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09-18-2017 September 18, 2017 Mayor and Council Meeting Minutes - SIGNED - LFiSMY_ N, oectA=. Monday, September 18, 2017 City of Smyrna Meeting Minutes - Final City Council 7:00 PM Roll Call 2800 King Street Smyrna, Georgia 30080 Council Chambers Present: 6- Mayor Max Bacon, Councilmember Derek Norton, Councilmember Andrea Blustein, Councilmember Charles Welch, Councilmember Doug Stoner and Councilmember Ron Fennel Absent: 1- Councilmember Susan Wilkinson Also Present: 11 - Tammi Saddler Jones, Jeffrey Tucker, Tem Graham, Scott Andrews, Scott Stokes, Ken Suddreth, Heather Com, Maxwell Ruppersburg, Ashley Youmans, Dat Luu and Davi Santos Call to Order Mayor A. Max Bacon called the meeting of the Mayor and Council to order at 7:00 PM. 1. Invocation and Pledge: Pastor David Moore, Covenant United Methodist Church (4366 King Springs Rd) led all in the Pledge of Allegiance and gave the invocation. 2. Agenda Changes: There were no agenda changes. 3. Mayoral Report: A. Proclamation in Recognition of Steven R. Ewing, Wade Ford Sponsors: Norton Councilmember Derek Norton presented Wade Ford owner Steven R. Ewing with a proclamation thanking him for his years of service to the community. B. Mayor's Committee assignments - temporary assignments until Ward 3 seat is filled. Sponsors: Bacon Mayor A. Max Bacon explained that after the resignation of Councilmember Teri Anulewicz from Ward 3, the Council Committees needed to be reassigned. It was at the Mayor's discretion to assign Council Committees and when the Ward 3 election concludes and the Ward 3 representative takes their seat, he will reassign the Council Committees for the remainder of the term. City of Smyma Page t Printed on 9/27/2017 City Council Meeting Minutes -Final September 18, 2017 C. Mayor Bacon invites any candidate who is running for an elected office a chance to speak Sponsors, City Council Mayor A. Max Bacon invited candidates that had qualified for any upcoming election to speak. Mr Travis Lindley, who resides on Concord Lake Lane, came forward and provided background information about himself and is seeking the Ward 3 Smyrna Council Seat. Mr. Lindley qualified on Monday, September 18, 2017 to be on the ballot November 7, 2017. Mr. Marshall A. Moon, who resides on Pinehurst Drive, came forward and provided background information about himself and is also seeking the Ward 3 Council seat. Mr. Moon qualified on Monday, September 18, 2017 to be on the ballot November 7, 2017. Land Issues/Zonings/Annexations: A• Public Hearing - Authorization Request 2017-345 for apartment name change - 3385 Atlanta Road - Blue Atlantic Vinings LP dba The Atlantic Vinings. Sponsors Norton City Administrator Tammi Saddler Jones read aloud the following background for this item: This item is a Public Hearing and Authorization Request (2017-345) for an apartment name change located at 3385 Atlanta Road by the applicant Blue Atlantic Vinings LP dba The Atlantic Vinings. The previous doing -businesses name was Rock Creek at Vinings. The corporate name does not change. Mr. Chip Short is the agent for Blue Atlantic Vinings LP dba The Atlantic Vinings and requests a change of name for the apartment complex located at 3385 Atlanta Road SE. The proper Name Change Application has been reviewed and approved by the Fire Marshal, Building Inspector, City Engineer, and 9-1-1 Communication Director as well as reported to the Business License Officer. This is a request for a name change to Blue Atlantic Vinings LP dba The Atlantic Vinings at 3385 Atlanta Road with Chip Short as agent. Mr. Short is present and identifies himself as the Asset Manager for the property. This will be a four million dollar renovation. Mayor Bacon called the public hearing and no one came forward to speak in favor of or to speak in opposition to this request. A motion was made by Councilmember Derek Norton to approve item 2017-345 for an apartment name change at 3385 Atlanta Road from Blue Atlantic Vinings LP to doing business as (dba) The Atlantic Vinings; seconded by Councilmember Doug Stoner. The motion carried by the following vote: Aye: 5- Councilmember Norton, Councilmember Blustein, Councilmember Welch, Councilmember Stoner and Councilmember Fennel Absent: 1 - CouncilmemberWlkinson -- City of Smyrna Pago 2 Printed on 9/2711017 City Council Meeting Minutes - Final September 18, 2017 5. Privilege Licenses: There were no privilege licenses. 