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05-18-2015 M&C Meeting Minutes - SIGNED - LFCity of Smyrna Meeting Minutes - Final City Council 2800 King Street Smyrna, Georgia 30080 Monday, May 18, 2015 7:30 PM Council Chambers Rollcall Present: 7 - Mayor pro tem/Councilmember Melleny Pritchett, Councilmember Andrea Blustein, Councilmember Teri Anulewicz, Councilmember Charles Welch, Councilmember Susan Wilkinson, Councilmember Wade Lnenicka and Councilmember Ron Fennel Also Present: 14 - Kay Bolick, David Lee, Roy Acree, Scott Cochran, Scott Stokes, Toni Jo Howard, Ken Suddreth, Heather Corn, Terri Graham, Mary Moore, Steve Ciaccio, Jennifer Bennett, Dat Luu and Ann Kirk Call to Order The May 18, 2015 Meeting of the Mayor and Council was called to order at 7:30PM by Mayor A. Max Bacon. Invocation and Pledge: Pastor Susan Taylor from Bethany United Methodist Church located at 760 Hurt Road, Smyrna GA, delivered the invocation and led all in the Pledge of Allegiance. 2. Agenda Changes: Mayor Bacon noted there were three agenda changes as follows: Item 4A would be tabled until the June 15, 2015 Mayor and Council Meeting Item 5A would be tabled until the June 15, 2015 Mayor and Council Meeting Item 6C would be tabled until the June 1, 2015 Mayor and Council Meeting. 3. Mayoral Report: A. Proclamation in Recognition of Memorial Day Poppy Weekend (May 23-25, 2015) Sponsors: Welch Councilmember Charles (Corkey) Welch read a Proclamation in recognition of Memorial Day Poppy Weekend, May 23-25, 2015. 4. Land Issues/Zonings/Annexations: A. Public Hearing - Zoning Request Z15-002 - Rezoning of the subject property from Residential Townhouse District (RTD) to General City or Smyma Page 1 Prinw on 5/29/2015 City Council Meeting Minutes - Final May 15, 2015 Commercial (GC) for use of the property for commercial purposes - 5.039 Acres - Land Lot 342 - Vacant landlocked property off South Cobb Drive at the terminus of Ask -Kay Drive - William L. Askea. Request to table to June 15, 2015 by applicant. Sponsors: Wilkinson A motion was made by Councilmember Susan Wilkinson to table zoning request Z15-002 to June 15, 2015 for the Rezoning of the subject property from Residential Townhouse District (RTD) to General Commercial (GC) for use of the property for commercial purposes - 5.039 Acres - Land Lot 342 - Vacant landlocked property off South Cobb Drive at the terminus of Ask -Kay Drive - William L. Askes, seconded by Councilmember Wade Lnenicka. The motion carried by the following vote: Aye: 7- Mayor pro tem/Councilmember Pritchett, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson, Councilmember Lnenicka and Councilmember Fennel 5. Privilege Licenses: A. Public Hearing - Variance Request - V15-022 - Allow pouring of wine and malt beverages at a restaurant within 600 feet from a public school and 200 feet from residential property - Land Lot 634 - 0.55 Acres - 1651 Roswell Street - Gursha Ethiopian Cuisine. Table to June 15, 2015 Sponsors: Anulewicz A motion was made by Councilmember Teri Anulewicz to table V15-022 to June 15, 2015 for a variance request to allow pouring of wine and malt beverages at a restaurant within 600 feet from a public school and 200 feet from residential property in Land Lot 634 on 0.55 Acres located at 1651 Roswell Street the business is Gursha Ethiopian Cuisine, seconded by Councilmember Wade Lnenicka. The motion carried by the following vote: Aye: 7 - Mayor pro tem/Councilmember Pritchett, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson, Councilmember Lnenicka and Councilmember Fennel B. Public Hearing - Privilege License Request 2015-159 - Beer and Wine Package - 3440 East-West Connection - SF Markets LLC dba Sprouts Farmers Market #518 with Richard Alan Ramey as agent. Sponsors: Lnenicka Mr. Richard Alan Ramey, agent for this privilege license request was present and came forward to the podium with his attorney, Ms. Dana Eisenstein. Mayor Bacon requested the background be read by Interim City Administrator Toni Jo Howard. She stated that Richard Alan Ramey will be the registered agent, responsible for the sale of alcohol at the referenced location. Mr. Ramey has been given a copy of the Alcoholic Beverage Ordinance and attended the mandatory alcohol awareness workshop. A background investigation conducted by the Smyrna Police Department failed to reveal information that would preclude issuance of this license. Richard Alan Ramey has agreed to abide by the guidelines set forth by the City of Smyrna ordinance governing the sale of alcohol. Approval was recommended City of Smyrna Page 2 Prertep on 5,2&2015 City Council Meeting Minutes - Final May 18, 2015 by staff for a privilege