10-03-2016 October 3, 2016 M&C Minutes - SIGNED - LFCity `A 2800 King Street
o ® Smyrna Smyrna, Georgia 30080
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Meeting Minutes a Find
City Council
.Monday, October 3, 2016 7:00 PM Council Chambers
Roll Call
Present: 8 - Mayor Max Bacon, Councilmember Derek Norton, Councilmember Andrea
- Blustein,. Councilmember Teri Anulewicz,.Councilmember Charles Welch, -
Councilmember Susan Wilkinson, Councilmember Doug Stoner and
Councilmember Ron Fennel
Also Present: 9 - Mike L -Jones, Scott Cochran, Terri Graham, Roy Acree, Ann Kirk, Jennifer
Sennett, Kristin Robinson; Maxwell Ruppersburg and Tammi Saddler
Jones
Call to Order
Mayor Max Bacon called the meeting of the Mayor and Council to order at 7.00 PM
1. Invocation and Pledge: ,
Pastor Dyke Verkerk with Life Church Assembly of God, located at 4100 King
Springs gave the invocation and led all in the Pledge of Allegiance
2. Agenda Changes:
There were no agenda changes. -
3. Mayoral Report:
A. _ - Proclamation In Recognition of "Respect for Firefighters"
Sponsors:... Norton
Councilmember Derek Norton read aloud the proclamation in recognition for Respect
for Firefighters and Ms. Betty Turley came forward to accept the proclamation and
thank the Council for recognizing these important public safety employees. Fire Chief
Roy Acres also cameforward and thanked Betty and the Smyrna Optimist Club,
B. Proclamation In Recognition of "Campbell High School Day" October
7, 2016
Sponsors: Anulewicz
Mayor Pro Tem/Councilmember Teri Anulewicz read aloud the proclamation in
:recognition of Campbell High School Day, October 7, 2016. The marching band drum
line and cheerleaders were present to do a small pep rally for the Mayor and Council
and viewing public. Dr. Walker expressed appreciation to the Mayor and Council for
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their outpouring of support. The school had the highest gains in both SAT and ACT
schools in Cobb County. Homecoming is this weekend.
Community Relations Director Jennifer Bennett thanked the sponsors and the school.
She spoke about the Jonquil Jog upcoming. The sponsors for the Jonquil Jog were
read aloud. Cathy Riggins was present and read the accomplishments of the Smyrna
Education Foundation in partnership with Campbell High School were also read
aloud. (SEF) Foundation board members came forward and Councilmember Derek
Norton presented a $10,000 check from the City.
4. Department Bead Reports:
There were no Department Head reports this evening.
6. Land Issues/Zonings/Annexations:
There were no Land Issues, Zonings or Annexations
6. Privilege Licenses:
There were no Privilege Licenses
7. Formal Business:
A. Approval of an amendment to the Fiscal Year 2016 budget for 2016
SPLOST.
Sponsors: Fennel
City Administrator Mike Jones mad aloud the background for this item:
When Council adopted the budget for fiscal year 2016 in June 2015, a budget for the
2016 SPLOST fund was not included. For financial reporting the City needs to have
an annual adopted budget for the 2016 SPLOST fund. Finance Director Kristin
Robinson was present for questions.
Councilmember Ron Fennel thanked the finance staff for their diligence and
remarked that this document was a retro document that was included in the budget
plan and reflects accurately the numbers in place for SPLOST 2016.
A motion was made by Councilmember Ron Fennel to approve item 2016-399 for an
amendment to the Fiscal Year 2016 budget for 2016 SPLOST, seconded by
Councilmember Derek Norton. The motion carried by the following vote:
Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember
Anulewicz, Councilmember Welch, Councilmember Wilkinson,
Councilmember Stoner and Councilmember Fennel
B. Authorization to enter into an Intergovernmental Agreement between
the City of Hiram, Georgia and the City of Smyrna, Georgia for the
purpose of data entry into the Georgia Criminal Justice Information
System (CJ IS) and have the mayor sign and execute all documents.
Sponsors: Norton
Mike Jones, City Administrator read aloud the background for this item as follows:
The City of Hiram, Georgia has requested that the City of Smyrna begin the data
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entry functions that occur within the Georgia Criminal Justice Information System
(CJIS) on behalf of the City of Hiram, Georgia. Said entry functions to begin on
October 10, 2016 and continue until December 31, 2022 unless the agreement is
terminated by means stated within the Intergovernmental Agreement. The City of
Hiram, Georgia has agreed to pay the City of Smyrna, Georgia the sum of
$30, 000.00 per year for the first two years of the agreement and $50, 000.00 per year
thereafter.
The City of Hiram, Georgia currently operates the City's CJIS data entry functions
internally utilizing full-time staff. In an attempt to streamline their operations and
realize cost savings, the City of Hiram, Georgia has requested that the City of
Smyrna, Georgia perform these data entry functions on their behalf. A.
