12-05-2016 December 5, 2016 M&C Minutes - SIGNED - LFI
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Now1 ` Meeting Minutes - Final
City Council
Monday, December 5,: 2016 .,7:00 PM Council Chambers
i
Roll Call
Present: 8- Mayor Max Bacon, Councilmember Derek Norton, Councilmember Andrea
Blustein, Councilmember Teri Anulewicz, Councilmember Charles Welch
Councilmember Susan Wilkinson, Councilmember Doug Stoner and
Councilmember Ron Fennel
' Also Present: 12 - Mike L Jones, Terri Graham Scott Cochran, Roy Acres, Jennifer Bennett,
Heather Corn, Ann Kirk, Dat Luu, Brian Marcos, Maxwell Ruppersburg,
Tammi Saddler Jones and Ken Suddreth
Gall to Order
Mayor Max Bacon called to order the meeting of the Mayor and Council at 7:00pm.
1. Invocation and Fledge:
Pastor Jeffrey Pennington, First Baptist Smyrna (1275 Church Street)gave the
invocation ann led all in the Pledge of Allegiance.
2. Agenda Changes:
There were no Agenda Changes.
3. Mayoral Report:
A. Whitefield Academy Check Presentation to Smyrna Police Explorers
Program
. Sponsors: Fennel
Cindy Fennel, representative of Whitfield Academy, presented MPO Louis Defense
with a check for $500 from the Academy to be used for new uniforms for the Smyrna
Police Explorers. The gift was in appreciation of their assistance over the football
season.
One of the current Explorers spoke and thanked MPO Defense and the rest of the
Explorer staff for the experience, training and mentorship..
4. Department Head Reports:
City Administrator Mike Jones called on the departments that were to give a reportthis evening:
Community Development Director Ken Suddreth gave the following department
report:
Update on Community Development Studies
Georgia Tech Study
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LCI/Spring Road Corridor Study
STP/South Cobb Drive Corridor Study
Comprehensive Plan Update
-Georgia Tech Study /Georgia Tech Market Analysis
and Land Use Study
Braves Stadium District and Spring Road/Cobb Pkwy Corridor
Consultant Team :.GT Students + Noell Consulting (Market Study).
Schedule: Started. August 2016;
Final report (including market study and fiscal analysis) submitted: February
2017.
Study Process:
September 19 — Presentation #1 & Preliminary Market Study Report.
October 22 — Jonquil Festival — Students participated in Visual Preference Survey.
October 24- Presentation #2.
November 1- Spring Road Open House — 60+ attendees.
November 21— Presentation #3 — Final draft report and input.
December 9 — Student report due.
Final report from Georgia Tech, February 2017.
The studio's study area focuses on the Cumberland, Spring Road/Cobb Parkway
quadrant.
The Market Study projects the potential demand of business sectors and housing
types within study area. Studio will provide recommendations that will assist in
guiding anticipated growth.
-LCI/Spring Road Corridor Study/ Spring Road Corridor Land Use and
Transportation Study
Schedule: Started.August, 2016.
Completed. March, 2017.
Consultant Team: The Sizemore Group; Noell Consulting Group; Nelson -Nygaard.
Study Process:
The consultant team is wrapping up market, land use, and transportation analysis.
Completed Meetings or Events:
Fall Jonquil Festival, October 22, over 100 participants.
Received feedback on density and character preferences for the Corridor through a
vision board exercise.
Community Meeting 1, November 1, over 60 participants.
Received feedback on what participants would like to see preserved, changed and
created along the corridor.
Upcoming Meetings or Events:
Stakeholder interviews (major property owners, businesses, city and county elected
officials, key city and county staff) are scheduled during the day December 7th
and/or December 8th at Fire Station #3.
Design Workshop will be held on December 8, 9am-6pm (Fire Station #3) to begin
developing recommendations.
Next community meeting: Third week of January, 2017.
Community Survey: Ended on December 2. Over 660 responses were received.
Website Address: Information about the study can be found at:
www.smyrnacity.com/your-government/spring-road-corridor-Ici-study OR on City's
website.