license for the sale of beer and wine (retail package) for SF Markets LLC dba Sprouts Farmers Market #518 with Richard Alan Ramey as the registered agent. Mayor Bacon called the Public hearing and no one came forward to make comment. Councilmember Lnenicka welcomed Mr. Ramey and Ms. Eisenstein and asked Mr. Ramey if he had indeed read the City's Alcohol Ordinance and his response was yes, he has read and he understood the ordinance. It was then asked by Councilmember Lnenicka if Mr. Ramey could explain the process by which employees and staff would be trained in the new store. The agent responded by detailing the store's policies and procedures, such as everyone who would be handling beverages would have to complete a responsible alcohol seminar and get their City Server's permit. There would be front end training which would include the laws and regulations for selling alcohol beverages not only in the State of Georgia but also in the City of Smyrna. Their Point of Sale (POS) system does not allow sales before 8:OOAM, Monday through Saturday and before 12:OO13M on Sundays. The POS system would prompt the clerk to enter identification for each sale. Mr. Ramey acknowledged that all employees are made aware of their potential liabilities. Councilmember Lnenicka asked Mr. Ramey if he knew and understood the difference between an underage Georgia Driver's License and an of -age Georgia Driver's License. Mr. Ramey noted the differences as the underage being a vertical ID vs. the of -age being a horizontal ID. Mr. Ramey was questioned as to how often he would be present at the store. He stated he expected to be there once a week after the store was running smoothly. With that response, he was asked who would be responsible in his absences and Mr. Ramey said there would be a Store Manager team that would run daily operations and they would be attending the same training as all persons handling alcohol. There was also a District Director who would be present from time to time to assist the Store Manager team. Councilmember Lnenicka asked if the agent was aware of the compliance checks conducted by the Smyrna Police Department. Yes, he was aware of those checks as were all employees and managers. The store would have a formal grand opening on June 10th, 2015 and hours would be from 7:OOam-10:OOpm daily. The store closed for Christmas Day. On June 9th from 3:OOpm - 7:OOpm there would be a preview party where local vendors and distributors would be present to meet customers. The concept of Sprouts is Healthy Living for Less. They typically carry a wide range of organic and natural products, fruits, vegetables, meats, and boxed products. Councilmember Fennel asked what kind of offerings would be in the beverage department and an extensive range of craft and microbrews as well as a broad range of wines was mentioned. Councilmember Teri Anulewicz asked if Sprouts carried any private label offerings and the answer was yes. The public hearing was announced again and no one came forward to speak for or against this item. A motion was made by Councilmember Wade Lnenicka to approve a privilege license request 2015-159 for beer and wine package located at 3440 East-West Connection applicant SF Markets LLC dba Sprouts Farmers Market #518 with Richard Alan Ramey as agent seconded by Councilmember Ron Fennel. The motion carried by the following vote: Aye: 7 - Mayor pro tem/Councilmember Pritchett, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson, Councilmember Lnenicka and Councilmember Fennel Formal business: City or Smyrna Page 3 Printed on 512912015 City Council Meeting Minutes - Final May 18, 2015 A. Approval of Amendment to the City of Smyrna's Code of Ordinances Chapter 6 entitled Alcoholic Beverages Part II; Article Il; Hours of Operation: Section 6-61 (e) and (f) Sponsors: Blustein Councilmember Ron Fennel made an announcement to recuse himself for professional reasons for Items 6A and 6B. He left the meeting at 7:56PM. Mayor Bacon asked Ms. Toni Jo Howard to read the background for this item and stated Hotel Sundry Shop/Hotel Reception Licensees shall not sell except between the hours of 8:00 AM and 11:45 PM Monday through Saturday and Sunday between the hours of 12:30 PM and 11:30 PM. Licensees shall not be required to hold a separate Sunday Sales Permit. Staff recommended approval. Councilmember Andrea Blustein asked if there were any questions and the Council had none in response. A motion was made by Councilmember Andrea Blustein to approve ORD2015-08 for an amendment to the City of Smyrna's Code of Ordinances Chapter 6 entitled Alcoholic Beverages Part II; Article II; Hours of Operation: Section 6-61 (e) and (f); seconded by Mayor pro Tem / Councilmember Melleny Pritchett. The motion carried by the following vote: Aye: 6 - Mayor pro tem/Councilmember Pritchett, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson and Councilmember Lnenicka Recuse: 1 - Councilmember Fennel B. Approval to amend the fee schedule to set a fee for Hotel Sundry Shop/Hotel reception license Sponsors: Anulewicz Councilmember Ron Fennel was recused from this item for professional reasons. Mayor Bacon asked Toni Jo Howard to read the background for this item and she stated On March 2, 2015 Mayor and Council amended the alcohol ordinance to allow hotel sundry shop/hotel reception licenses through Ordinance 2015-03. The type of fee associated with this license will be similar to a package store but because it was restricted to hotel guests only, staff is recommending that only one license be required allowing for both beer and wine and thus one $575.00 fee. Staff was also recommending that the $575.00 fee also include the ability for hotels to have Sunday sales for both the sales in the Sundry Shop and receptions. If the hotel already has an existing alcohol pouring license and desires the ability for hotel sundry shop sales as well as hotel receptions a second add on license is required. The fee for such license is recommended at $200.00 which was the same fee charged for wine specialty shops and Growler Shops. The City has adopted a new alcohol license type and the fees associated with these licenses will have to be set. For comparison purposes the following fees have been provided: The current alcohol fees are as follows: Beer package $575.00 Wine package $575.00 Sunday Sales $500.00 Beer pouring $575.00 City of Smyrna Page 4 Printed on 5/29/2015 City Council Meeting Minutes - Final May 18, 2015 Wine pouring $575.00 Sunday Sales pouring $575.00 Councilmember Teri Anulewicz asked if there were any questions and the Council had none in response. A motion was made by Councilmember Teri Anulewicz to approve item 2015-158 to amend the fee schedule to set a fee for Hotel Sundry Shop/Hotel reception license, seconded by Mayor pro Tem / Councilmember Melleny Pritchett. The motion carried by the following vote: Aye: 6 - Mayor pro tem/Councilmember Pritchett, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson and Councilmember Lnenicka Recuse: 1 - Councilmember Fennel C. Public Hearing - Privilege License Request 2015-115 - Beer, Wine Package - 2771 Cumberland Boulevard - Interstate Management Company LLC dba Residence Inn Cumberland with Philippa Monthorpe as agent. Table to June 1, 2015 Sponsors: Pritchett A motion was made by Mayor pro Tem / Councilmember Melleny Pritchett to table item 2015-115 for a Privilege License Request until June 15, 2015 for Beer, Wine Package located at 2771 Cumberland Boulevard, Interstate Management Company LLC. dba Residence Inn Cumberland with Philippa Monthorpe as agent, seconded by Councilmember Teri Anulewicz. The motion carried by the following vote: Aye: 6 - Mayor pro tem/Councilmember Pritchett, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson and Councilmember Lnenicka Recuse: 1 - Councilmember Fennel Commercial Building Permits: There were no Commercial Building Permits. 8. Consent Agenda: Mayor Bacon asked Interim City Administrator Toni Jo Howard to read the items on the Consent Agenda. The only item on this agenda was the approval of the Mayor and Council Meeting Minutes for May 4, 2015. A motion was made by Councilmember Teri Anulewicz to approve the consent agenda, seconded by Councilmember Charles "Corkey' Welch. The motion carried by the following vote: Aye: 7 - Mayor pro tem/Councilmember Pritchett, Councilmember Blustein, Councilmember Anulewicz, Councilmember Welch, Councilmember Wilkinson, Councilmember Lnenicka and Councilmember Fennel A. Approval of the Mayor and Council Meeting Minutes for May 4, 2015 Sponsors: City Council city of smyma Page 5 Printed on &292015 City Council Meeting Minutes - Final May 18, 2015 9. Committee Reports: Mayor Pro tem/ Councilmember Melleny Pritchett mentioned at 7:30am - 9:OOam on Wednesday, May 20 will be an Executive Committee Meeting for the Vision. All the groups have had their initial meeting and will be reporting to the Executive Committee. Councilmember Blustein requested Community Development Director Ken Suddreth to come to the podium to report on his department. Mr. Suddreth stated business is still positive and reminded the public and Council that Community Development had completed the transition to the MUNIS Community Development Module. There was a building permit section, a planning section, and a code enforcement and fees