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February 2/16, 1987 Council Meeting -'" February 2. 1987 City represen led meeting of Mayor and Council was held pursuant to the 2. 1987 at Smyrna City Hall. The meeting was called to k p.m. by presiding officer Mayor A. Max Bacon. All present. Also present was City Attorney Charles E. Camp. John Patterson. City Clerk Melinda Dameron and press. Invocation was given by Bill Askea. followed by the pledge to the flag. Randall Young and Bill Askea from the Smyrna Business Association presented a check for $10.000 from the SBA towards the funding of the lighting of South Cobb Drive. Mayor Bacon said that tomorrow is Fireman's Recognition Day and stated that we have one of the finest fire departments in the State thanks to the great leadership. CITIZENS INPUT: Nothing to report. DEPARTMENT REP the Clean City Co Reports were given from Parks and Recreation. Library and ttee. PUBLIC HEARINGS: (A) Rezoning request - property at Magbee Drive and South Cobb Drive fromR- ~5 to Office/Institutional. John Patterson said that Mr. John Witt had requested this zoning March 17. 1986 and it was approved with the stipulation that if a building permit was not issued within 6 months time the property would revert back to its original zoning. The buildi t was not issued and he is here again tonight seeking approval of zoning. Mr. Gene Hoaster will be the developer of the property. The Planning and Zoning Board recommended approval or the rezoning with several stipulations. There was one person in the audience in opposition who was sworn in with Mr. Witt and Mr. Hoaster. the process or selling his property ror development any. would be relocated to Alexander Street. and South Cobb will be merged to form a lot square feet. Construction will be in two the first building starting immediately. Mr. would be masonry brick Williamsburg style. They ear. The total square footage of both buildings they originally proposed in one building. from buildings will be two-story and joined with a covered the exit onto Magbee would be designed to Magbee and the residential neighborhood. Mr. Witt said he and his business. Four lots on the cbntaini rox construction of said the buildings hope to begin Phase II will contain less than 18.000 to 13,000. Both walkway. The con prevent cars from Mr. Herring not really motion the zon Of rice/Institution closer than 170 requirements be met. had been answered about the development and was no further discussion. Jim Hawkins made a roved rrom R-15 and General Commercial to stipulations that no curb cut on Magbee be the rear property line and that proper bufrer s seconded the motion which carried 7-0. (B) Variance request Quarles Avenue. reduction in side yard setback requirements at 1381 John Patterson Mr. Yagadics came berore council at the last meeting requesting a variance for a carport attached to his home. The variance req 10 feet to 0 feet and there was some concern that the carport onto adjacent property and that a corner of the carport t have actually encroached upon the adjacent property. There was no opposit from the audience. Mr. had met with Mr. Williams and it was decided that was the problem area and they have agreed to move the property line approximately 1 1/2 feet. Gutters will also be installed on the side of the carport to direct the water flow away from the property line and towards the center of their driveway. Mr. Williams did have the survey completed and the carport is very close and the overhang may be over the line. Joel Harrell made a motion the variance at 1381 Quarles Avenue be approved to reduce the side yard setback from 10 feet to 0 reet with the stipulations that February 2, 1987 - continued permit be obtained, tl'tatthe carport structure be that the carporth;3;v~gutters installed with away rrom the adjoining property. Jim Hawkins seconded Following a question rrom Hugh :Ragan, Chuck Camp said council was Mr. Yagadics the right to overhang or do anything else to door neighbor's property; the motion will give him the right to a zero on the structure and the air directly above. Vote on the motion to approve the variance carried 7-0. (c) V;3;riance request at 706 Cherokee Road. - reduction in rront and rear yard setback requirments John Patterson said that Earl Northwest Insurance Agency was asking for two variances; one ror reduction from 50 feet to 35 feet and a rear yard reduction rrom 50 feet ror an addition to the building. The front face or the addition be in line with the front face of the existing building. There was no opposition rrom the audience. Mr. said they were adding about 1,000 additional square feet or office space the side or the buil<'l.ing~ The front setback does not existing requirements due to the widening or Cherokee Road. Mr. Styes said he had talked to the afrected property owner to the rear last week and indicated they would have no objection to the addition. Hugh Ragan the requirement ror a variance on yard. Mr. Camp said since existing building is in nonconrormance our ordinance, the will be required since this is a new and all existing must be complied with in cases such as this. Following discussion, Kathy Brooks made a motion variances be approve<'l.'