Steely advised that Ronnie Chastain was being Supervisor, as of June 7, 1979. (Water) Jack Shinall advised that due to the fire at City Hall, there will be a delay in mailing the water bills. (Fire and Inspections) Jim Hawkins called a meeting of the Inspections Committee, immediately following this meeting. (Streets) Jerry Mills stated the Streets department had been busy correcting the flooded areas. (Finance) Bill Darby asked Gunter Newsom to bring us up to date on the status of repairs City Hall. Mr. Newsom stated he was to meet with the insurance adjustors at 10:00 a.m. tomorrow morning. The insurance company is having difficulty in getting contractors to submit bids, but he hopes to get something concrete from the adjustors soon. (Parks) Jim Tolleson stated the dugouts at Ward Park were in bad shape and that water was standing. He made a motion that $800.00 be allocated for new dugouts at Ward Park, to be paid from Revenue Sharing Funds left from the lighting allo- cation. Jack Shinall. seconded the motion which carried by a 6-0 vote. Mayor ;rOhIlson reminded everyone of the Public Hearing on annexation on June 11th, the Earlybird Breakfast on June 7th and the GMA Convention in Jekyll Island, June l7-20th. Meeting adjourned at 8:07 p.m. ************************ June 26 scheduled meeting of Mayor and Council was held in the Room of Building on June 26, 1979. The meeting was called to presiding officer Frank B. Johnson at 7:30 o'clock p.m. All Council were present. Also present was City Attorney Charles Camp. City Clerk Willouise Spivey, Finance Director Gunter Newsom. Police Chief R. E. Little, Parks and Recreation Director Asa Howard, Public Works Director James E. David, Building Inppector Len Williams. Civil Defense Director Jim Farley and representatives of the press. Invocation was given by Councilman Jack Shinall, followed by the pledge to the flag. Robert Owens of the Smyrna Jaycees asked approval of Mayor and to collect funds the Muscular Dystrophy Drive on July 7th, 28th and 29th, 9:00 a.m. to 5:00 p.m. at the intersections of Spring Road at Hargrove and Road at Cherokee Road. Mayor Johnson stat.ed this was a worthy cause and adv:ised Mr. Owens to work it out with Police Chief Little. Mrs. Katherine A. Turner, member of the Daughters of the Confederacy, presented the City flags to be flown at City Hall and :in the parks. She also to place a small plaque :in Centennial Park, honoring our fore- fathers. Mayor Johnson thanked Mrs. Turner, and the Daughters of the Confederacy for this thoughtful presentat:ion. Jim read a letter from requesting and Bank Street, week. Jim made a motion Vote on the mot:ion carried 7-0. , Tournament Director for to close Sanford Place. 14th until completion request be approved, Powder the tourna- by Jim ment a motion the SmyrIla Colt/Palom:ino/Thorobred to ask for donations for their Area and State July 7th through 21st. Coalson seconded the be given held at carried (Continuation of June 26, 1979 Meeting) presented by Inspector the following action is recorded: (1) T.V. Analysts. 2844 Atlanta Road, requested a permit to add a second-story addition to the existing building. to be used for attic space. The Fire Marshal had approved the plans. John Steely made a motion the permit be granted. Jim Hawkins seconded the motion which carried 7-0. (2) Bill Lucas. 3255 Atlanta Street, requested a permit for a new building on the existing lot at Bill's Tire Company. Plans had been approved by the Fire Marshal subject to any changes in occupancy of this building. Elbert Coalson made a motion the permit be approved. Jim Tolleson seconded the motion which carried 7-0. Bill Darby stated that Mr. Lucas had agreed to pave around his original building and was requesting a six-month extension of time from the completion of the new building, to complete the paving. (3) R. L. Lindwall, owner of ro erty at 2345 Spring Road, requested a building permit to do some remodeling. ~~Qrch and pave a walkway to the parking lot. The Fire Marshal had approved the plans. Len Williams pointed out that the contractor had already begun work, but did not have a business license with the City. He recommended the permit be approved. subject to the contractor obtaining a business license with the City. Following discussion, Elbert Coalson made a motion this request be tabled. Jim Hawkins seconded. Mayor Johnson stated that Council can issue a permit to Dr. Lindwall as the land OWTler, but could not allow his contractor to begin work until he has obtained a business license. Vote on the motion to table carried by a 4-3 vote. John Steely. Elbert Coalson, Jim Hawkins and Jim Tolleson voted for. Jerry Mills, Bill Darby and Jack Shinall voted against. (4) Harold L. Gloyd, 2503 Spring Drive. requested