section. This program would provide for better tracking and reporting. Some part of the reporting has been in an electronic format in the past but not all and now all departments were under MUNIS. He noted that everyone was learning quickly and they still had a trainer in contact for specific questions. There would be a lot of more detailed information available for weekly reports that would come specifically from this new system. Since April 1, 2015, when the transition was being made, there has been 29 building permits issued for new residential dwellings. Councilmember Blustein thanked her Ward and the community for attending the meeting she held at the Community Center the previous weekend. Susan Thayer from the school Board was in attendance as were Smyrna City engineer Eric Randall and Smyrna Public Library librarian Mary Moore. Mayor Max Bacon and Councilmember Wade Lnenicka also attended. Councilmember Teri Anuiewicz asked Community Development Director Jennifer Bennett to give her Committee report and she had Police Chief David Lee also step to the podium to speak about the traffic plan for Smyrna Food Truck Tuesdays. Ms. Bennett mentioned that Food Truck Tuesdays were in their fourth season and with each year the event was getting larger so some traffic issues in the Forest Hill neighborhood needed to be addressed. The plan in place would help move traffic through the neighborhood while still allowing for citizens to attend the event. He had coordinated with the Public Works Department to have PW employees and Smyrna police officers stationed at a variety of roadway intersections to allow for better control and movement of traffic, while insuring that public safety and emergency vehicles could access the event if required. The PD would also work with residents who were used to only one way to access their homes and would allow for that access as long as traffic wasn't affected as a whole. The plan would be very fluid and would help ease tensions and frustration. The Forest Hills HOA had been given the plan and all residents were notified through their community email as to what to expect on Tuesdays. There were on average of 1200 people a night that attend Food Truck Tuesdays making for the congestion. Councilmember Anulewicz commented about the Smyrna Calendar of Events received in her water bill. Keep Smyrna Director Ann Kirk was called on by Councilmember Charles "Corkey" Welch and both mentioned the wonderful grand opening and ribbon cutting for the Smyrna Recycling Center on May 9th. The facility is located at 3475 Lake Drive on the corner of Lake Drive and South Cobb Drive. The center now takes all recyclable plastics as well as compact fluorescents. They do not take paint or tires. The can take electronics for a fee and all the information can be found on the City's website. They are open 8:OOam - 4:OOpm Tuesday, Wednesday, Friday and Saturday. The Garden Tour this past Saturday was a great success with over 300 people visiting the gardens in lovely weather. Ms. Kirk thanked the numerous sponsors and volunteers. The Saturday Fresh Market runs every Saturday through September and currently seven vendors are participating. Cityor Smyrna Page 5 Prinfed on &29,2015 City Council Meeting Minutes - Final May 18, 2015 Public Works Director Scott Stokes had the following updates: Concord Road SPLOST project: All paving work on Concord Road is complete. The tum Island and CVS driveway apron at Concord and Atlanta Road should be complete this week. Landscaping work of the median and shoulders continued this week and should continue into next week. The contractor had begun the cleanup of excess dirt, debris and material from the project. Those areas will be landscaped once the cleanup is complete. Georgia Power has about two more weeks of work installing the rest of the lighting fixtures and then energizing them. CW Matthews's traffic signal and traffic device crew worked this week on installing new traffic and road signage for the project. The striping contractor is currently installing lane striping and raised pavement markers. We anticipate starting the final inspection of the project and punch list in two weeks. Cooper Lake Road and ENV Connector intersection improvement SPLOST project: The paving contractor was delayed this week and is now scheduled to pave on Monday weather permitting. This contractor has also been assigned several areas of road restriping. Windy Hill/Atlanta Road SPLOST intersection Improvement Project: The contractor has called in the locates for the utilities this week and installed his work zone signage. Gann Road Storm Sewer: The contractor has mobilized this week and has