\1lith the stipulations that 8 p-arking spaces be and that a 6 foot opaque fence be placed along the rear property line. Ragan seconded the motion which carried 7-0. (D) Variance request Spring Road. reduction. in rear yard setback at 1680 John Patterson said that Mr. Shope of Auto Cool. Inc. had requested a variance on rear yard setback requirements rrom 50 feet to 10 feet for an addition to the building. There was no opposition. Mr. Shope said they needed foot building addition to owned interest in the other one-,halfinterest. the rront of the existing a motion the variance be requirements. Jack Shinall and were proposing a 2,000 square in the business. Mr. Shope said he and had a contract to purchase they were to re-face it more . Bob Davis made compliance with all bufrer zone which carried 7-0. (E) Beer and wine package license request - Quicktrip, 3875 South Cobb Drive. John agent and meets said that new The all distance requirements. was no as beer 10cati.on Ms. Taylor said she would 'Working in the store; she will work in the orfice on Roswell Road. Ms. Taylor said she had read the ordinances and knew she would be resposible for the license. Joel Harrell said at the time the property was zoned there were certain stipulations placed on it; this is a very prominent corner and he would be sensitive to the concern of to see that there would be an asset ...Jll,1.gh Ragan said one of the property be developed as a shopping center and asked would be classified. Mr. Camp said that by use, they could part or a shopping center but did not think that one store is not as large as .a store could be classiried as a center. Hugh Ragan told Ms.TaYlorthis was not something she had that there were stipulations placed on the zoning because there concerns about the use of the property because it is very prominent the intended use is not being met. Joel Harrell said at the came to the City about a building permit. there was a shopping go behind their store. made amotion the package license be which carried 7-0. After further discussion granted. Jack Shinall seconded February 2. 1987 - continued (F) Beer and wine package license (management change) - Tenneco. 2610 Cobb Parkway. The applicant for the license was not present and Jim Hawkins made a motion the application be tabled to the next meeting. Hugh Ragan seconded the motion which carried 7-0. (G) Beer and wine package licene (management change) - Tenneco, 1166 Concord Road. nse was not present and Joel Harrell made a motion to the next meeting. Jack Shinall seconded the The ror the tion be motion which carried 7-0. (H) Beer and wine package license (management change) - Tenneco. 902 Cherokee Road. The applicant ror the application be which carried 7-0. the license was not present and Jack Shinall made a motion tabled to the next meeting. Bob Davis seconded the motion FORMAL BUSINESS: (A) Change Ward 3 polling place. John Patterson said that School as the po creating a disrupti newly renovated anne place. Jerry Mills polling place needs 0 polling place as rollows: since the establishment of Hawthorne Elementary for Ward 3. use of those facilities have changed. ing activities. It has been suggested that the ross the street be used as the Ward 3 polling the County is also in total agreement that this moved. Jerry Mills read a Resolution to change the WHEREAS; Several Smyrna POlice St s ago. the City of Smyrna Ward 3 polling place was at the on Bank Street; and WHEREAS; Overcrowded conditions at the Police Station necessitated the move to Hawthorne Elementary School which at that time was the only other public building available within the election district; and WHEREAS; Hawthorne Elementary School now is a school for disturbed children and during the City's 1985 election many complaints were received rrom voters and poll workers about the facilities. lack of adequate parking spaces and the disruptive atmosphere created by the children there; and WHEREAS; The newly renovated city courtroom on Bank Street will provide more parking. better handicapped facilities and an atmosphere more conducive to a smooth and orderly election; now resolved that the City of Smyrna Ward 3 polling place be Hawthorne Elementary School to the City Courtroom located THEREFORE; Be it relocated from the at l30l Bank Street. Jerry Mills made a motion the resolution be adopted. Jack Shinall seconded the motion which carried 7-0. (B) Sewer rate increase. John Patterson said on November 11, 1986. the county commission approved a sewer rate increase to be effective January 1. 