05-01-2017 May 1, 2017 Mayor and Council Meeting Minutes - SIGNED - LFMonday, May 1, 2017
City of Smyrna
Meeting Minutes - Final
City Council
7:00 PM
Roll Call
2800 King Street
Smyrna, Georgia 30080
Council Chambers
Present: 7 - Councilmember Derek Norton, Councilmember Andrea Blustein,
Councilmember Teri Anulewicz, Councilmember Charles Welch,
Councilmember Susan Wilkinson, Councilmember Doug Stoner and
Councilmember Ron Fennel
Absent: 1- Mayor Max Bacon
Also Present: 16 - Roy Acree, Jennifer Bennett, Tom Boland, Phyllis Collins, Heather Corn,
Richard Garland, David Lee, Terri Graham, Dat Luu, Russell Martin, Mary
Moore, Leslie Olejnik, Tammi Saddler Jones, Kelsey Scott, Ken Suddreth
and Tim Williams
Call to Order
Mayor Pro Tem Teri Anulewicz called the May 1, 2017 meeting of the Mayor and
Council to order at 7:01 PM.
Invocation and Pledge:
Pastor John Burney of Cumberland Community Church, located at 3110 Sports
Avenue, gave the invocation and led all in the Pledge of Allegiance.
2. Agenda Changes:
Item 7A under formal business will be tabled.
3. Mayoral Report:
A. 2017-168 Swearing in Tammi Saddler Jones as the Interim City Administrator for
the City of Smyrna by Chief Judge Phyllis Gingrey Collins
sponsors: City Council
Municipal Court Judge, Phyllis Gingrey Collins officiated the swearing in of Assistant
City Administrator Tammi Saddler Jones as Interim City Administrator. Her family
was present for the reading of the oath.
B. 2017-131 Proclamation in Recognition of Respect for Law Day (May 5, 2017)
Snonsom, Norton
Councilmember Derek Norton read aloud the Proclamation in Recognition of Respect
for Law Day.
Ms. Betty Turley of the Smyrna Optimist came forward and accepted the
proclamation and thanked the public for their support.
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4.
5.
6.
7.
A.
B.
C.
2017 11.0 Proclamation in Recognition of Municipal Clerks Week, May 7 - 13,
2017
sponsors: Blustein
Councilmember Andrea Blustein read aloud the Proclamation recognizing Municipal
Clerk's week. City Clerk Terri Graham came forward and accepted the proclamation
and thanked the Mayor Pro Tem and Council.
Department Head Reports:
Land Issues/Zonings/Annexations:
There were no Land Issues / Zonings / Annexations.
Privilege Licenses:
There were no Privilege Licenses.
Formal Business:
2017-144
A motion was made by Councilmember Ron Fennel to table item 2017-144 for the
authorization to purchase playground equipment with CDBG funds for Chuck Camp
Park from Kompan via the US Communities state contract at a total cost of
$149,999.43; seconded by Councilmember Charles Welch.
The motion carried by the following vote:
Aye: 6- Councilmember Norton, Councilmember Blustein, Councilmember Welch,
Councilmember Wilkinson, Councilmember Stoner and Councilmember
Fennel
RES2017-10 Adoption of a Resolution Supporting the Spring Road Corridor LCI
Master Plan
Sponsors : Stoner
A motion was made by Councilmember Doug Stoner to approve item RES2017-10
for the adoption of a Resolution Supporting the Spring Road Corridor LCI Master
Plan; seconded by Councilmember Ron Fennel.
The motion carried by the following vote:
Aye: 6- Councilmember Norton, Councilmember Blustein, Councilmember Welch,
Councilmember Wilkinson, Councilmember Stoner and Councilmember
Fennel
2017-155 Submission of Application to the Atlanta Regional Commission
seeking funding through the Federal Highway Administration (FHWA)
for a Smyrna Transit Analysis and Feasibility Study
Sponsors: Anulewicz
Interim City Administrator Tammi Saddler -Jones read the following background for
this item:
This is for the submission of Application to the Atlanta Regional Commission seeking
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funding through the Federal Highway Administration (FHWA) for a Smyrna Transit
Analysis and Feasibility Study.