started removal of retaining walls and fencing within the limits of construction. Utility locates are complete. He should start the isolation of the water main and sewer in the roadway next week in preparation for excavation. Reed Street Storm Sewer: This project and the punch list are now complete. Public Works and Parks crews worked in several parks this week addressing concrete trails and landscaping. Jonquil Park: Our fencing contractor mobilized in this park this week installing black vinyl chain link. Once the chain link is complete the netting contractor will begin replacing all the netting. We will move our fencing contractor to Rose Garden Park and Tolleson Park to begin repairs to the tennis courts. Lake Court Park: Gutter repairs were completed this week and concrete trail was completed. Brinkley Park: Concrete pads were placed for bleacher areas and access sidewalks to playground and bleachers were completed. Gutter cleaning and repairs were made. Electronic door locking and unlocking devices at the restrooms were installed at this park this week. Tolleson Park: Backfilling and landscaping of the completed trail continued this week. Concrete bleacher pad , sidewalk, dumpster pad and curbing was completed this week. Electronic door locking and unlocking devices at the restrooms were installed this week. Riverline Park: Exterior recessed lighting repairs were made and repairs made to the irrigation rain sensor were completed. Chuck Camp Park: Building soffit repairs were completed and bathroom partitions are now complete. Sidewalk repairs were also completed at this park. Burger Park: Drainage work was completed at the rear of the park and fencing installed at the drainage improvement area. Rose Garden Park: Soffit and door replacements were made to the restroom building. The concrete slab was removed and will be replaced under one of the pavilions to correct standing water and drainage issues. Designated smoking area locations were installed at this park this week. Projects out for Design: Hickory Acres Drive Storm culvert Smyrna Powder Springs Road Sanitary outfall Lake Drive at Magnolia Dr. Storm Sewer Replacement Fox Creek Lake Hickory Hill Dr. Sanitary and Storm Sewer Rehabilitation City of Smyrna Page 7 Printed on 5/29/2015 City Council Meeting Minutes • Final May 18, 2016 Lois Street at Lois Point Lake Drive at Brentwood Mr. Hank Cooper will retire with 37 years as a Smyrna Public Works employee. It will be at 12:OOPM Friday, May 22. His staff will be preparing BBC and sending him off style. Councilmember Wilkinson asked about the repaving on South Cobb Drive and Mr. Stokes talked about it being handles by the State DOT with a few areas like the intersection of S. Cobb and Concord being our responsibility. Councilmember Wilkinson called to the podium the Library Director, Mary Moore and while she came forward Councilmember Wilkinson commented on the beautiful weather for the garden tour and thanked the volunteers. Ms. Moore thanked the Mayor and Council for the library's new carpet and reminded everyone that school would be out for the summer Thursday, May 21st. This is the library's busiest time of year. The theme for the summer reading program is Every Hero Has a Story. The Friends of Smyrna will sponsor all snacks and the summer reading contest winning prize, which is a Go Pro Hero camera. There is one cohesive reading program throughout the county and readers can log their minutes online this year. This allows librarians to see which children in specific geographical areas are reading and which kids are not so more focus can be made to those kids. Home schooled children are also included in the summer reading project. 2015 is the 70th anniversary of the end of WWII and on Sunday, June 7th; WWII Veteran Robert Walker will be the guest for first Sunday lecture. He was a combat veteran in WWII and is 95 years of age. Parks and Rec Director Steve Ciaccio spoke about the summer concerts and City's birthday celebration and reminded citizens that tables could be reserved for a fee until May 26th. The reservations would be open to the public after that date. Summer camp would begin June 1, and the cost to residents would be $150. There were lots of activities planned and the Community Center has all the needed information as doe the City website. The Memorial Day event would be held this weekend and for those planning to attend in need of handicapped accessible parking, some would be available in the lot behind City Hall. Councilmember Wilkinson thanked the residents of Brookside Park HOA for the invitation to their annual meeting. Councilmember Lnenicka called on Human Resources Director, Kay