-STP/South Cobb Drive Corridor Study/ South Cobb Corridor Transportation and
Land Use Study
Schedule: This study was initiated in September 2016 and is scheduled to be
completed in March 2017,
Consultant. Team: Croy Engineering; Strategic City Partners; Wilburn and
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Meeting Minutes - Final December 5, 2016
Associates.
Study Process:
Existing conditions report has been completed. Transportation analysis and future
land use proposals are underway.
Stakeholder Interviews are being scheduled and held.
Public input was received at.
Completed Meetings & Events:
Food Truck Tuesday event on September 27th;
The Fail Jonquil Festival October 22nd;
Cumberland Transfer Center (CTC)/Marietta Transfer Center (MTC) Transit Surveys
conducted on October 14th ;
At a public meeting at the Wolfe Center on October 18th ; and
At the Smyrna Area Council Quarterly Meeting on November 3rd.
As a result over 250 contacts have been made to date.
Upcoming Meetings & Events:
Thursday, December 8th at City Hall from 6:30pm to 8:30pm.
Open House planned for February 2017.
Study to be completed by March, 2017.
-Comprehensive Plan Update/ Smyrna Comprehensive Plan
This is the 10 year update of the 2030 Comp Plan that was adopted in 2007.
Schedule: The Update must be completed and adopted by the Mayor and City
Council by 10/31/2017.
Consultant Team: The City has selected JacobslMarket Street Services consultant
team. To conduct the Study.
Study Process: Work scheduled to begin December, 2016.
The Comp Plan Update will meet the minimum State requirements and address the
following areas:
a. Visioning & Community Goal Setting
b. Land Use
C. Transportation
d. Housing
e. Economic Development
The Comp Plan Update will tie all the current studies (STP/South Cobb Drive
Corridor Study, LCt/Spring Road Corridor Study & GT Market Study) together into
one strategic document.
The Comp Pian Update will facilitate extensive community participation through the
use of stakeholders, community meetings, community surveys and various our
means of data collection.
As required there will be several public hearings prior to adoption by Mayor and
Council.
The State and the Atlanta Regional Commission must review the Update prior to
adoption.
-Summary
Georgia Tech Study Completed.,
February, 2017
LG/ Spring Road Corridor Study Completed..
March, 2017
STP/South Cobb Drive Corridor Study Completed:
March, 2017
Comprehensive Plan Update Completed.
October, 2017
Fire Chief Roy Acree gave the following department report.
Roy Acree, spoke about the Fire Department resources that were sent to Townes
County and tasked with 911 responses. They pass along their great appreciation for
allowing the department to help our neighbors.
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Citizens Emergency Response Training class just completed and another is
scheduled for the 1st quarter of 2017
There were three significant retirements
There are seven new recruit who have graduated and are on shift
The Smyrna Public Safety Foundation sponsored the annual Public Safety Awards
Banquet
o Tevin Sims -Rookie of the Year
o Jacob Bower -FF of the Year
There was a severe weather event last Wednesday and he reminded all that the
siren alert into notify people outside to take immediate cover.
Weather apps and / or a weather alert radio are great ways to stay in touch with
immediate threats
16th annual Shop With A Hero event is this Friday. There will be 80 kids from local
elementary schools participating
With Christmas a few weeks away, a reminder to keep trees away from heat sources
and remove trees from :the home as soon as you can.
-Keep Smyrna Beautiful Director Ann Kirk gave an updated report on the different
events that have taken place recently.
Rivers Alive — October 1
Had 60 volunteers from 6 organizations who logged 214 hours and collected 63 bags
of trash, 1/4 of a car and 2 tires
-Shredding Event- October 8 at the Wolfe Center
Had 21 volunteers, logged 76 hours, 236 cars with approximately 10,000 tbs. paper,
2 yds. cardboard
Next one March, 2017, TBA
-Adopt-a- Mile — October 15
98 volunteers, 19 groups
71 bags of trash, 212 hours volunteered and 22 miles cleaned
Welcome to our newest groups, Vining's Mortgage, adopting Spring Road Eastbound
from Campbell Road to Cobb Pkwy.
Campbell HS Earth Club, adopting Fleming Street and the CHS stadium parking
area.
