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06-19-2017 June 19, 2017 Mayor and Council Meeting Minutes - SIGNED - LFCity of Smyrna Meeting Minutes - Final City Council 2800 King Street Smyrna, Georgia 30080 Monday, June 19, 2017 7:00 PM Council Chambers Roll Call Present: S - Mayor Max Bacon, Councilmember Derek Norton, Councilmember Andrea Blustein, Councilmember Teri Anulewicz, Councilmember Charles Welch, Councilmember Susan Wilkinson, Councilmember Doug Stoner and Councilmember Ron Fennel Also Present: 12 - Tammi Saddler Jones, Scott Cochran, Terri Graham, Ken Suddreth, Jennifer Bennett, Kristin Robinson, Jared Sigmon, Frank Martin, Heather Corn, Richard Garland, Maxwell Ruppersburg and Dan Campbell Call to Order 7.04PM Mayor Max Bacon called the meeting of the Mayor and Council to order at 7:04PM 1. Invocation and Pledge: The Invocation was given by Father Brian Sheridan from Saint Thomas The Apostle Catholic Church located at 4300 King Springs Road. He also led all in the Pledge of Allegiance. 2. Agenda Changes: 3. Mayoral Report: There were no agenda changes There was nothing under the Mayor's report 4. Land Issues/Zonings/Annexations: We had no Land Issues, Zonings or Annexatons. 5. Privilege Licenses: A. Public Hearing - Privilege License Request 2017-211 - Beer and Wine Package - 2148 South Cobb Drive - Smyrna International Farmers Market dba Nam Dae Mun Farmers Market with Alice Ahrum Kim As Agent. sponsors: Wilkinson wry or smyrne Page 1 Printed on 7/5/2017 City Council Meeting Minutes - Final June 19, 2017 City Administrator Tammi Saddler -Jones read the following background for this item: This is a new application for privilege licenses for Smyrna International Farmers Market Inc. dba Nam Dae Mun for the sale of beer and wine (retail package). Smyrna International Farmers Market Inc. dba Nam Dae Mun is the owner and Alice Ahrum Kim is the agent applicant. Alice Ahrum Kim will be the registered agent responsible for the sale of alcohol at the referenced location. Alice Ahrum Kim has been given a copy of the Alcoholic Beverage Ordinance and attended the mandatory alcohol awareness workshop. (Certificate attached) A background investigation conducted by the Smyrna Police Department failed to reveal information that would preclude issuance of this license. Alice Ahrum Kim has agreed to abide by the guidelines set forth by the City of Smyrna ordinance governing the sale of alcohol. Approval of privilege licenses for the sale of beer and wine (retail package) for Smyrna International Farmers Market Inc. dba Nam Dae Mun with Alice Ahrum Kim as the registered agent. This is located in the former Publix Shopping Center. Mayor Max Bacon called the Public Hearing for this item and no one came forward to make comment or speak in opposition to this item. City Attorney Scott Cochran swore in the applicant after she approached the podium to answer questions from the Council. Councilmember Wilkinson noted she was extrememly excited to have this business in Ward 5. She inquired as to whether the applicant had been to the required training and she replied yes she had. The applicant noted she was also the agent for the Spring Road location currently open. They plan to open June 30th with their hours being Monday through Saturday 9:00am -10.00pm, Sunday 9:00am - 9:00pm. A motion was made by Councilmember Susan Wilkinson to approve item 2017-211 for a Privilege License - Beer and Wine Package - 2148 South Cobb Drive - Smyrna International Farmers Market dba Nam Dae Mun Farmers Market with Alice Ahrum Kim As Agent, there was a second made by Mayor pro tem/Councilmember Teri Anulewicz. The motion carried by the following vote: - Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson, Councilmember Stoner and Councilmember Fennel B. Public Hearing - Privilege Licenses Request 2017-212 - Beer, Wine, & Liquor Pouring -1061 Concord Road - Wade Concord LLC dba Wade's with Jason McClure as agent. sponsors: Anulewicz City Administrator Tammi Saddler -Jones gave the following background for this item: This is a new application for privilege licenses for Wade Concord LLC dba Wade's for the sale of beer, wine, and liquor (retail pouring). Wade Concord LLC is the owner and Jason McClure is the agent applicant. Jason McClure will be the registered agent responsible for the sale of alcohol at the referenced location. Jason McClure has been given a copy of the Alcoholic Beverage Ordinance and attended the mandatory alcohol awareness workshop. (Certificate attached) A background investigation conducted by the Smyrna Police Department failed to reveal information that would preclude issuance of this license. Jason McClure has agreed to abide by the guidelines set forth by the City of Smyrna ordinance governing the sale of alcohol. Approval of privilege licenses for the sale of beer, wine, and liquor (retail pouring) for Wade Concord LLC dba Wade's with Jason McClure as the registered agent. This is located in the new linear park