6. Formal Business: A. Appointment of Mayor Pro Tem Sponsors: Bacon Mayor A. Max Bacon noted that he is the sponsor for this item. He explained that the Mayor made a recommendation and the Council voted on a Mayor Pro Tem at the beginning of each term. The Council recommended Teri Anulewicz to hold the responsibility until the end of the term, which is 4 years. Because of Ms. Anulewicz' resignation he needed to recommend another Councilmember as Mayor Pro Tem. Mayor Bacon recommended Councilmember Derek Norton until the end of the term. A motion was made by Councilmember Ron Fennel to approve Coucilmember Derek Norton as Mayor Pro Tem, seconded by Charles (Corkey) Welch. The motion carried by the following vote: Aye: 5- Councilmember Norton, Councilmember Blustein, Councilmember Welch, Councilmember Stoner and Councilmember Fennel Absent: 1 - Councilmember Wilkinson B. Approval of the Ward 1 appointment of Tom Bartlett to the Planning and Zoning Board, to fulfill term to expire December 2017 Sponsors: Norton Councilmember Derek Norton noted that Ron Roberts had moved out of his ward and was no longer eligible to serve as the Ward 1 appointee for the Planning and Zoning Board member. He needed to replace him and he had asked Tom Bartlett to serve on the Planning and Zoning Board. He stated that Tom had some big shoes to fill. A motion was made by Councilmember Derek Norton to approve the appointment of Tom Bartlett as the Ward 1 Planning and Zoning Boardmember to fulfill the term to expire December 2017; seconded by Councilmember Ron Fennel. The motion carried by the following vote: Aye: 5 - Councilmember Norton, Councilmember Blustein, Councilmember Welch, Councilmember Stoner and Councilmember Fennel Absent: 1 - Councilmember Wilkinson C. Authorize the City of Smyrna to abandon and dedicate certain right of way on Riverview Road and Nichols Drive to facilitate the construction and alignment of roadway at these specific locations as depicted on the attached exhibits and legal descriptions. Sponsors: Fennel City Administrator Tammi Saddler -Jones read the following background for this item. This item is to authorize the City of Smyrna to abandon and dedicate certain right of City of smyms Page 3 Printed on 8/27/2017 City Council Meeting Minutes - Final September 18, 2017 7 A. B. C. D. way on Riverview Road and Nichols Drive to facilitate the construction and alignment of roadway at these specific locations as depicted on the attached exhibits and legal descriptions. The Ardent Companies are requesting to abandon approximately .530 acres of RW along Riverview Road at Dickerson Dr. and Nichols Drive and to dedicate approximately 1. 608 acres adjacent to these same locations in order to facilitate construction of the realignment of roadway. Public Works Staff have reviewed the dedication plat and legal descriptions and recommend Mayor and Council authorize the abandonment and dedication of certain right of way on Riverview Road and Nichols Drive to facilitate the construction and alignment of roadway at these specific locations as depicted on the attached exhibits and legal descriptions. Councilmember Fennel noted this is the finalization of redefining the roadway. A motion was made by Councilmember Ron Fennel to approve item CVY2017-01 and authorize the City of Smyrna to abandon and dedicate certain right of way on Riverview Road and Nichols Drive to facilitate the construction and alignment of roadway at these specific locations as depicted on the attached exhibits and legal descriptions; seconded by Charles (Corkey) Welch. The motion carried by the following vote: Aye: 5- Councilmember Norton, Councilmember