10-16-2017 October 16, 2017 Mayor and Council Meeting Minutes - SIGNED - LFSMY NA
EORGIA
Monday, October 16, 2017
City of Smyrna
Meeting Minutes - Final
City Council
7:00 PM
Roll Call
2800 King Street
Smyrna, Georgia 30080
Council Chambers
Present: 6- Mayor Max Bacon, Councilmember Derek Norton, Councilmember Andrea
Blustein, Councilmember Charles Welch, Councilmember Susan Wilkinson
and Councilmember Ron Fennel
Absent: 1- Councilmember Doug Stoner
Also Present: 11 - Tammi Saddler Jones, Scott Cochran, Scott Andrews, Terri Graham, Ken
Suddreth, Russell Martin, Scott Stokes, Davi Santos, Roy Acres, Maxwell
Ruppersburg and Ashley Youmans
Call to Order
Mayor A. Max Bacon called the meeting of the Mayor and Council to order at 7:00 PM
1. Invocation and Pledge:
Reverend Whit Martin, Smyrna First United Methodist Church, located at 1315
Concord Road gave the invocation and led all in the Pledge of Allegiance.
2. Agenda Changes:
There were no agenda changes
3. Mayoral Report:
A. Proclamation In Recognition of "Respect for Firefighters"
Sponsors, Norton
Councilmember Derek Norton read aloud the proclamation for "Respect for Fighters"
and declared October 13, 2017 Respect for Fighters Day. Betty Turley from the
Smyrna Optimist Club accepted the proclamation with Chief Roy Acres of the Smyrna
Fire Department. Ms. Turley noted that this would be her last year with the Smyrna
Optimist Club; she planned to move to Kennesaw.
B. Recognize The Campbell High School Varsity Softball Team - State
Playoff participants for the first time in the program's history
The Head Coach of the Campbell High School Spartan Gids Fast Pitch Varsity
Softball team, Josh Kimball introduced the team members.
City of Smyrna Page 1 Primed on 111611017
City Council
CSI
A.
Meeting Minutes - Final
Players:
Paige O'Rourke (co -captain)
Mary Williams (co -captain)
Lindsey Cyr
Emma Drew
Geo Elie ("EE -fie")
Maddie Crider
Jesse Ray
Joy Tydick
Adrienne Bradley
Bella Galloway
Tamya ("Tuh-MY-ah) Caldwell
Lyric Love
Anslee Roberts
Annabel Sanchez
October 16, 2017
The Campbell Spartan Varsity Softball team finished third in the Region 2 AAAAAAA
tournament and qualified for the state tournament for the first time in the program's
history. The team traveled to Kingsland this past weekend for the playoffs (2 games
on Friday 10/13, and a 3rd game if necessary on Sat 10/14). They are coached by
Head Coach Josh Kimball, Assistant Coaches James Gwyn, Maya Field (a Campbell
grad), and Richard Holmes.
Mayor Bacon reminded everyone about the Special Election for Smyrna Council Ward
3 and State Senate seat for district 6, for November 7, 2017. He announced an
opportunity for any candidates who was present that wished to introduce themselves to
come forward. No one came forward.
City Clerk, Terri Graham provided information for the upcoming Special Election on
November 7, 2017 for Smyrna City Council Ward 3 and District 6 Senate seat.
Advanced voting began on Monday, October 16, 2017 through November 3, 2017,
Monday - Friday 8:00 AM - 5:00 PM Saturday, October 28, 2017, 9:00 AM - 4:00 PM
will be a voting day at Cobb County Elections main office on Whitlock Avenue. Early
voting dates are October 30, 2017 - November 3, 2017, Monday - Friday 9:00 AM -
5:00 PM with Saturday, October 28, 2017 from 9:00 - 4:00 PM at the Smyrna
Community Center and Cobb County main office. There is no voting on Monday,
November 6, 2017. Election Day November 7, 2017 all Smyrna polling locations will
be open as well as Cobb County Elections Main office on Whitlock Avenue.
Land Issues/Zonings/Annexations:
Public Hearing - Approval of a resolution authorizing the adoption of the
City of Smyrna 2040 Comprehensive Plan - Community Development
Sponsors Stoner
City Administrator Tammi Saddler Jones provided the background for the Smyrna
Comprehensive Plan 2040. The Community Development Department was seeking
approval of a resolution authorizing the adoption of the City of Smyrna 2040
Comprehensive Plan. The Georgia Planning Act 634 (Georgia Law 1989, pp. 1317
1391) mandates the Comprehensive Plan for Smyrna, Georgia. This act requires that
each jurisdiction in the state prepare and implement a Comprehensive Plan, the
regional development commission reviewed the plan. Several components comprise
the comprehensive plan. These components consist of the community's needs and
opportunities, the community's vision and goals, a Community Work Program and a
City o/ Smyma Page 2 Printed on 111612017
u
City Council Meeting Minutes - Final October 16, 2017
Future Land Use Map. Atlanta Regional Commission (ARC) and Department of
Community Affairs (DCA) reviewed the 2040 Comprehensive Plan in August of 2017.