1987. There has been considerable discussion among council and the Cobb Municipal Association regarding the rate increase. We have asked for a delay in the increase to allow us time to notify our customers. So rar. no answer has been received from the county and it appears as though they are not going to respond. In order to collect the billing that is necessary to pass this increase on to our customers. the debt resolution requires that the City recover all costs and unfortunately this increase must be passed on. Joel Harrell said this is a situation that we don't have too much control over. The rate that the county is passing on to us is a lesser rate than is charged to other commercial users, but it is still a substantial increase. We also thought there was an agreement between the county and the city to put any increases on a 6 month notice to give us the opportunity to help budget for February 2. 1987 - continued this The City cannot absorb which will amount to appro'Ximate1y $20,000 a month. The present rate is $1.06 per thousand and the proposed increase is $1.65 per thousand. Joel said he thought we should try to meet with the county to see ir we can be allowed to have a 6 month moratorium. Jerry Mills said he was not in support of any increase but also they had to be passed on. Jerry said that Earl Smith had led the to believe that proposed sewer impact fees would substituteror any sewer increase. The impact fee plan has been placed on hold for 90 days and now they are asking for a sewer increase. so it appears they are trying to get both. Jack asked how the was communicated to John Patterson said there was a meeting on October 18th where & Company presented their inter-governmental rate analysis and at time it was still just under discussion. The fee that was to be passed to the county's retail customers was in excess of $2.00 per thousand and the rates for the cities were as they have been. On November 1lth. a letter was mailed to the cities rrom Fred Hawkins.<Engineer in the Water Department explaining that the commission had adopted an increase in their rates. John Patterson said if cost went up. that cost should be shared eqUally by all customers; the cities should not receive a 19% increase and the<county retail customers pay 16.5% increase. Hugh believe billing $20,000 did not do. which January additional can prove not gotten the notice. but agreement and think the county was doing is to give us a 6 month and we have need to address an agreement We did by Mr. Camp not an agreement. months meant a one-time said he would increase be be tabled until and get some which carried bill our customers pursue this that the increase rate. county. It was agreed be passed on to our Mayor Bacon suggested the the increase the that we (A) service. John Patterson said that we one company to hopefully city buildings were upon the reconunertdation contract be awarded to Mr. said the actual our Joel Harrell our pest Bids requesting service with 6 companies Hugh Ragan Company but they did was less than $100 in carried 7-0. (B) Water meters. 30, which carried 7-0. John requested for bids COMMERCIAL BUILDING PERMITS: building permit ror Communications on the property would giVe them time to not be us sued until the building permit be 7-0. of is approved. Hugh February 2. 1987 - continued (B) Commercial Construction rquested a building permit ror new const e corner of Roswell Street and Mathews Street at a total estimated co $920,000. Jerry Mills made a motion the permit be approved. Jim Hawkins seconded the motion which carried 7-0. (c) Tolar Construction requested a building permit for new construction at 6000 Parkway at a total estimated cost of $513.000. Hugh Ragan made a motion permit be approved subject to approval or the site plan by the Soil Conservation Service. Kathy Brooks seconded the motion which carried 7-0. (D) 6000 made the 7-0. Tolar Construction requested a building permit for new construction at Highlands Parkway at a total estimated cost or $1.l70.000. Hugh Ragan a motion the permit be approved subject to approval of the site plan by Soil Conservation Service. Joel Harrell seconded the motion which carried (E) Gene Hoaster requested a building permit ror new construction on South Cobb Drive at Magbee Drive at a total estimated cost of $340.000. Jim Hawkins made a motion the permit be approved subject to approval or the the Building Inspector, Fire Marshal and City Engineer. Jerry Mills seconded the motion which carried 7-0. CONSENT AGENDA: (A) Approval of January minutes (B) Cooling system ror communications rooms (C) Wig-wag light on Concord Road at Deerwood Parkway Jim Hawkins made a motion the rules be suspended to add another item to the consent agenda. Joel Harrell seconded the motion which carried 7-0. Jim Hawkins said a si on came up today that needs to be handled by issuing a business license at South Cobb Drive in a commercially zoned area for a beauty shop. The business license was not granted today because there is no paved parking in front of the location. The owner has given us a letter on file that he will have the paving done within a 6 month period of time. Jim said he would like to approve the business license tonight under those conditions and ir the paving is not done within 6 months, the business license will be terminated. Jim Hawkins made a motion this item be placed on the consent agenda. Jerry Mills seconded the motion which carried 7-0. Hugh Ragan made a motion the consent agenda be approved. Joel Harrell seconded the motion which carried 7-0. COUNCIL