Intergovernmental Agreement was drafted which delineated the performance of such
functions as well as the consideration for the life of the agreement. Hiram, Georgia
has requested that their CJIS data entry functions be relocated from their facilities to
the City of Smyrna, GA E-911 Center beginning October 10, 2016. A prorated
amount will be paid for October 2016 and the full amount of $2500 per month will be
paid for the months of November and December of 2016. The Intergovernmental
Agreement has been reviewed by both municipalities' legal departments and found
Legal -As to Form.
The Smyrna Chief of Police and staff recommend this authorization.
Councilmember Norton noted we have a similar agreement with Powder Springs and
this is a good deal for both Cities.
A motion was made by Councilmember Derek Norton to approve item 2016-384 to
enter into an Intergovernmental Agreement between the City of Hiram, Georgia and
the City of Smyrna, Georgia for the purpose of data entry into the Georgia Criminal
Justice Information System (CJIS) and have the mayor sign and execute all
documents, seconded by Councilmember Charles (Corkey) Welch. The motion
carried by the following vote:
Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember
Anulewicz, Councilmember Welch, Councilmember Wilkinson,
Councilmember Stoner and Councilmember Fennel
C. Approval to purchase 1 (one) equipped Ford Explorer for the Deputy
Police Chief. The total cost of $30,332.04 to be expended from the
State asset forfeiture account.
Sponsors: Norton.
City Administrator Mike Jones read the following background.
The Police Department has a need to re -assign the Deputy Chiefs current assigned
vehicle to an administrative officer in order to add an additional marked patrol vehicle
into the patrol fleet. This vehicle will be purchased off of State contract through
Wade Ford and the emergency equipment purchased and installed from Cobb county
contract through Diversified Electronics,
Lieutenant Binicewicz will be assigned to the Police Administrative Division beginning
October 11, 2016. Lt. Binicewicz is currently assigned a marked Ford Explorer that is
needed in the Patrol Division fleet. By purchasing this vehicle, Lt. Binicewicz will be
assigned an administrative vehicle and his marked vehicle placed into the Uniform
Division Fleet,
The Chief of Police and staff recommend approval of this item.
A motion was made by Councilmember Derek Norton to approve item 2016-387 to
purchase 1 (one) equipped Ford Explorer for the Deputy Police Chief. The total cost
of $30,332.04 to be expended from the State asset forfeiture account, seconded by
Councilmember Ron Fennel. The motion carried by the following vote:
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Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember
Anulewicz, Councilmember Welch, Councilmember Wilkinson,
Councilmember Stoner and Councilmember Fennel
D. Approval to purchase 6 (six) equipped Ford Explorers as part of the
FY17 Vehicle Replacement Fund at a total cost of $239,021.84
Sponsors: Norton
The following background was read aloud by City Administrator Mike Jones:
A total of 6 (six) Uniform Patrol vehicles have been or will be taken out of service in
FY17. The replacement vehicles were included in the FY17 Vehicle Replacement
Fund.
The Police Department was authorized $231,000 in the FY17 Vehicle Replacement
Fund but due to the rising costs of the vehicle and camera systems ($1174 per
vehicle and $211.71 per camera system), we are realizing a $8021.84 cost over -run
from what was originally forecasted. These six vehicles will replace 6 Uniform
Division Crown Victories that have been or will be taken out of service due to age,
mileage, or upon guidance from the Fleet Manager. The total cost of the six Ford
Explorers is $239,021.84. Said vehicles and equipment will be purchased using
State/County contracts, through cooperative contract pricing, and the graphics from a
single source provider who solely owns the graphics artwork. The six Explorers are
to be purchased from Wade Ford and all necessary equipment from Insight Public
Sector, Grafix, and Diversified Electronics.
The Chief of Police, staff, and the purchasing department recommend the purchase.
A motion was made by Councilmember Derek Norton to approve item 2016-391 to
purchase 6 (six) equipped Ford Explorers as part of the FY17 Vehicle Replacement
Fund at a total cost of $239,021.84, seconded by Councilmember Ron Fennel. The
motion carried by the following vote:
Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember
Anulewicz, Councilmember Welch, Councilmember Wilkinson,
Councilmember Stoner and Councilmember Fennel
E. Approval of appointment of Ward 5 Representative to the Keep
Smyrna Beautiful Board. This is a term to expire December 2016.
Sponsors: Wilkinson
A motion was made by Councilmember Susan Wilkinson to table item 2016-406 to
the next Council meeting on October 17; 2016 for the appointment of Ward 5
Representative to the Keep Smyrna Beautiful Board. This is a term to expire
December 2016, seconded by Councilmember Andrea Blustein. The motion carried
by the following vote:
Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember
Anulewicz, Councilmember Welch, Councilmember Wilkinson,
Councilmember Stoner and Councilmember Fennel
F, Approval of appointment of Ward 7 Representative to the Keep
Smyrna Beautiful Board. This is a term to expire December 2017.