The Atlanta Regional Commission has recently issued a call for applications for
funding of studies and other non -capital projects. The application deadline is May 17,
2017. A DRAFT project list would be made public in late summer or early Fall of
2017. Once the project list is established it will be reviewed by the ARC
Transportation Coordinating Committee (TCC), the ARC Transportation and Air
Quality Control Committee (TAQC), the ARC Board and the Georgia Regional
Transportation Authority (GRTA) Board. If the project application is approved it will be
made a part of the Transportation Improvement Plan (TIP) which is scheduled to be
adopted in January 2018. At that time the funding would be made available and the
City would begin the process of executing contracts and agreements necessary to
proceed with the study.
The purpose of the analysis/study is to conduct a comprehensive updated analysis of
transit needs for the City of Smyrna and its environs. The analysis will take into
consideration the transit services currently being provided and seek to identify where
those and other transit services can be established, enhanced or improved to better
serve the community and its current and future transit users. The study initiative will
actively engage with Cobb County, Cobb LINC, GRTA, GDOT, MARTA, ARC, other
relevant governmental organizations, entities and agencies, the private transportation
providers, and others as required to complete the process.
If the application is successful and funding is awarded, the City will be required to
provide a 20% match which, in this case would be $100,000. This would give the City
a total of $500,000 ($400,000 FHWA + $100,000 City of Smyrna) to conduct the
corridor study. If the funding award is less than $500, 000 the match could be reduced
accordingly. The $100, 000 match is currently in the proposed FY 2018 Community
Development Budget.
It is recommended that Mayor and Council approve the submission of an application
to the Atlanta Regional Commission under the Studies and Non Capital Funding
Category of the FHWA to conduct a transit analysis and feasibility study for the City
of Smyrna.
Councilmember Corkey Welch had several questions regarding this item. He asked
Mr. Suddreth if this was a study to look at beginning a Smyrna transit system
separate from Cobb Link and MARTA.
Mr. Suddreth noted there was no immediate plan to do so and the study was to see if
there should be more transit within the City. There was additional discussion and
Councilmember Welch noted he would not support this item.
Councilmember Wilkinson noted that Ward 5 has a system that is very convenient to
its residents. She feels the City can use the grant money to improve the current bus
lines and that there is room for improvement to the system, especially on Braves
game days.
A motion was made by Councilmember Ron Fennel to approve item 2017-155 for the
Submission of Application to the Atlanta Regional Commission seeking funding
through the Federal Highway Administration (FHWA) for a Smyrna Transit Analysis
and Feasibility Study; seconded by Councilmember Andrea Blustein. The motion
carried by the following vote:
Aye: 4 - Councilmember Norton, Councilmember Blustein, Councilmember Stoner
and Councilmember Fennel
Nay: 2- Councilmember Welch and Councilmember Wilkinson
D. 2017-167 Award roof replacement contract to lowest available bidder, Southern
Ventures. Southern Venture will install a synthetic slate roof at the
Reed House.
sponsors: Welch
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Interim City Administrator Tammi Saddler -Jones read the follwoing background for
this item:
This item is to award roof replacement contract to lowest available bidder, Southern
Ventures. Southern Venture will install a synthetic slate roof at the Reed House. Total
price not to exceed $98,459.58. Any wood damage discovered will fall under the
responsibility of the contractor and authorize the Mayor to execute any related
documents.
Croy Engineering requested bids for the replacement of the slate roof at the Reed
House with a synthetic slate. Three vendors submitted bids as follows:
Southern Ventures - $98,459.58
Williamson Roofing - $96,601.37
North Ridge Roofing - $125,591.00
Parks and Recreation, Purchasing, and Croy Engineering have reviewed the bids
and recommend award of bid for roof replacement at the Reed House to lowest
available bidder, Southern Ventures. Total price not to exceed $98,459.58. Any wood
damage discovered will fall under the responsibility of the contractor and authorize
the Mayor to execute any related documents.
A motion was made by Councilmember Charles Welch to approve item 2017-167 to
award roof replacement contract to lowest available bidder, Southern Ventures.