INPUT: Jack id that several months ago he had asked for a study on trafric at ier Streets. This weekend a resident was hit at that intersection ill hospitalized. Jack asked John Patterson to review that intersection again for a possible 3-way stop sign and would like to have it on the agenda for a 90 day trial period. Jack Shinall said the Community Development Committee would recommend that the City start a crackdown on all the wrecked cars parked on city streets. The ordinance needs to be strengthened to have these cars removed. Jack Shinall said the residents or Flagler Circle are having a serious drainage problem that has really created hazardous conditions in the area. Jim Hawkins thanked the a Business Association ror their rine efforts in the street lighting pr It is very commendable when people in the community give or their time freely and have this type or community interest. Joel Harrell said John Swirt drainage study and he hoped weather has delayed some of Harrell reported 70% complete. Che most of that work is was trying to get everything finalized on the to have a report back on February 9th. The the field work that must be completed. Joel rehabilitation work which is probably now 60 or E nsion utility work is progressing nicely and Sherwood Road sewer work is also underway. Joel Harrell said the proposed sewer rate increase is a very critical issue to members of council. One or the items discussed during the recent weekend retreat was how to open lines of communication with the county commissioners and try to work with them. reported on the sewer rehabilitation project. Several streets are for resurracing, including Walker Street. Foster Street and Spring Following that. work will begin in the Morris Circle, Balmoral Road area. _hI' February 2. 1987 - continued Mayor Ba.c.on said the Hugs NotP>:"ugs campaign kicked ofr Saturday at Brawners Hospital and they had a good turnout. Mayor Smyrna being Bacon congratulated Mrs. 1987. Bill Atkins ror Mr. Cobb County. Williams on recently being named Mr. Smyrna and C. V. Mrs. ror With no further business. meeting at 9:07 p.m. ************************ February 16. 1987 The scheduled meetingo:fMayor and Council was held at City Hall. The meeting 'Was called to order at 7:30 0' presiding orricer Mayor A. Max Bacon. All council members were ror Bob Davis who was sick. and Jack Shinall who was out of town on 1987 .m. by except business. Invocation was given by Grady Love. ro11owed by the pledge to the rlag. Pastor or Smyrna Presbyterian Church. Mayor Bacon for the recognized Senator job he is doing. Jim Tolleson in the audience and him Jack Collins blocks at the the Smyrna .. Shrine intersections throughout Police Department. their John Reports were presented from Police. Fire..Effiergency Developn).~J,)t departments. with John Patterson giving the Department.. (A) Annexation or .68 acres on Drive a John Patterson annexation of stated that a parcel to and bring business up annexed.. to become a part and made a part of the which carried 5-0. (B). (D) Beer and wine (management changes) Tenneco John Patterson Retail Service Cobb Parkway. tabled at the opposition. Wilson had applied beer and 'Wine Cherokee Road. . Wilson was not were traip.ing supervisor the liCenses Ms. Mayor that item 7 acres on 5(A) on the agenda, the camp Highland Road had been Februarv 16. 1987 - continued BID AWARDS: (A) Purchase of GCIC terminals said the present TC5l00 system in the police department is no longer repaired by the company that sold it to us. It by the City , approximately 8 years and is simply worn out. recommended by the Georgia Crime Information System that we terminals with the MP200 Crimebuster terminals under the State sole source of the equipment is Modemplus in Decatur, GA. Based upon the rec of John Patterson, Jim Hawkins made a motion the MP200 Crimebuster t be purchased under the State contract rrom Modemplus at a total price of $8.670. to be paid from Revenue Sharing funds previously approved. seconded by Joel Harrell. Jerry Mills asked where this equipment would be placed an who would be authorized to use it. John Patterson said one of the terminals would be placed in the dispatch center and the other in the records division ich will be accessible all hours of the day. Only personnel that have ized by the GCIC will be allowed access to the terminals. Vote on the motion carried 5-0. (B) Telephone system John Patterson said that on October 6th. council directed city stafr to solicit bids for telecommunication equipment. The current equipment was installed 8 years ago and is functionally and technically obsolete. Bids were received from many firms and lengthy evaluations were made or the bids. John Patterson ed the bid be awarded to AT&T, a company that has been in business for many years and has several hundred service technicians in the area. Through the installation by AT&T and the 60 month lease basis, the City will actually save money by eliminating some of the old PX and orr-premise extension lines that we are currently paying to Southern Bell. Hugh Ragan said this was evaluation process and