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June 6/20, 1988 Council Meeting ! June 6, 1988 scheduled meeting of Mayor and Council was held pursuant. to the on June 6, 1988 at Smyrna City Hall. The meeting was called to order at o'clock p.m. by presiding officer Mayor A. Max Bacon. All council members present. Also present WaS City Administrator John Patterson, City Attorney E. Camp, City Clerk Melinda Dameron and representatives of the press. Invocation was given Church, followed by the Bud Abbott, flag. pastor of Smyrna First Baptist CITIZENS INPUT: Nothing to report. Mayor Bacon recognized Senator Hugh Ragan, Board Members Bill Raybon and John Davidson. Commissioner Emmett Burton, School Cobb County Dr. Thomas Tocco, Bill Raybon and John Davidson presented the deed a 1 acre tract on the southeast corner of Powder Springs Street and Sanford Place, adjacent to Cobb Park, to the City of Smyrna. Wade Lnenicka an ACC official also manufactured and distributed honoring Joe Forte, a resident of Smyrna who is invented an aero-dynamic whistle which is being wide. PUBLIC HEARINGS: (A) Annexation of 1.68 acres in Land Lot 302 - Benson Poole & Jones Shaw Road John Patterson said that James A. Evans, Jr. has requested the annexation of this pJ::'operty at the northeast right of way of Benson Poole & Jones Shaw. The legal description was read into the minutes of the May 2, 1988 meeting. There was no opposition and Kathy Jordan made a motion the property be annexed to become a part of Ward 6. Jack Shinall seconded the motion which carried 6-0. Bacon said our outside rules. Wade . Vote on the the Marietta Water Authority today had requested that we to include weekends and requested a suspension of a motion the rules be suspended, seconded by Bob motion carried 6-0. motion the City extend the outdoor watering ban to include mldnight Friday through midnight Sunday and continue the from 4:00 p.m. to 9:00 p.m. Monday through Friday. in effect through June 30th and the conditions will be Kathy Jordan seconded the motion which carried 6-0. ban weekend ban reassessed at also be at City this compleints they that Commissioner Emmett Burton or one of his staff first Wednesday of every month from 2:00 to 5:00 meet with residents in the Smyrna area about any have. Bacon p.ll!. , problems or (B) Annexation of 0.2587 acres in Land Lot 412 - Lake Drive John said is being exit onto 1988 minutes. There was be approved to become carried 6-0. Dobbs has requested the annexation of this small 's for additional parking and to provide an . The legal description was read into the May 2, no opposition and Jim Hawkins made a motion the annexation a part of Ward 4. Bob Betenbaugh seconded the motion which (C) Variance Spring Street. request reduce front yard setback, Bethel Baptist Church, 2581 Patterson Bethel Baptist Church is requesting that the front yard be reduced form 75 feet to 14 feet for an addition to the front entrance the sanctuary and an addition between the sanctuary and educational building which will be about 39 feet from the front property line. In addition, they are requesting a reduction in parking requirements from the 125 required to 50 through a cross parking agreement with The Crossings Shopping Center. There was no opposition from the audience. Don Dorsey with Chegwidden, , Holmes Architects represented the applications and said there would be two to the church within the setback but neither of the addltions would be any closer to the right of way than the existing building. There are 50 to 75 parking spaces on the property now and the auditorium will accommodate 500 people The church has an agreement with owners of The Crossings Shopping Center to allow them to use their parking facilities on Sundays and evenings, which will be more than adequate. Mr. Dorsey said a variance was granted in August 1987 for a similar addition but the project was shelved due to cost. His firm has recently been co=nissioned to design an addition within their budget and because of the length of time involved since the last variance was approved, thought i.t would be appropriate to come before council again tonight for approval. Following requested. discussion, Bob Davis made a motion the variances Jack Shinall seconded the motion which carried 6-0. be granted as FORMAL BUSINESS: (A) Tourist services zoning ordinance. John Patterson said the zoning ordinance needs to be amended to add the tourist services category to better control construction of motels/hotels and also remove those categories from O&I and GC categories. Bob Davis made a motion the ordinance be amended by adding a new section 715 to read as follows: The intent of this section in establishing the TS district, is to provide areas within the City which provides facilities used primarily by tourists. It is the intent of this section in establishing the TS district, to preserve existing tourist services areas and encourage the continued concentration of tourist services so as to promote the orderly development and economic stability of such areas. Such uses normally require a location that is readily accessible to the interstate highway system. Within any TS district, the following uses shall be permitted: (7.15.1 Motels and hotels: (7.15.2) Extended Stay motels and hotels provided that: a. A 75 foot buffer shall be provided where it abuts single family residential and a six-foot fence, or wall, placed on the property line. b. Required area, yards and height requirements shall be the same as those specified for RM-12. c. Distance between building structures: Building structures which are front face to front face or back face to back face or front face to back face shall be not less than sixty (60) feet apart. Building structures which are side face to side face shall be not less than thirty (30) feet apart. Building structures which are side face to front face or back face shall be not less than forty (40) feet apart. d. Arrangement of buildings: No building structure shall be situated so as to face the rear of ano.ther building structure within the development or on adjoining properties, l1nless differences in terrain and elevation would