on Concord Road. city of Smyrna Page 2 PAnted on 7/5/2017 City Council Meeting Minutes - Final June 19, 2017 Mayor Max Bacon called the Public Hearing for this item and no one came forward to make comment or speak in opposition to this item. City Attorney Scott Cochran swore in the applicant after she approached the podium to answer questions from the Council. The applicant noted that he liked the level of expectation set for the distributor by the City. /t makes it much easier to train employees and it is very clear as to the laws and expectations of the City and the Police Department. Their anticipated opening is the end of July. Atlanta Magazine wrote up the chefs and there ata many positive things coming to Wade's such as the three executive chefs on staff. Ms. Kaitlyn Cook will do craft beer program development. There are two outdoor facing patios that will be pet friendly but the property itself will be non-smoking because of its nearness to the park. Their hours will be 11:00am-10:00pm, Monday through Thursday, 11:00am -12:00am Friday and Saturday and 11:00am - 9:00pm Sunday. A motion was made by Mayor pro tem/Councilmember Teri Anulewicz to approve item 2017-212 for Privilege Licenses - Beer, Wine, & Liquor Pouring -1061 Concord Road - Wade Concord LLC dba Wade's with Jason McClure as agent; there was a second made by Councilmember Derek Norton. The motion carried by the following vote: Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson, Councilmember Stoner and Councilmember Fennel Formal Business: A. Adoption of the FY 2018 Budget Sponsors: Fennel City Administrator Tammi Saddler -Jones read the background for this item and noted their would be no public hearing and only a vote for the budget. A motion was made by Councilmember Ron Fennel to approve item 2017-234 for the adoption of the Fiscal Year 2018 Budget, there was a second made by Councilmember Derek Norton. The motion carried by the following vote: Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson, Councilmember Stoner and Councilmember Fennel B. Approval of the Ward 1 appointment of Nicholas Bergeron to the Smyrna Parks & Recreation Commission, for a term to expire December 2017 Sponsors: Norton A motion was made by Councilmember Derek Norton to approve item 2017-238 for the Ward 1 appointment of Nicholas Bergeron to the Smyrna Parks & Recreation Commission, for a term to expire December 2017; there was a second made by Councilmember Andrea Blustein. The motion carried by the following vote: Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson, Councilmember Stoner and Councilmember Fennel C. Adoption of a Resolution Supporting the South Cobb Corridor City of Smyrna Page 3 Printed on 71512017 City Council Meeting Minutes - Final June 19, 2017 Improvement Plan Soonsors: Stoner City Administrator Tammi Saddler -Jones read the following background for this item: This is for the approval of the recommendations of the South Cobb Corridor Improvement Plan and the Adoption of a Resolution Supporting the Plan. In April 2015 the City Council authorized the submission of an application to the Georgia Department of Transportation (GDO7) for the funding of a transportation and land use study of the South Cobb Drive Corridor. In December 2015 the City was notified that a grant award in the amount of $120,000 was received from the GDOT. The funding for this grant was from the Surface Transportation Program Urban Category. The grant required a twenty (20916) percent match from the City which amounted to $30,000. The match was included in the FY16 City Budget. The total amount available for the study was $150,000 ($120,000 grant + $30,000 match). After the completion of the City's Request for Proposal process the Croy Engineering consulting team was chosen to conduct the study. They initiated the study process in September 2016. The study area includes both sides of South Cobb Drive from Windy Hill Road south to Concord Road (approximately 1.5 miles). The study focused on analyzing transportation issues, opportunities and challenges along the aforementioned corridor and makes specific recommendations and proposals for addressing those issues. The study also addressed land use issues along the study corridor and made recommendations related to those issues. The consulting team went through an eight (8) month study process. After completing an extensive citizen participation process, gathering input from stakeholders in the study corridor and documenting numerous website survey results, three (3) improvement concepts were formulated and proposed. Those improvement concepts and the recommendations regarding land use for the study corridor are outlined in the attached DRAFT study document. While some minor format changes and corrections will need to be incorporated into the document, the proposed improvement concepts and land use recommendations have been finalized. The results of this study will be utilized to inform the Smyrna Comprehensive Plan