of the 6 firms bidding. it was firms in consideration. The system recommended is no but arter 4 months of evaluation by city starf. Hugh said he felt d abide by the recommendation, due to the long- range cost sa features that will improve our productivity and effiCiency. and fact they are a national company and have approximately 300 representatives in the Atlanta area to maintain this equipment. Hugh Ragan made a motion the bid for the telephone equipment be awarded to AT&T for 75 which is approximately $98.355. seconded by Kathy Brooks. Jim Ha d he would vote against the motion because he believed the low bid from Solid States would provide better service than AT&T and just because they were a small company, was not convinced that they could not handle the account. Vote on the motion to approve the bid from AT&T carried 4-1, with Jim Hawkins opposed. (c) Dump trucks John Patterson said the Public Works Department is in need of two dump trucks and bids were recently received from 4 local firms. The bid rrom Fouts Brothers is recommended it is not low bid. Their bid is only 2% higher than the warranty provisions. good service and close proximity give t reasons to award the bid to them. Joel Harrell made a motion the bid be awarded to Fouts Brothers ror a total bid price of $53.584 to be paid from Streets and Utilities Capital. Hugh Ragan seconded the motion which carried 5-0. (D) Protective clothing for Fire Department. John Patterson said that protective clothing for from Harry Harless of gloves at a ne any or the bi Harry Harless f of gloves rrom motion which carried 5-0. bids were received from 5 firms ror replacement the Fire Department and recommended the low bid for coats. pants. boots and hoods with the purchase price from Knoxville Glove which is also lower than Jim Hawkins made a motion the bid be awarded to coats, pants. boots and hoods and the purchase Glove Company at $752.40. Jerry Mills seconded the (E) Radios for Fire Department John Patterson purhase of four said that bids were portable radios for recently received from 5 rirms for the the Fire Department and recommended the February 16. 1987 - continued low bid of $2.019.20 rrom Northside Electronics. Jim Hawkins made a motion the bid be awarded to Northside Electronics. Joel Harrell seconded the motion which carried 5-0. (F) Pool rilters. John said that system and the to ope1;'ate Mer-Made Filters Kathy Brooks made a $3.900 coming rrom Facilities Materials Pool has had many the rilters need replacing ror safely. The company that p1.1Jlplies the . Based upon the recommendation or John motion the pool filters be purchased from M.er- Swim Meet account and the/remainder account. Hugh Ragan seconded the motion which the filters is Patterson. Made from (G) installation and extension. John Patterson said the Parks D~partment would be modifyingth~fences at Brinkley and King Springs Park <and bids were recently secured rrom:3 companies with a low bid or $5,743 rrom Groover Fence Company. Kathy Brooks made a motion the low bid be awarded to Groover Fence Company, seCo1'l4~4 by Joel Harrell. Jerry Mills said it did not appear as though every rence business in Smyrna had been given the opportunity to bid as has been our and would like re-bid this work. Kathy~rooks said she didn't think be for that since regiat1;'ation ror baseball starts and the be completed beroreP1;'a.ctice starts. Kathy said she these that had beel'lsf2\ntbids in the past. John they bid was very competitive and probably the best be to receive. After further discussion. vote on the motion 4-1. Jerry Mills opposed. COMMERCIAL BUILDING PERMITS: (A) Venture Construction service garage on South estimated cost of $310.000. or ~irch Street and and be made a motion motion which carried a building permit next to the Bacon said he ror an automobile Building at a total been contacted by 5-0. (A) (B) (C) Jim Hawkins made a motion the consent agenda be approved. Hugh Ragan seconded the motion which carried 5-0. Joel Harrell said that hoperu1ly at the nextme~ting we would on the drainage study. repolCted on the of Phase II of the sewer thought a request been received rrom or time which would put completion to the number of street.s the paving contractor has been weather clears and in addition to those on the remainder of Spring Street. Walker Court. Mimosa Circle, and there is still some to be laid. Jerry been put in on or Anderson Circle but using it the needs resurracing and the possibility entire street. Jim said Jerry let asked if we under notification to will cover the 14 approved update as to when John Patterson awarded the last year by city would had . This contract Jim on the there are said the consent agenda approved tonight included no pa1;'king signs Drive. These signs will be placed with both sides or the street and department will be asked to patrol the area periodically to be sure no violations. February 16, 1987 - continued H~h this Ragan said a lot of complaints have been received about Lake Drive and is an effort on the city's part to help clean up that area. With no further business. meeting adjourned at 8:40 p.m.