Southern Venture will install a synthetic slate roof at Reed House; seconded by
Councilmember Doug Stoner.
The motion carried by the following vote:
Aye: 6- Councilmember Norton, Councilmember Blustein, Councilmember Welch,
Councilmember Wilkinson, Councilmember Stoner and Councilmember
Fennel
E. 2017-165 Authorization for commercial land lease and temporary facility
agreements to facilitate the temporary relocation of Fire Station 2
personnel and apparatus during the construction of Fire Station 2 and
allow the Mayor to sign and execute all related documents.
Sponsors: Norton
Interim City Administrator Tammi Saddler -Jones read the following background.
This item is for the authorization for commercial land lease and temporary facility
agreements to facilitate the temporary relocation of Fire Station 2 personnel and
apparatus during the construction of Fire Station 2 and allow the Mayor to sign and
execute all related documents.
In order to maintain operational standards during the construction of Smyrna Fire
Station 2, the Smyrna Fire Department is requesting approval to temporarily relocate
those response assets to a location within the same geographic area. Quality Tape
and Label, located at the comer of N. Cooper Lake and Concord Rd, has agreed to
lease a portion of their property to the City of Smyrna, for 10 months at a total cost of
$10, 000 to facilitate the placement of a Job Trailer" type facility that would house all
Smyrna Fire personnel during the construction time frame. Additionally, Action Mobile
has provided a facility lease that would satisfy the facility requirements that totals
$18,285.00.
The replacement of Smyrna Fire Station 2 is a project included within the approved
2016 SPLOST The RFP has been awarded to BM&K Construction Co. for the
construction of the new facility. Approval of this request will allow the Smyrna Fire
Department to keep those response assets within that response area during
construction, allowing established response standards to be maintained while the
new facility is being constructed.
Councilmember Derek Norton stated this was not an ideal situation however, it
continues the much needed coverage to the area currently serviced by Fire Station
#2.
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A motion was made by Councilmember Derek Norton to approve item 2017-165 for
the authorization for commercial land lease and temporary facility agreements to
facilitate the temporary relocation of Fire Station #2 personnel and apparatus during
the construction of Fire Station #2 and allow the Mayor to sign and execute all related
documents; seconded by Councilmember Charles Welch.
The motion carried by the following vote:
Aye: 6- Councilmember Norton, Councilmember Blustein, Councilmember Welch,
Councilmember Wilkinson, Councilmember Stoner and Councilmember
Fennel
F. 2017-163 Approval of Ward 6 appointment to the Smyrna Tree Board, Matt
Davis, for term to expire August 2020.
sponsors: Stoner
A motion was made by Councilmember Doug Stoner to approve item 2017-163 for
the approval of Ward 6 appointment to the Smyrna Tree Board, Matt Davis, for term
to expire August 2020; seconded by Councilmember Susan Wilkinson.
The motion carried by the following vote:
Aye: 6- Councilmember Norton, Councilmember Blustein, Councilmember Welch,
Councilmember Wilkinson, Councilmember Stoner and Councilmember
Fennel
8. Commercial Building Permits:
There were no Commercial Building Permits.
9. Consent Agenda:
Interim City Administrator Tammi Saddler -Jones read aloud the Consent Agenda for
Council's approval.
A motion was made by Councilmember Doug Stoner to approve the Consent Agenda
as read aloud; seconded by Councilmember Derek Norton.
The motion carried by the following vote:
Aye: 6- Councilmember Norton, Councilmember Blustein, Councilmember Welch,
Councilmember Wilkinson, Councilmember Stoner and Councilmember
Fennel
A. 2017-157 Approval of the Mayor and Council Meeting Minutes for April 17, 2017
B. 2017-158 Approval of the Mayor and Council Pre -Council Meeting Minutes for
April 17, 2017
sponsors: City Council
C. 2017-166 Approval of the Special Called Meeting of the Mayor and Council held
on Thursday, April 20, 2017
sponsors: City Council
D. 2017-164 Authorization to enter into an agreement with the Georgia Department
of Transportation for Title VI, Non -Discrimination Agreement and allow
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the Mayor to sign and execute all related documents.