-America Recycles Day, Nov. 12
Holiday Recycling:
Holiday Lights
Cooking Oil
Electronics
Glass
Paper & Cardboard
Aluminum & Metals
Plastic Bags
Bottles/Containers
-Smyrna Community Garden was voted Best of 2016 for Best Community Garden by
Atlanta Home Improvement Magazine
-Upcoming Events
Bring One for the Chipper— Home Depot
January 7, 2017 9:00am - 4:00pm
Remove.: Lights & Ornaments & Stands
No Wreathes and No Garland
MLK, Jr. Day of Service
January 16, 2017, 9:00 am — Noon
Smyrna Area Schools — TBA
Adopt -A -Mile
January 21, gam -noon
-First Place State, FY2016, Keep Georgia Beautiful Awards, Presented December
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-Thank you to:
All of our wonderful Adopt -a -Mile groups
CHS DECA Club
Kennesaw State volunteers
Light of the World Church
Atlanta Outdoor Club
US National Park Service
Keep Marietta Beautiful
KBS Board and Community Volunteers
5. Land Issues/Zonings/Annexations:
A. Public Hearing - Zoning Request Z16-017 - Rezoning from NS to
GC -Conditional for the construction of a 5,000 sq. ft. commercial
building - 0.4 Acres - Land Lot 446 - Belmont Circle - Yorkshire Real
Estate Corporation
Sponsors: Wilkinson
City Administrator Mike Jones gave the following background.
Yorkshire Real Estate Corporation is requesting a rezoning of subject property from
NS to GC -Conditional for the development of a new commercial building on Belmont
Circle. The subject property is 0.4 acres in size and is. zoned NS. The applicant is
proposing to relocate some of the existing businesses (the pharmacy and dentist
office) from 969 Windy Hill Road into the proposed commercial building after the
acquisition of 969 Windy Hill Road by the City for the Windy Hill Road Improvement
Project. The dentist office use. is not identified as a permitted use under Section 711
of the Zoning Ordinance. Therefore, a rezoning from NS to GC is required to allow
the dentist office as a permitted use.
Approved September 12, 2016 by the Planning and Zoning Board by a vote of 5-0.
The zoning request was tabled by the Mayor and Council from the October 17, 2016
meeting to the November 21, 2016 meeting by a vote of 7-0 to allow the applicant the
opportunity to complete modifications to the building architecture. The zoning
request was tabled by the Mayor and Council from the November 21, 2016 meeting
to the December 5, 2016 meeting at the request of the applicant by a vote of 5-0.
Mayor Bacon called the Public Hearing and no one came forward to speak in
opposition to or to make comment regarding this item.
Councilmember Susan Wilkinson called Senior Planner Rusty Martin to the podium
for further review.
He showed the elevations, the maps regarding the variance requests, pictures of the
property as well as adjacent properties and reviewed the conditions.
He stated Community Development recommends approval of the proposed rezoning
from NS to GC -Conditional for the development of a new commercial building with
the following conditions of approval:
(1) The composition of the commercial buildings in the development shall include a
mixture of elements including, but not limited to: brick, stone and stucco. No elevation
shall be comprised of 100 percent hardy plank siding.
(2) All utilities within the development shalt be underground.
(3) The developer shall be responsible for any traffic improvements (including
additional right-of-way dedications) deemed necessary by either the city or the county
during construction plan review. Sidewalks shall be provided by the developer inside
the development and outside the development adjacent to any public right-of-way
consistent with city's requirements for the extent of the development.
(4) No debris may be buried on any lot or common area.
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(5) The developer will comply with the City's current tree ordinance. All required tree
protection measures shall be adhered to by the developer during construction.
(6) All landscape plans must be prepared, stamped, and signed by a Georgia
Registered Landscape Architect.
(7) All yards and common areas are to be sodded, and landscaped. Irrigate as
appropriate.
(8) Dumpsters shall be enclosed with a minimum of six (6) foot high enclosure
consistent with architectural style and composition of the main commercial building
on three (3) sides with an opaque :wooden door. The access side shall remain in a
closed position except when the dumpster is being emptied. All dumpsters shall have
rubber lids to minimize noise.
(9) The applicant shall comply with the City's current sign ordinance.
(10) The developer shall provide a walkway connecting the sidewalk to the building.