a variance to allow him to build a screened-in porch which would be with:ln 10 feet of the adj oini.ng property line. Mr. Gloyd had obtained a letter from his neighbor Allen R. Boyd. Jr., stating he had no objection to the porch being built to within 10 feet of the property line. Jim Tolleson made a motion the variance be granted, seconded by Jim Hawkins. Vote on the motion carried 7-0. A petition for annexation of property belonging to Green Mell Road was read as follows: "We the undersigned, who constitute sixty percent (60%) of the electors resident in the area described below and who constitute sixty percent (60%) of the owners of the land area by acreage of the area described below. which is unincorporated and contiguous to the City of Smyrna, hereby apply to have said area annexed into the City of Smyrna under the provisions of the Code of Georgia Annotated, Sections 69-904 through 69-912 (Georgia Laws, Acts 1966, Pages 409, 410, 411, 412. 413; 1971. 399; 1976, Pages lOll. 1012; said property to be annexed being described as follows, to wit: All that tract or parcel of land lying and being in Land Lot 372, 17th District. 2nd Section, Cobb County. Georgia, and being more particularly described as follows: BEGINNING at a point formed by the intersection of the north side of Pat Mell Road with the west side of Gober Avenue; thence north two hundred (200) feet along the west side of Gober Avenue to a point; thence west one hundred ninety and four tenths (190.4) feet to a point; thence southerly two hundred (200) feet to a point on the north side of Pat Mell Road; thence east one hundred ninety-seven (197) feet, more or less. along the north side of Pat Mell Road back to the point of BEGINNING as per plat in Plat Book 9, Page 159, Cobb County Records, Cobb County. Georgia. 1fJHEREFORE, THE UNDERSIGNED HEREUNTO SET THEIR HANDS AND SEALS, AND THEREBY MAKE SAID APPLICATION FOR ~~1EY~TION TO THE CITY OF SMYRNA. Witness the signature of the record title holders of the fee simple title, or his legal representative. of 60% of the land area above described by acreage: s/JAMES T. BENEFIELD, Chairman of Trustees. Green Acres Baptist Church" There was no opposition to the annexation. Motion was made by Elbert Coalson to validate the signatures for this annexation and set the date of public he~ring for July 16, 1979. Jerry Mills seconded the motion which carried 7-0. petition for annexation of property belonging to John Lot 412 was read as follows: (Continuation of June 26, 1979 Meeting) who sixty percent (60%) of in the area and who constitute (60%) owners of the land area by acreage of the area which and to the City' of Smyrna, hereby apply to have annexed into the Smyrna under the provisions of the Code Annotated, Sections 69-904 through 69-912 (Georgia Laws, Acts 1966, Pages 409, 410, 411, 412, 413; 1971, 399; 1976, Pages lOll, 1012; said property to be annexed being described as follows, to wit: All that tract or parcel of land lying and being in Land Lot 412 of the 17th District. 2nd Section. Cobb County, Georgia, and being more particularly described as follows: BEGINNING at the intersection of Lake Drive and Cindy Lane and thence running along the northerly side of Cindy Lane for a distance of 200 feet to a point; thence running northerly for a distance of 126.5 feet to a point; thence running easterly for a distance of 200 feet to a point; thence southerly along the right-of-way of Lake Drive for a distance of SO feet to the point of BEGINNING. THE UNDERSIGNED HEREUNTO SET THEIR HANDS AND SEALS, AND THEREBY APPLICATION FOR ANNEXATION TO THE CITY OF SMYRNA. the signature of the record tit:le holders of the fee simple title, or legal representative, of 60% of the land area above described by acreage: E. QUERRY JAMES H. QUERRY" There was validate ,Tohn no opposition to the annexation. A motion was made by Jack Shinall to signatures and set the date of public hearing for July 16, 1979. seconded the motion which carried 7-0. Milam The of have to simply. 7-0. made a motion that the Council authorize the Mayor to execute the the City of Smyrna the architectural firm of Cavitt-Brownlee- for the services related to the renovation of the Senior Citizens Center. will be on an hourly basis and will need to be amended to place a limit Should the hourly charges exceed the limit, the Mayor and Council will execute a subsequent contract. Jim explained that what they have done is set the limit at $1500. Jerry Mills seconded the motion which carried Bill Darby read the following resolution. and requested it be in the form of a motion. "WHEREAS, on May 17, 1979, the Smyrna City Hall was damaged by fire; WHEREAS, during the fire the City's computer system was damaged beyond repair; WHEREAS, the computer