Sponsors: Fennel
A motion was made by Councilmember Ron Fennel to table item 2016-407 to the
next Council meeting on October 17, 2016 for the appointment of Ward 7
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City Council Meeting Minutes - Final October 3, 2016
Representative to the Keep Smyrna Beautiful Board. This is a term to expire
December 2017, seconded by Councilmember Doug Stoner. The motion carried by
the following vote:
Aye: 7 - Councilmember Norton, Councilmember Blustein, Councilmember
Anulewicz, Councilmember Welch, Councilmember Wilkinson,
Councilmember Stoner and Councilmember Fennel
8. Commercial Building Permits:
There were no Commercial Building Permits.
9. Consent Agenda:
The Consent Agenda was read aloud for Council approval by City Administrator Mike
Jones.
A motion was made by Councilmember Derek Norton to approve the Consent
agenda as read aloud, seconded by Councilmember Andrea Blustein. The motion
carried by the following vote:
Aye: 6 - Councilmember Norton, Councilmember Blustein, Councilmember
Anulewicz, Councilmember Welch, Councilmember Stoner and
Councilmember Fennel
Nay: 1 - Councilmember Wilkinson
A. Approval of the September 15, 2016 Committee of the Whole Meeting
Minutes
B. Approval of the September 19, 2016 Pre -Council Meeting Minutes
C. Approval of the September 19, 2016 Mayor and Council Meeting
Minutes
D. Approval to use Council Chambers on Tuesday, October 18, 2016
from 6:30 PM - 8:30 PM for an HOA meeting for Country Park
Condominiums
Sponsors: Blustein
E.
Approval of the 2017 Employee Insurance providers and plans (Blue
Cross/Blue Shield of GA and Guardian) and authorize the Mayor to
execute all related documents
Sponsors: Blustein
Ward 1 - Derek Norton - This week is Public Safety appreciation week. Please thank
all public safety officers. There is a joint meeting from bpm - 8pm on Wednesday,
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October 5, 2016 with Ward 2 and 3 Councilmembers. There will be many updates
but in particular, Spring Road.
Upcoming Ward 1 meetings:
.Monday, October 10 at 7:00pm at Wrings Point clubhouse
Wednesday, October 12 at 6:30pm at Spring Hill, 2625 Carolyn Drive
Tuesday October 11 at 7:OOpm at 1000 Afton Way
Wednesday October 19 at 7.00pm for Falling Waters at Fire station #3
Thursday October 20 at 7.00pm, for Argyle Estates at the home of Mike and Kelly
Becker
Ward 2 - Andrea Blustein - Wanted to remind Ward 2 residents of the meeting on
Wednesday at the Community Center with Ward 1 and Ward 3.
Ward 3 - Teri Anulewicz - Woofstock was a great event and a new event for the City.
Star94 hosted and there was a large turnout:
Additionally, she attended the annual Cobb Public Safety Appreciation breakfast and
Chief David Lee was the master of ceremonies. Retired Officer KK Rosser received
two awards at the breakfast for her work in the Crimes Against Children department.
There is road closure on King Street between Bank Street and the traffic circle and
that should be back open later this evening.
The homecoming parade for Campbell High School will be this Friday afternoon as
well.
There is a tri -ward meeting this Wednesday.
Ward 4 - Corkey Welch - Taylor Brawner Park with Art begins this Friday October 7
from 6:OOpm - 10:00pm. Details can be found on the City website.
Ward 5 - Susan Wilkinson - She mentioned the Park with Art also.
Ward 6 - Doug Stoner - Reported on the meeting with the GDOT Commissioner,
Russell McMurry along with Director of Planning, Jay Roberts. Also in attendance
was our DOT Boardmember Jeff Lewis and the Chief Engineer Mac Pirkle. He
mentioned all four of them because it is not easy to get all four at a meeting together
because of their tremendous schedules. They received a tour of the City and it was a
great meeting and the City looks forward to working with GDOT.
Ward 7 - Ron Fennel - He was also in attendance with Mayor Pro Tem Anulewicz at
the breakfast and gave praise to Chief Lee and the staff for an exemplary
representation by the City.
The Rotary Club has a meeting tomorrow and Mr. Fennel will be speaking.
CMA meeting is next Tuesday evening in Powder Springs.
Mike Jones had no report.
Scott Cochran had no report.
Terri Graham had no report.
11. Show Cause hearings:
12. Citizen Input:
There were no Show Cause Hearings
Alex Backry - 3459 Shawnee Trail spoke about the Reed House.
He stated that only 40% of the Community Center has been rented over the last year
and 31 % of Brawner Hall. The Reed House will compete for rental space. He said
there was nothing published to the public about the purchase or the renovation. The
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City Council Meeting Minutes • Final October 3, 2016
demand is not there for the need for an addiitonal rental space.
Cynthia Laurence - 1530 Overlook Cove - She brought to the public's attention about
the four amendments also on the ballot She also thanked the Mayor and Council for
serving.
Mayor Max Bacon adjourned the meeting of the Mayor and Council at 7:52 PM.
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