The City of Smyrna 2040 Comprehensive Plan completed by the Community
Development Department and Jacobs per the standards set by the Department of
Community Affairs. The 2040 Comprehensive Plan was transmitted to ARC and DCA
for review at the July 17, 2017 Mayor and Council meeting. Community Development
and Jacobs have received the comments from both ARC and DCA and has made the
necessary changes suggested for completion. Community Development recommended
approval of the resolution authorizing the adoption of the City of Smyrna 2040
Comprehensive Plan.
Community Development Director Ken Suddreth addressed the Mayor and Council; he
said they had a short presentation for the Comprehensive Plan. He thanked his staff,
particularly Rusty Martin for all his hard work, and other staff members that worked on
this plan. This is not just a Community Development project stated Mr. Suddreth, he
also thanked Jennifer Bennett, Community Relations, Kelsey Scott, the previous
Vision Coordinator (no longer with the city), and Enc Randall, City Engineer. Mr.
Suddreth thanked all other staff members involved with the project that assisted.
Meghan McMullen, Urban Planner from Jacobs Inc. made the presentation to Mayor
and Council. She noted the city has received approval from the ARC and DCA, she
was hopeful that the Mayor and Council would adopt the plan. The Comprehensive
Plan is on the City's website along with the presentation. The plan included a priority
of needs and opportunities. Working with the community helped them develop a vision
plan, which will work with the City's Vision Plan. They made some key edits to the
Future Land Use Plan and presented a 2040 Future Land Use Map. There is a
community work program detailing the execution of the plan; it is broken down in
several categories to make it more manageable for staff to be more organized over a
5 -year period. They also have a 100 -day action plan to get ahead start on moving
through the plan quickly. For more information, access the plan at
www.smymacity.com and at www.guidesmyma.com for review and download.
Mayor Bacon announced the Public Hearing inquiring if anyone wanted to make a
comment or ask questions to come forward, no one came forward for comment. The
Public Hearing closed.
Mayor Bacon noted that Councilmember Doug Stoner would normally make the
presentation of the Comprehensive Plan as the Chair for the Community Development
Committee, but he is out of town so he asked Councilmember Ron Fennel to bring
this item forward.
Councilmember Ron Fennel also thanked staff for their assistance with the
development of the document; he noted that many citizens also assisted by bringing
their input to the plan. Citizens offered their suggestions and comments in many
different ways making this plan a collaborative effort between staff and citizens.
Councilmember Fennel thanked the citizens that assisted with the plan.
A motion made by Councilmember Ron Fennel to approve RES2017-18 - Approval of a
resolution authorizing the adoption of the City of Smyrna 2040 Comprehensive Plan -
Community Development; seconded by Charles (Corkey) Welch.
The motion to approve the Comprehensive Plan 2040 carried by the following vote:
Aye: 5 - Councilmember Norton, Councilmember Blustein, Councilmember Welch,
Councilmember Wilkinson and Councilmember Fennel
City of Smyrna Page 3 Printed on 111612017
City Council Meeting Minutes - Final October 16, 2017
5.
6.
A.
7
LI
A.
B.
Absent: 1 - Councilmember Stoner
Privilege Licenses:
There were no Privilege Licenses.
Formal Business:
Approval of the Ward 1 appointment of Harrison Aiken to the Smyrna
Tree Board to fulfill term to expire August 2020
Sponsors: Norton
Councilmember Derek Norton noted that the appointment of Harrison Aiken to the
Smyrna Tree Board was to replace Tom Bartlett. Mr. Bartlett served as the Ward 1
appointment to the Tree Board, as the Chair, he currently is the Ward 1 appointee to
the Planning and Zoning Board. Tom Bartlett had great things to say a about Harrison
Aiken and said he was interested and would do a great job.
A motion made by Councilmember Derek Norton to approve the Ward 1 appointment of
Harrison Aiken to the Smyrna Tree Board to fulfill term to expire August 2020;
seconded by Councilmemer Andrea Blustein.
The motion to approve carried by the following vote:
Aye: 5- Councilmember Norton, Councilmember Blustein, Councilmember Welch,
Councilmember Wilkinson and Councilmember Fennel
Absent: 1 - Councilmember Stoner
Commercial Building Permits:
There were no Commercial Building Permits
Consent Agenda:
City Administrator Tammi Saddler Jones read the Consent Agenda aloud for Council
approval.
A motion made by Councilmember Ron Fennel to approve the Consent Agenda as read
aloud by City Administrator Tammi Saddler Jones: seconded by Councilmember
Charles (Corkey) Welch.
The motion to approve carried by the following vote:
Aye: 5 - Councilmember Norton, Councilmember Blustein, Councilmember Welch,
Councilmember Wilkinson and Councilmember Fennel
Absent: 1 - Councilmember Stoner
Approval of the October 2, 2017 Mayor & Council Meeting Minutes
Sponsors: City Council t
Approval of the October 2, 2017 Pre -Council Meeting Minutes
Sponsors: City Council
City or Smyma Page 4 Printed on 11/6/1017
u�l
i
I.]