Bolick. She read the following list of service milestone employees and retirements: Mark Brugh — Supervisor Fleet Maintenance (35 years) David Loudermilk — Fire Engineer (25 years) Melanie Fouts — City Marshall (15 years) Christina Bailey —Library Department Administrative Assistant (10 years) Ryan Knechtel — Fire Engineer (5 years) All have received their plaques and pins from their respective supervisors. Also, retirees: Dao Huynh (Crew Worker) —15 years Lucinda Millsaps (Park Ranger) —12 years Joe Tyson (Warrant Officer) - 35 years Hank Cooper (Supervisor, Water/Sewer) — 41 yrs/10 mos Councilmember Lnenicka said it has been his pleasure to be present for several group meetings in the last few weeks and mentioned property updates for Belmont and Smyrna Grove. The Memorial Day Celebration Event will be held on Monday, May 25th at 9:30am at the Smyrna Veteran's Memorial. Sgt. Grant McGary will be speaking and served five tours in Iraq and Afghanistan. Col Keith Antonia, inducted in 2009 into the Army Ranger Hall of Fame will also speak. City or Smyrna Page 8 Printed on 8/28/2018 City Council Meeting Minutes • Final May 18, 2015 The 116th Army Band will provide musical entertainment and the 94th Airlift Wing will render honors and there will be static equipment displays around the village green. There will also be a wreath laying ceremony. A BBQ cookout will be held at the American Legion Post 160 at 12:00 noon. He remarked that we should never forget what veterans have done for this country. Councilmember Ron Fennel noted a housekeeping item for Item 6C as he requested recusal for Items 6A, 6B and 6C. He noted the passing of Wilmont Williams, a sad loss for Cobb County. He also thanked the City for supporting those who participated in the Leadership Cobb program. He graduated last Wednesday and was proud to participate. The Town Hall meeting for Bennett Woods has been postponed because the application has been withdrawn for the item in question and there will be some updates coming. Councilmember Susan Wilkinson left the meeting at 8:38PM. Councilmember Fennel would be holding an annexation meeting regarding Pebble Brook. Police Chief David Lee was invited forward to give his departmental report. He noted that Leadership Cobb is a remarkable program. Chief acknowledged Joe Tyson and Lucinda Millsaps retirements. The 21st Century Policing Report has been reviewed and sent to PD personnel for their review and they are taking recommendations and suggestions. There are several committees that will study the recommendations to see if there are areas that can be improved. On May 1 rat he held the annual Optimist Club breakfast / appreciation for law enforcement with the largest crowd in the history of the club. On May 8th there were three new officers who have graduated from North Central Law Enforcement Academy 11 week program. Officers now are better equipped and trained than when he attended the police academy. On May 12th Chief assisted Angie Bolton on putting together a cyber -bullying program that they presented to several middle schools. Deputy Chief Harvey has been selected to go to Israel as the representative for the Georgia Law Enforcement National Exchange Program. He will work with the Israeli National Police going through their five districts, learn how they deal with many aspects that they do such as terrorism, learning a lot of their techniques. Afterwards they will send one of their contingents to the US to learn from us. There have been several promotions including 3 Captains, 5 lieutenants and 1 sergeant. There are still several sergeants positions open currently and they have contracted with the Carl Vinson Institute to put together a program for the sergeants. Thursday the 21 at at 7:OOPM in the Marietta Square is the Public Safety event. All are welcome. Councilmember Fennel called upon Fire Chief Roy Acres who introduced Kathy Renal, spokesperson for the Fire Departments Fire Academy class graduates. She said the class was very informative and they felt like they had learned a great deal about public safety. Chief Acres said it is a 9 week program and Lt. Tommy Bates heads the Academy and he was thanked for the job he has done for the class. There would be one more class in 2015. It has been just as beneficial for the fire department as well as for the citizens. Spoke about the group Carry the Load whose goal is to get people to remember the reason for Memorial Day. They do a 2000 mile walk for 7 consecutive days and for the second year they have chosen Smyrna as a walking point. CarrytheLoad.org has a place where citizens can sign up to walk with the group while they are here in the