The crosswalk shall be either brick pavers or stamped concrete.
(11) The following uses shall be prohibited:
Automotive sales/repair
Automobile wash service
Boarding and breeding kennels
Dry cleaning plants
Adult Novelty Stores & Adult Entertainment
Pawnshops
Check Cashing Stores
Pool Hall or Arcade
Service stations
Coin Operated Laundry
Composting Facility
Funeral Homes
Group Homes
Shelter for the Homeless
Tattoo Parlor
Truck Rental, Sales, Service or Repairs
Motorcycle Sales, Service or Repairs
Tire Sales or Services
Taxi Stands (including storage and repair of vehicles)
Self -Storage Facilities
Massage Parlor
(12) The approval of the rezoning to the subject property shall be in substantial
conformity to the site plan submitted on August 12, 2016 and created by Civil
Engineering Consultants, Inc.
(13) The commercial building shall be constructed in substantial compliance with the
architectural elevations submitted and dated 11/23/2016. The home shall meet the
fagade requirements established in stipulation #1 above. Approval of any change to
the ovations must be obtained from the Director of Community Development.
Mr. Anderson, applicant came forward and spoke. He complimented Community
Development and thanked them for their help.He remarked that this was a new
building on open land and will move professional business from current circular
building to new location.
A. motion was made by Councilmember Susan Wilkinson to approve Item 2016-375
for a zoning request (Z16-017) for the rezoning from NS to GC -Conditional for the
construction of a 5,000 sq, ft. commercial building, 0.4 Acres on Land Lot 446 located
at Belmont Circle by the applicant Yorkshire Real Estate Corporation; seconded by
Councilmember Ron Fennel.
The motion carried by the following vote:
Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember
Anulewicz, Councilmember Welch, Councilmember Wilkinson,
Councilmember Stoner and Councilmember Fennel
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City Council Meeting Minutes - Final December 6, 2016
A. Public Hearing - Privilege License Request 2016-485 - Beer, Wine,
Liquor Pouring - 2453 Cobb Parkway - Rodney's Soul Food and Grill
with Marvil Rodney as agent.
Sponsors: Norton
City Administrator Mike L. Jones read the following background.'
This is a new application requested for privilege licenses for Rodney's Jamaican Soul
Food and Grill for the sale of beer, wine, and liquor (retail pouring). Rodney's
Jamaican Soul Food and Grill is the owner and Marvil Rodney is the agent applicant.
Marvil Rodney will be the registered agent, responsible for the sale of alcohol at the
referenced location. Marvil Rodney has been given a copy of the Alcoholic Beverage
Ordinance and attended the mandatory alcohol awareness workshop. (Certificate
attached)
A background investigation conducted by the Smyrna Police Department failed to
reveal information that would preclude issuance of this license. Marvil Rodney has
agreed to abide by the guidelines set forth by the City of Smyrna ordinance governing
the sale of alcohol. Councilmember Derek Norton asked the applicant some
questions about his business as well as about his understand of the City's Alcohol
Privilege License.
The applicant hopes to be open by late December.
A motion was made by Councilmember Derek Norton to approve item 2016-485, a
privilege license request (2016-485) for beer, wine, liquor pouring located at 2453
Cobb Parkway for the applicant Rodney's Soul Food and Grill with Marvil Rodney as
agent; seconded by Councilmember Charles Welch.
The motion carried by the following vote:
Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember
Anulewicz, Councilmember Welch, Councilmember Wilkinson,
Councilmember Stoner and Councilmember Fennel
A. Approve the Re -Appointment of Joel Powell to the Planning and
Zoning Board for a two-year term that will expire 12/31/2018.
Sponsors: Bacon
A motion was made by Councilmember Ron Fennel to approve item 2016-500 for the
Re -Appointment of Joel Powell to the Planning and Zoning Board for two-year term
that will expire 12/3112018; seconded by Mayor Pro Tem / Councilmember Teri
Anulewicz..
The motion carried by the following vote;
Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember
Anulewicz, Councilmember Welch, Councilmember Wilkinson,
Councilmember Stoner and Councilmember Fennel
B. Approval of Ward 1 re -appointment to the Keep Smyrna Beautiful
Board, Holly Elmendorf. This is a two-year term to expire December
2018.