City Council
Meeting Minutes - Final
October 16. 2017
C. Approval of the September 28, 2017 Committee of the Whole Meeting
Minutes
Sponsors: City Council
D. Approval of the 2018 Employee Insurance providers and plans and
authorize the Mayor to execute all related documents
Sponsors: Blustein
E. Award RFP 18-003 South Cobb Drive Sewer Replacement to the lowest
bidder KM Davis Contracting Co. Inc. for $181,126.35 and authorize the
Mayor to execute any related documents.
Sponsors: Welch
Award RFP 18-002 Full Service Janitorial Contract to RL Commercial
Systems for $166,987.44 and authorize the Mayor to execute any related
documents.
Sponsors: Welch
G. Approval of road closures on Saturday, November 11 th from 9:00 AM to
1:00 PM from W Spring Street to Village Green traffic circle, and from
Village Walk/Bank Street to King Street SE. Veterans Day Ceremony will
be taking place at Veterans Memorial Plaza with seating on Bank Street
from 11:00 AM to 1:00 PM.
Sponsors: Wilkinson
9. Committee Reports:
City of Smyrna
Councilmember Derek Norton had no report.
Councilmember-Andrea Blustein reminded everyone of the Ward 2 community meeting
being held November 4, 201710 AM 12 PM at Brawner Hall, she hoped to see many
people there for interesting comments from different people.
Councilmember Charles (Corkey) Welch announced a meeting for the Smyrna
Historical Society. They will meet on Thursday, October 19, 2017 at 6:30 PM at the
Community Center, in the Jonquil Room. He encouraged anyone that is interested in
joining the Historical Society to come to the meeting and get involved. They are also
looking for volunteers; this would be a good time if anyone has time to volunteer to
offer their services.
Councilmember Susan Wilkinson announced a lecture at the Library called "Happy
50th Birthday, Julia Roberts" who was bore in Smyrna, GA in 1967. On Saturday
October 21, 2017 from 2:00 PM 3:00 PM in the Smyrna Library Meeting Room, a
lecture by Dr. Jennifer Garland. Julia Roberts reached international fame in the early
1980s.
On Saturday and Sunday, October 28 29, 2017 Smyrna will host the Jonquil Festival.
In the morning of Saturday October 28, 2017, there will be a Children's Halloween
Page 5
Printed on 111612017
City Council Meeting Minutes - Final October 16, 2017
Costume Parade; registration will begin at 8:30 AM in the rear parking lot of the
Smyrna First Baptist Church on Church Street.
Councilmember Ron Fennel had no report.
City Clerk Tern Graham revisited the election on November 7, 2017. She mentioned
advance -voting dates, times and locations, along with early voting dates, times and
locations. She also included the election races that Smyrna voters would be voting on
during this Special Election; which is the Smyrna Ward 3 Council seat and the District
6 Senate Seat. For more voting information, voters can refer to the City of Smyrna
website www.smymecity.com and the Cobb County Elections website
www.cobbelections.org. The Secretary of State website, www.sos.org will also have
election information along with a page where registered voters precincts are located for
each voter.
City Administrator Tammi Saddler Jones mentioned that tonight is City Attorney Scott
Cochran's Birthday. Everyone wished Mr. Cochran a Happy Birthday.
10. Show Cause Hearings:
11. Citizen Input:
12. Adjournment:
There were no Show Cause Hearings.
Mayor Bacon called for citizens input, three people signed up:
Alex Bakry noted that the city is spending 24 million dollars on the Windy Hill
improvements. He would like to have a town hall meeting. He feels the citizens need
to have input on this improvement. He thinks the addition of pads benches at the
Concord Linear Park is needed.
T'Jeem Shiloh Evans from 2164 Gordon Circle and Hunter Wright from 48 Beaver
Pointe, Villa Rica GA, introduced themselves and asked the Council how they can
request a skate pads. They brought a sponsor Loran Cook and a several members of
their skating community. Lorain Cook spoke about different people in the city they
had talked to regarding the installation of a community skate park. Mayor Bacon
referred Ms. Cook and the skaters to City Administrator Tammi Saddler Jones. Ms.
Cook noted that they do community service and liked to help with the needs of the
city. They do not expect to have the city build a skate park without the students giving
back with their time. T Jeem stated that they want to give back to the community
before they asked for a skate park. He wants to be part of creating the skate park so
they are interacting with the community.
Mayor Bacon commented that it is very rare that they have a group that wants to give
back before they ask for something. He said it is very encouraging to hear this from
these young people.
F1
Mayor A. Max Bacon stated that there was no further business brought before this
Council he adjourned the Meeting of the Mayor and Council at 7:43 PM.
City of Smyma Page 6 Printed on 111612017
MAYOR AND COUNCIL MEETING
A. MAX BACON, MAYOR
14 kte'a•-
ANDREA BLUSTEIN, WARD 2
c,a.�l"-',�,
CHARLES A.WELCH, WARD 4
ABSENT
DOUG STONER, WARD 6
TERRI GRAHAM, CITY CLERK
Z� -
DEREK NORTON, WARD I
VACANT
WARD 3,
..._ L o .�,o...
JOENNEL, 'D
OFFICIAL
SEAL _
/pHA i i GEo�•\``•