Blustein, Councilmember Welch, Councilmember Stoner and Councilmember Fennel Absent: I- Councilmember Wilkinson Commercial Building Permits: There were no Commercial Building Permits. Consent Agenda: City Administrator Tammi Saddler -Jones read aloud the consent agenda for Council approval. A motion was made by Councilmember Ron Fennel to approve the Consent Agenda has read aloud by City Administrator Tammi Saddler Jones; seconded by Councilmember Derek Norton. The motion carried by the following vote: Aye: 5- Councilmember Norton, Councilmember Blustein, Councilmember Welch, Councilmember Stoner and Councilmember Fennel Absent: 1 - Councilmember Wilkinson Approval of the September 5, 2017 Mayor and Council Meeting Minutes Approval of the September 5, 2017 Pre -Council Meeting Minutes Approval of the August 31, 2017 Committee of the Whole Meeting Minutes Award The Clifton Road Storm Sewer Rehabilitation Project to the lowest bidder Ardito Construction Company for $82,532.49 and authorize the City or Smyma Page 4 Printed on 8/172017 City Council Meeting Minutes - Final September 18, 2017 Mayor to execute any associated documents Sponsors: Welch E. Approval to use Council Chambers for Vinings Forest HOA Meeting, Tuesday, September 26, 2017 from 6:00pm - 9:00pm Sponsors: Stoner 9. Committee Reports: Councilmember Derek Norton - Mayor Pro Tem / Councilmember Ward 1 - No committee report. Councilmember Andrea Blustein - Ward 2 - She reminded citizens of an upcoming Ward 2 meeting Nov 4, 2017, 10:00am - 12:00pm at Brawner Hall. Councilmember Corkey Welch - Ward 3 - No committee report. Councilmember Doug Stoner - Ward 4 - No committee report. Councilmember Ron Fennel - Ward 5 - He spoke about the recent Finance Committee meeting last week. He noted the minutes would be available in a few days for citizen review. The committee would meet again in October. Assistant City Attorney Jeffrey Tucker - No committee report. Tem Graham - Reviewed the qualifying information with dates and times. the information can also be found on the City website. City Administrator Tammi Saddler -Jones - Introduced Assistant City Administrator Scott Andrews. His first official day was September 11, 2017, the day Hurricane Irma closed the city. The worked his first day in the EOC with her. They learned a great deal about Emergency management. 10. Show Cause Hearings: There were no Show Cause Hearings, 11. Citizen Input: Tim - He voiced concerns about police officers applying to and going to other cities because of higher pay scales. Also he stated that there were no officers directing pedestrian traffic on the day of the Birthday Celebration. Al Graves - Voiced his concerns about cars packing on the streets and there being no sidewalks on the older, narrower streets in Smyrna. Traffic is increasing, children, dogs, and parking on the street is getting out of hand. This should be of utmost concern to Council and a fundamental decision. This concern needs to be important and he feels the city has been remiss in addressing it this far. Mayor Bacon reminded everyone that the North Georgia State Fair was in town and open for 10 days. He replied to the comment about police officer staff leaving for higher salaries. He has spoken to the Chief as well as HR and remarked that we do not have a problem with this. After the last time that this came up he came back and said people were not leaving because of salary. When it comes down to neighbors deciding which side of the street the sidewalks should be in front of, everyone says no"to my side. here are two areas to decide about what side of the street to put sidewalks. City of Smyrna Page 5 Printed on AW2017 City Council Meeting Minutes - Final September 18, 2017 12. Adjournment: Mayor A. Max Bacon adjourned the meeting of the Mayor and Council at 7:38 PM. City or$myrna Page 6 Printed on 912712017 MAYOR AND COUNCIL MEETING A. MAX BACON, MA WARD I CHARLES A.WELCH, WARD 4 DOUG S"ER, ER, WARD 6 TERRI GRAHAM, CITY CLERK n VAZ&n-- VACANT, WARD 3 ANDREA BLUSTEIN, WARD 2 ABSENT SUSAN WILKINSON, WARD 5