Sponsors: Blustein
E. 2017-153 Approval to use Council Chambers for Forest Hills Neighborhood
Association Meeting, Wednesday May 10, 2017 from 6:00pm - 9:00pm
Soonsors: Stoner
10. Committee Reports:
Ward 1 - Derek Norton - No committee reports. He gave the information regarding
upcoming HOA meetings with Afton Downs and a few other neighborhoods in his
Ward.
Ward2 - Andrea Blustein - No committee report. She gave the information regarding
Food Truck Tuesdays from 5:00pm - 9:00pm beginning Tuesday May 2 and running
through September.
Ward 4 - Corkey Welch - No committee report. He thanked Keep Smyrna Beautiful
for the event he participated in last week.
Ward 5 - Susan Wilkinson - She thanked the Light of the World Church for their
participation in the KSB clean up event.
Ward 6 - Doug Stoner - He was pleased with the turnout and participation with
GuideSmyma. corn at the recent Spring Jonquil Festival. He mentioned the Food
Truck Tuesday event and the parking in the Forest Hills subdivision.
The Forest Hills preservation group would meet at City Hall on Wednesday, May for a
potential development on Hayes Drive.
Ward 7 - Ron Fennel — He acknowledged Mayor Bacon with his leadership at being a
unique partner for education and pioneering the Mayor's Education Awards. He
thanked Mayor Pro Tem Teri Anulewicz for leading the awards ceremony as well as
the Council meeting in Mayor Bacon's absence.
The Smyrna Business Association would be having their monthly luncheon at the
Community Center and the guest speaker would be Jim Wlkus of Cobb County DOT.
It is budget season and the Finance Department has the budget available for review
on the front page of the website, at the Finance office as well as the Clerk's office.
The City and staff welcome inquiries and questions.
Mayor Pro Tem - Teri Anulewicz - Noted it was a sincere pleasure to have all the
participants at the Mayors Awards. She also acknowledged Mayor Bacon and gave
credit to him for this event and bringing attention to education in a positive way.
She noted Kelsey Scott's Vision Report and the ways citizens can be involved.
11. Show Cause Hearings:
12. Citizen Input:
There were no Show Cause Hearings.
There was no Citizen Input.
City of Smyrna
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City Council Meeting Minutes • Final
13. Adjournment:
The May 1, 2017 meeting of the Mayor and Council was adjourned at 8:20pm by
Mayor Pro Tem Teri Anulewicz.
May 1, 2017
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MAYOR AND COUNCIL MEETING
A. MAX BACON, MAYOR
V Aov-t- A (a , A) a
CHARLES A.WELCH, WARD 4
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TERI ANULEWICZ, MAV.OX PRO TEM
WARD 3
d
ANDREA BLUSTEIN, WARD 2
SUSAN WILKINSON, WARD 5
RESOLUTION 2017-10
A RESOLUTION OF THE CITY OF SMYRNA TO ADOPT THE SPRING ROAD CORRIDOR
LIVABLE CENTERS INITIATIVE (LCI) MASTER PLAN
WHEREAS, the City of Smyrna received and accepted a grant from the Atlanta Regional Commission
(ARC) in 2016 to conduct a Livable Centers Initiative (LCI) Study for the Spring Road Corridor; and
WHEREAS, the LCI study was conducted and resulted in the development of the Spring Road Corridor
Livable Centers Initiative Master Plan Document, and
WHEREAS, the Adoption of the Spring Road Corridor Livable Centers Initiative Master Plan by official
resolution is necessary to continue Smyrna's participation in the LCI program and establish eligibility for
future LCI implementation funds.
NOW THEREFORE BE IT RESOLVED, that the Mayor and Council of the City of Smyrna do hereby
adopt the attached Spring Road Corridor Livable Centers Initiative Master Plan.
RESOLVED by the Mayor and Council of the City of Smyrna this I st day of M 2017,
A. Max Bacon, Mayor
Attest:
Terri Graham, City Clerk
Approved as to Form
A chi t.ot City Aff.. —,