and will also be used as the basis for future funding requests related to the implementation of the preferred improvement concept. The recommendation is for the adoption of a Resolution supporting the South Cobb Drive Corridor Improvement Plan. The study had been presented to the public and the overwhelming tie in choices was between alternative two and alternative three. The consulting team could not recommend one or the other, as the project moves forward alternatives two and three can come back to the Council for final approval as some melding of the two ideas. Councilmember Wilkinson made comment as to seeing the City move forward with making the changes as this is an older area of Smyrna that needs development. There is a real need for traffic safety as well in the area. She also asked Dan to comment of the H.A. W.K. system for crossing the road and he explained the system. A motion was made by Councilmember Doug Stoner to approve Item 2017-195 for the adoption of a Resolution Supporting the South Cobb Corridor Improvement Plan; there was a second made by Susan Wilkinson; the motion carried by the following vote: Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson, Councilmember Stoner and Councilmember Fennel D. Approval of the Memorandum of Understanding and the Transfer of City of Smyrna Page 4 Printed on 7/5/2017 City Council Meeting Minutes - Final June 19, 2017 Responsibilities between the Smyrna Historical and Genealogical Society and the City of Smyrna regarding the Smyrna Museum and authorize the Mayor to sign and execute any related documents. Sponsors: Welch City Administrator Tammi Saddler -Jones read the following background for this item: Approval of the Memorandum of Understanding and the Transfer of Responsibilities between the Smyrna Historical and Genealogical Society and the City of Smyrna regarding the Smyrna Museum and authorize the Mayor to sign and execute any related documents. This MOU will give the City of Smyrna full responsibility for the oversight and management of the Smyrna Museum. Mr. Smith is willing to assist the City or its assignee in transferring Museum oversight and control to the City of Smyrna. In addition, Mr. Smith has a great deal of historical and institutional knowledge that the City of Smyrna wishes to preserve. The MOU also acknowledges that the City of Smyrna will hire a qualified professional to manage the collection and operation of the Museum and the designated SH&GS board members will be encouraged to provide suggestions and input. Since 1999, Harold Smith, President of the Smyrna Historical and Genealogical Society (SH&GS), with the assistance of SH&GS volunteers, have been responsible for the oversight, operation, management, and control of the Smyrna Museum. Mr. Smith would like to transfer the oversight of the buildings contents and its historical collection to the City of Smyrna. Staff recommends approval of this MOU and Transfer of Responsibilities between the Smyrna Historical & Genealogical Society and the City of Smyrna. Councilmember Welch made it clear that donations will remain and we are putting a qualified professional into the museum to reorganize and recreate the displays. A motion was made by Councilmember Charles (Corkey) Welch to approve item 2017-227 of the Memorandum of Understanding and the Transfer of Responsibilities between the Smyrna Historical and Genealogical Society and the City of Smyrna regarding the Smyrna Museum and authorize the Mayor to sign and execute any related documents; there was a second made by Mayor pro tem/Councilmember Teri Anulewicz. The motion carried by the following vote: Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson, Councilmember Stoner and Councilmember Fennel E. Approval of the services agreement with Brockington and Associates/History Workshop in the amount of $21,809.40 to assess and re -design the exhibits and collections on display at the Smyrna Museum and authorize the Mayor to sign and execute any related documents. Sponsors Fennel City Administrator Tammi Saddler -Jones read the following background for this item: This item is for the approval of the services agreement with Brockingion and Associates/History Workshop in the amount of $21,809.40 to assess and re -design the exhibits and collections on display at the Smyrna Museum and authorize the Mayor to sign and execute any related documents. Since 1999, the Smyrna Museum has been under the oversight and control of Mr. Harold Smith as the President of the Smyrna Historical and Genealogical Society (SH&GS). Mr. Smith has ask the City of Smyrna to take over control of the Museum. In preparation for the transfer of responsibilities to the City of Smyrna, the city staff reached out to Brockington and Associates who has worked on the existing civil war City or Smyma Page 5 Printed on 7/6/2077 City Council Meeting Minutes - Final June 19, 2017 exhibits that are currently on display at City Hall, Brawner Hall, and at the Smyrna Public