system is an integral part of the City's budgetary preparation process; WHEREAS, the loss of this computer has caused delay in the preparation of the City of Smyrna's fiscal year 1980 annual budget; NOW THEREFORE, be it resolved that the Mayor and Council authori.ze all depart- of the City of Smyrna to expend funds for those necessary and normal that are attendant with their day-to-day operations. will last through September 1, 1979, or until a budget is by the Mayor and Council of the City of Smyrna. whichever shall come first. Be it specifically noted that any expenditures over those that are necessary for the day-to-day operations of all city departments have to be brought to the Mayor and Council and voted upon by them prior to the expenditure being authorized." Jerry seconded the motion which carried 7-0. made a motion that Council ask for a loan, to go into the next budget year. carried 7--0. 90-day extension on the remaining Jim Tolleson seconded the motion John Steely stated that four-way Road Parkway due signs be approved. cussion, vote on the motion signs were needed at the intersection of Reed increased traffic in that area and made a Mills seconded the motion. Following dis- (Continuation of June 26, 1979 Meeting) Committee Reports - (License Committee) Jim Hawkins requested Council approve the following change in the Business License & Permit Department policy: "It is hereafter the policy of the Mayor and Council to authorize the Bu~lding Inspector to issue all commercial building permits of $5,000 or less in value, without bringing said permits before the Mayor and Council. This does not preclude the Building Official from bringing these permits before Council, if in his judgment, it is warranted. It is also the policy of the Mayor and Council to require that anyone applying for a building permit certify what variances will be required should the permit be issued, or a statement to the fact that no variances will be required. A copy of these permits so issued will be provided to the members of the Inspections and License Committee." Jim Hawkins made a motion this policy be adopted. Jim Tolleson seconded the motion. Following discussion. vote on the motion carried 7-0. (Parks) Asa Howard reported the offices of Parks and Recreation staff members had been moved to Belmont Hills Shopping Center. The Fourth of July Celebration this year will be held at King Springs Park. The water carnival will begin at 1:00 and game booths will open at 2:00. During the day little league and girls softball games will be played, as well as games between coaches from little league and girls softball. There will be a free watermelon cutting and ice cream. Asa also reported the City hosted a tennis tournament this past weekend with 260 entries. (Finance) Bill Darby requested approval of funds for Chamber of Commerce membership dues for Mayor and Council in the amount of $550. Jerry Mills seconded the motion which carried 7-0. (Streets) Jerry Mills stated we had received a letter from the Department of Trans- portation stating that 10 more streets had been approved for paving in the City. Jerry also stated the 33 streets which had been previously approved for resurfacing would have to be rebid due to the fact that the first bids were too high. This will cause some delay in our resurfacing program, but hopefully all 43 streets will be completed by December, 1979. (Water) Jack Shinall stated the Water Department is running very low on water meters and had determined that the best way to bid these meters would be once a , to prevent price increases. Jack requested that we let bids for 600 3/4 x residential water meters with sealed registers, which can be used with or w:ithout brcnze chambers, to be opened on July 16th. Jim Hawkins seconded the motion. Jack explained the bid w:ill be for 600. with del:ivery of approximately 100 every two months. Vote on the motion carried 7-0. (Police & Civil Defense) Mr. Coalson reported that Jim Farley, Civil Defense Director was prepared in the event any portion of Skylab fell in this area. John Steely reported we are finally mak:ing some headway in the rebuilding of City Hall. John made a motion the City request bids for reconstruction of City Hall on a conventional bid basis. and a cost-plus basis. Jim Hawkins seconded the motion. Vote on the motion carried 7-0. Date of bid opening will be stated on bid requests. Mayor Johnson announced the next Council meeting woul.d be on July 2nd and reminded everyone of the July 4th activities - this is the birthday of our country and the real purpose of celebrating this holiday. On July 10th there is a CMA meeting hosted by the City of Acworth. With no further business, meeting adjourned at 8:18 p.m. ************************