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Sponsors: Norton
A motion was made by Councilmember Derek Norton to approve item 2016-490 for
the Ward 1 re -appointment to the Keep Smyrna Beautiful Board, Holly Elmendorf.
This is a two-year term to expire December 2018; seconded by Mayor Pro Tem /
Councilmember Teri Anulewicz.
The motion carried by the following vote:
Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember
Anulewicz, Councilmember Welch, Councilmember Wilkinson,
Councilmember Stoner and Councilmember Fennel
C. Approval of Ward 6 re -appointment to the Keep Smyrna Beautiful
Board, Nell Robinson. This is a two-year term to expire December
2018.
Sponsors: Stoner
A motion was made by Councilmember Doug Stoner to approve item 2016-502 for
Ward 6 re -appointment to the Keep Smyrna Beautiful Board, Nell Robinson. This is a
two-year term to expire December 2018; seconded by Councilmember Susan
Wilkinson.
The motion carried by the following vote:
Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember
Anulewicz, Councilmember Welch, Councilmember Wilkinson,
Councilmember Stoner and Councilmember Fennel
There were no Commercial Building Permits.
9. Consent Agenda:
A motion was made by Mayor Pro Tem / Councilmember Teri Anulewicz to approve
the consent agenda as read aloud by City Administrator Mike Jones; seconded by
Councilmember Charles Welch.
The motion carried by the following vote:
Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember
Anulewicz, Councilmember Welch, Councilmember Wilkinson,
Councilmember Stoner and Councilmember Fennel
A. Approval of the Mayor and Council Meeting Minutes for November 21,
2016
Sponsors: City Council
B. Approval of the Pre -Council Meeting Minutes for November 21, 2016
Sponsors: City Council
C. Approval of the Committee of the Whole Meeting Minutes for
November 17, 2016
Sponsors: City Council
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D. Approval to award RFP 17-014 for the Community Center Audio/Video
project to LMI Systems, Inc in the amount of $75,067 and authorize
the Mayor to sign and execute all related documents.
Sponsors: Wilkinson
E. Approval to use Council Chambers for a Town Hall Meeting for the
South Cobb Drive Corridor Study, Thursday, December 8, 2016, 6:30
PM - 8:30 PM
IFNEIITIM.
Sponsors: Wilkinson
Ward 7 - Ron Fennel gave the information regarding the upcoming Cobb Municipal
Association Holiday Dinner on Tuesday, December 13, 2016 at the Smyrna
Community Center. He thanked Terri Graham and Christy Ullman for their
organization of the event. He also mentioned the event would be catered by Porch
Light,
Ward 6 - Doug Stoner had no report but commented on the potential development of
seven acres in the Forest Hills subdivision.
Ward 5 - Councilmember Susan Wilkinson invited citizens to Thursday night meeting
regarding the South Cobb Drive Corridor Study. There will be updates and a
presentation as well as a question and answer session. She thanked all the
employees who participated and executed the Coming Home for the Holidays event.
She also was thankful for the opportunity to serve the people in her ward.
Ward 4 - Corkey Welch - Announced that Santa was in town and at Aunt Fanny's
Cabin for pictures with Santa. December 2nd - 18th from 6:00pm - 8:00pm for
donations.
Ward 3 - Teri Anutewicz said the Home for the Holidays event was beautiful as were
the lights in the Village.
Ward 2 - Andrea Blustein had no report. She remarked about being thankful for the
rain.
Ward 1 - Derek Norton - Spring Road looked good with the repaving and he assured
citizens that two lanes of traffic would be open at ail times during the final installation
of the medians.
There were no Show Cause Hearings.
There was no Citizen Input.
The meeting was adjourned by Mayor Bacon at 8:00pm.
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D C'OUNCII. MEETING
777�
A.
MAX BACON, MAYOR TERRI GRAHAM, CITY CLERK
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? D EK NORTON, WARD 1 ANDREA BLUSTEIN, WARD 2
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TERI ANULEWICt,WARD 3 CHARLES A.WELCH, WARD 4
MAYOR PRO TEM
SUSAN WILKINSON, WARD 5 DOUG STO ER, WARD 6
N FENNEL, WARD 7