Library. Brockington and Associates is one of the largest heritage resources consulting firms in the Southeast. Brockington and Associates/HW Exhibits will assess the museum artifacts and documents, make recommendations regarding historical asset management, and develop a plan for the museum that includes a new layout storyline development, exhibit design, and a budget for the implementation of the plan. There is money in the current Fiscal Year 2017 budget under Hotel/Motel allocated for museum consulting services. Staff recommends approval of the services agreement with Brockington and Associates/History Workshop in the amount of $21,809.40 to assess and redesign the exhibits and collections on display at the Smyrna Museum. A motion was made by Councilmember Ron Fennel to approve item 2017-226 for the services agreement with Brockington and Associates History Workshop in the amount of $21,809.40 to assess and re -design the exhibits and collections on display at the Smyrna Museum and authorize the Mayor to sign and execute any related documents; there was a second made by Councilmember Doug Stoner. The motion carried by the following vote: Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson, Councilmember Stoner and Councilmember Fennel F. Approve the Cobb Framework Agreement for the Windy Hill Road Boulevard Project between the City of Smyrna and Cobb County to be funded by SPLOST and authorize the Mayor to execute any related documents. sponsors: Welch City Administrator Tammi Saddler -Jones read the following background for this item: This item is to approve the Cobb Framework Agreement for the Windy Hill Road Boulevard Project between the City of Smyrna and Cobb County to be funded by SPLOST and authorize the Mayor to execute any related documents. The agreement between Cobb County and the City of Smyrna Framework Agreement for the Windy Hill Boulevard Project was on the Board of Commissioners Meeting agenda on June 13, 2017 and passed. The City of Smyrna voted and passed the Windy Hill Boulevard Project Framework agreement with Cobb County on May 4, 2015. There were some minor changes discussed and made to this agreement since the vote on May 4, 2015, so this agreement is coming back before the council for approval. The Windy Hill Boulevard Project was voted on through referendum through the transportation facility identified in the County's 2016 One Percent Special Local Option Sales Tax (SPLOST) Transportation Improvements Program (71P' . The County and the City together have paid previously from their respective shares of the County's 2011 SPLOST TIP funds the costs, fees, expenses and/or other charges related or attributable to the preliminary engineering and design work and the preparation of plans required to undertake or construct each phase or component of the Project including the design work occasioned by unexpected or contingent circumstances which, in the opinion of the City's engineering consultant and the parties hereto, dictate a change in the Project scope (PE Activities) The County and the City are willing to contribute certain monies from their respective shares of the 2016 SPLOST TIP funds for Project costs including but not limited to right of way acquisition, utility relocation, and/or construction activities required by the approved Project plans. The Cobb Framework Agreement for the Windy Hill Road Boulevard Project between the City of Smyrna and Cobb County was approved by The City of Smyrna on May 4, 2017. The recommendation is to approve the updated contract that has been Cityorsmyrne Page 6 Printed on 7/5/2017 City Council Meeting Minutes - Final June 19, 2017 approved by the County with the City's requested changes. A motion was made by Councilmember Charles (Corkey) Welch to approve item 2017-236 for the Cobb Framework Agreement for the Windy Hill Road Boulevard Project between the City of Smyrna and Cobb County to be funded by SPLOST and authorize the Mayor to execute any related documents; there was a second made by Councilmember Ron Fennel. The motion carried by the following vote: Aye: 6 - Councilmember Norton, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Stoner and Councilmember Fennel Nay: 1 - Councilmember Wilkinson G. Award RFP 17-029 Historic Reed House Event Center Site Improvements to the lowest bidder Tucker Grading and Hauling for $246,284.60, funded by SPLOST and authorize the Mayor to execute any related documents. Sponsors : Stoner City Administrator Tammi Saddler -Jones read the folhaoing background for this item: $246,284.60 funded by SPLOST Over/UnderBudget. Under$53,715.40 This item is to award RFP 17-029 Historic Reed House Event Center Site Improvements to the lowest bidder Tucker Grading and Hauling for $246,284.60, funded by SPLOST and authorize the Mayor to execute any related documents. The City requested bids for the site improvements at the Reed House Event Center. Five vendors submitted bids as follows: Tucker Grading and Hauling $246,284.60 