city. Mayor Bacon asked Finance Director Toni Jo Howard for a report and she stated that the City was in the 2016 budget season, and the first public hearing would be held on June 1st, 2016 for anyone citizen participation. Also City Clerk Terri Graham has a report on Court Services and the Clerk's office: Cases processed: In April 2015 there were 668 citations received and processed for court dates City of Smyrna Page 9 Printed on 5,29/2015 City Council Meeting Minutes - Final May 18, 2015 Docket count: In April 2015 there were 687 cases that ended up on 9 dockets Bond forfeitures: In April 2015 there were 392 cases that paid prior to their court date Failure to Appear: In April 2015 a total of 118 defendants failed to appear for their court date Web payments: In April 2015 a total of 380 defendants paid with our online payment system Court Services processed 22 open records requests Clerk's office has processed 31 open record requests Police Department Open Records 34 We have a terrific agenda management system which enables you to access our agendas, minutes and the video of each of our Mayor and Council meetings. We stream our meetings live on our website www.smyrnacity.com after the meeting they are accessible for viewing at any time. The videos are indexed according to the agenda, so if you have an item you are interested in and you don't want to watch the entire meeting you can go to that agenda item and click on it and watch that portion. The attachments are located on the agenda in a blue hyperlink which will allow citizens to open each attachment and read about each item in depth. You can go straight to our agenda management system at www.smymacity.legistar.com License and Variance Board 2nd and 4th Wednesdays at 10:00 AM if you want to watch these meetings they are also streamed live and then are available whenever you choose to view them. Planning and Zoning Board meetings are in the process of being streamed we are recording these meetings and they will be available as a streamed meeting soon. Under the Your Government tab on our website and the city clerk tab you will find all information related to the city clerk's office and Court Services, including but not limited to, agendas, minutes, Court payment information, election information and live on demand meeting videos. 10. Show Cause Hearings: 11. Citizen Input: There were no Show Cause Hearings. Mr. Alex Backry of 3459 Shawnee Trail spoke about Mayor and Council term limits. Marietta and Kennesaw were leading the way. The citizens were allowed to vote on Sunday liquor sales and they should have the same opportunity regarding term limits. He encouraged people watching at home to email and call their Councilperson. He feels it would be a huge mistake to not allow people to feel as if they are a part of the process. He would like for a Councilmember to at least express their opinions regarding this issue. He stated it was $1000.00 to add this item to the referendum. Mr. Rich Pellegrino commented on behalf of Justice for Nick Now. He stated he was not a resident of Smyrna but his two daughters were. He made comments regarding the Nicholas Thomas officer involved shooting. He also mentioned letters and demands that were sent to the City and he felt they were left without complete answers. He thanked Police Chief David Lee and mentioned a meeting on Tuesday, May 19th with Chief Lee. Ms. Alicia Newton commented on behalf of Justice for Nick Now and said she spoke her lack of understanding as to the serving of a warrant for a Failure to Appear and payment of a traffic ticket as well as a probation violation for failure to complete community service. She said she was encouraged to hear Chief Lee speak about reviewing the report on 21st century policing. She asked for additional transparency and change. City of Smyrna Page 10 Printed on 512912015 City Council Meeting Minutes - Final May 18, 2015 12. Adjournment: Mr, Ben Wlliams spoke on behalf of the Nicolas Justice Coalition. He and other colleagues had been meeting with other police chiefs across the county to be proactive and engage in conversation. Prior to this tragedy most local law enforcement agencies fell separate from the national tragedies. He mentioned having several conversations with Chief Lee and commends the work coming from the Smyrna Police department. The community looks forward to dealing with Smyrna PD. The May 18, 2015 meeting of the Mayor and Council was adjourned by Mayor A. Max Bacon at 9:06PM. City of Smyrna Page 11 Printed on 5/29/2015 MAYOR AND COUNCIL MEETING A. MAX BACON, MAYOR TERI ANULEWICZ, WAgD 3 FENNEL, WARD 7 TERRI GRAHAM, CITY CLERK ANDREA BLUSTEIN, WARD 2 ADE S. 0 0