PE Structures and Associates $324,951.01 Construction 57 Incorporated $360,367.00 JC McDaniel $367,240.00 JHC Corporation $551,788.00 Public Works Staff, Purchasing and Croy Engineering have reviewed the bids and recommend award of RFP 17-029 Historic Reed House Event Center Site Improvements to the lowest bidder Tucker Grading and Hauling for $246,284.60 and authorize the Mayor to execute any related documents. A motion was made by Councilmember Doug Stoner to approve item 2017-210 and award RFP 17-029 Historic Reed House Event Center Site Improvements to the lowest bidder Tucker Grading and Hauling for $246,284.60, funded by SPLOST and authorize the Mayor to execute any related documents; there was a second made by Mayor pro tem/Councilmember Teri Anulewicz. The motion carried by the following vote: Aye: 6 - Councilmember Norton, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Stoner and Councilmember Fennel Nay: 1 - Councilmember Wilkinson Commercial Building Permits: There were no Commercial Building Permits Consent Agenda: wry or Smyrna Page 7 Printed on 7/5/2017 City Council Meeting Minutes - Final June 19, 2017 City Administrator Tammi Saddler -Jones read the consent agenda aloud for Council Approval. A motion was made by Councilmember Ron Fennel to approve the Consent Agenda as read aloud: there was a second made by Councilmember Doug Stoner. The motion carried by the following vote: Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson, Councilmember Stoner and Councilmember Fennel A. Approval of the June 5, 2017 Mayor and Council Meeting Minutes B. Approval of the June 5, 2017 Mayor and Council Pre -Council Meeting Minutes C. Approval of the June 1, 2017 Mayor and Council Committee of the Whole Meeting Minutes D. Authorize Public Works to purchase three replacement F-450 small dump trucks scheduled for replacement in the 2016 and 2017 Vehicle CIP using State Contract through Wade Ford in the total amount of $181,143.00. Sponsors: Welch E. Award RFP 17-031 Rear Loader Garbage Truck to the lowest bidder Peach State Truck Center for $122,810.00 from CIP Vehicle Replacement 2017 and authorize the Mayor to execute any related documents. Sponsors: Welch Approval to Award RFP 17-024 to Perez Planning, LLC for the City of Smyrna Parks & Recreation Master Plan Consultant in the amount of $89,560.00 to be funded by SPLOST and authorize the Mayor to sign and execute all related documents. This item was on the June 19, 2017 agenda with an incorrect amount in the agenda title. For transparency we put this back on the consent agenda with the correct amount to vote for the correct amount of the Parks Master Plan. Sponsors: Wilkinson 9. Committee Reports: Committee Reports: Ward 1: Derek Norton - none Ward 2.: Andrea Blustein - none Ward 3 - Teri Anulewicz - She reitterated that Smyrna residents are NOT in the sixth district and therefore cannot vote. Also wanted to thank the Finance team for the budget. She was happy to vote for the two items regarding the the history museum and to be able to build upon the legacy of Harold Smith. She also commented on the undefeated record of the Smyrna swim team. Ward 4: Corkey Welch - He will hold a rezoning meeting this Thursday regarding the property on North Cooper Lake Road. City of Smyrna Page a Printed on 7/5/2017 City Council Meeting Minutes - Final June 19, 2017 Ward 5., Susan Wilkinson - She mentioned the summer concnert series. Ward 6., Doug Stoner- He remarked about requesting staff to reinstall the no parking signs back on Shawnee Trail that were prematurely removed. Also spoke about the John Meelan development. Ward T Ron Fennel - He expressed his appreciation to the Finance staff for trying to be frugal and concervative with the City tax dollars. Summer is upon us and kids are out and about,, make sure they are safe. He also thanked public safety officers. 10. Show Cause Hearings: 11. Citizen Input: 12. Adjournment: There were no Show Cause Hearings Alex Backry: Comments: He thanked the Mayor and Council for replacing the No Parking Signs. He also spoke about the Reed House. Tim Reigle: Spoke about his two concerns of the growth of the schools and then also the infastructure to the neighborhoods. He mentioned money to pay these people; hearing from employees that they are leaving for more money in other cities. Jay Swann: Marietta Georgia: Lodge 582, Masonic Lodge. They are partnered with the City and County and have the adopt a mile. They currently mentor fifth grade boys at Argyle Elementary. He wanted to speak to someone about partnering with other schools in the area. Two citizens signed up to speak during Citizens input. Mayor Max Bacon adjourned the meeting of the Mayor and Council at 8:04 PM. City of Smyrna Page 9 Primed on 7/5/2017' MAYOR AND COUNCIL MEETING A. MAX BACON, MAYOR CHARLES A.WELCH, WARD 4 DOUG ST R, WARD 6 ��l� TERI ANULEWIC WARD 3 ,MAYOR PRO TEM ANDREA BLUS I EIN, WARD 2 J V A GW1 VI/.f.C,��M/J�J'L SUSAN WILKINSON, WARD 5 ec X FENNEL, WARD 7