provide effective visual separation or unl.ess the units are more than sixty (60 feet apart. e. Structure length: Building structure shall not exceed two hundred fifty (250) feet in length. f. Recreation area: One (1) acre of land shall be set aside as open space and be developed for recreational purposes for each fifty (50) building units planned for the development in accordance with the assumed needs of the occupants (or a proportionate percentage for less than fifty (50) building units). The minimum size of a single recreational area shall be ten thousand (10,000) square feet. (7.15.3) Churches and other places of worship and accessory facilities. (7.15.4) Public buildings and uses other than those already permitted, pro- vided that there is no outdoor storage of equipment and materials. (7.15.5) Retail sales and services accessory to the operation of a motel or hotel, conducted wholly within the building housing the use to which such activities are accessory, prov.ided that the floor space used for such secondary uses shall be l.i.mi.ted to twenty-five (25) square feet per room provided that: a. Every public entrance to such a use shall be from a lobby, hallway or other interior portion of the primary use structure. b. No show window, advertising or display shall be visible from the exterior of the primary use structure. c. No merchandise shall be stored or displayed outside of the primary use structure. of (a) and (b) above shall not apply to cafeterias secondary to a hotel or motel; these secondary uses may be located in a structure other than the primary use structure. The following accessory uses are permitted: 1. Barber snops, beauty shops, laundry and dry cleaning pickup and distributi_on stations and other similar personal service establishments. 2 . Book stores. 3. Drug stores and apothecary shops. 4. 5. Convenience food stores. 6. Gift. shops. 7. Cafe-terias and restaurants. 8. Lounge Gind/or package store for the consumption and/or sales of alcoholic beverages. 9. Private clubs. 10. Newsstands. (7.15.6) Schools: public elementary, middle and high schools and private and parochial elementary and high schools having curriculums approximately the same as orciinarily given in public schools, special schools for exceptional Children, with or without students in residence, either public or private. (7.15 . 7 ) Automobile service stations, provided that no major auto repair shall be permitted and gasoline or other service facilities are located not less than fifteen (15) feet from any property line. that a new sub-paragraph be added to Section 402 to read as follows: Stay Motel and Hotel: One (1) or more buildings in which lodging or are provided for tenants, wherein the term of stay is designed for more one nights lodging. units consist of one or more rooms plus a bath, separate common to apartments. Any atypical motel or hotel unit used as an Included, but not by way of limitation, in distinguishing extended stay facilities from apartments or hotels or motels are: a. Weekly rates, as opposed to nightly charge with 24 hour out periods. b. daily mail service is provided. c. Whether linens, towels, and the like usually found in motel are furnished. d. and any which tend to demonstrate that the business depends upon extended tenant occupancy, excluding property zoned for apartments. 713.3 and include be deleted in their entirety and same minimum requirements as General Jim Hawkins seconded the motion to approve the amendments which carried 6-0. Amendments to fire code. tonight was achieved through a joint effort with industry government. Input was received from every sector months to complete. The new ordinance adopts the National standards; deals with the naming of streets, apartment which gives the City full authority to select name lock box systems on all new commercial buildings to a key to enter buildings without destroying ability to either place one large fire extinguisher every to put a fire extinguisher in every apartment; and last, will require all new multi-family dwellings to have sprinkler systems. Jack said we will be the only governmental body in Cobb County to have this ordinance and will be one of only 5% of the governments across the Nation that will requlre sprinkling of multi-family dwellings. Jack Shinall read a letter from the cobb Developers Association commending our government and Jack also commended Captain Jim Ruffner and Chief Larry Williams for the good job they did in preparing this ordinance. ,Tack Shinall Chapter 10, new Chapter seconded the made a motion the ordinance be amended by deleting the existing Fire Protection and Prevention in its entirety and replacing with the 10 to become effective at 12:00 midnight, June 6, 1988. Wade Lnenicka motion which carried 6-0. (C) Closing of un-named street parallel to Atlanta Road at Jane Lyle Road. John Patterson said Post Properties has requested this street be closed and abandoned and conveyed to them, to facilitate their new Post Vinings development. The street previously only served the 5 homes fronting it which have now been torn down for the new apartment construction. Wade Lnenicka said the road serves no practical purpose and is now part of the Post Vinings development. Past has reached an agreement with the state Department of Transportation concerning access to the property from Atlanta Road. Wade Lnenicka made a motion the roadway, approximately 577 feet in length beginning at Jane Lyle Road and running parallel to Atlanta Road in a northwesterly direction be closed and abandoned, and conveyed to Post Properties. Jack Shinall seconded the motion which carried 6-0. (D) Set date for Ward 3 election - appointment of Election Superintendent. Jim Hawkins made a motion the special Ward 3 election to fill_ the unexpired 4-year term of Jerry Mills be held July 12, 1988, with qualifying June 22-24 from 8:00 a.m. to 5:00 p.m., with the run-off election if needed to be held July 26, 1988. Kathy Jordan seconded the motion which was withdrawn after discussion. Jim Hawkins then amended his motion to include that Linda Smith be appointed Election Superintendent. Kathy Jordan seconded the amendment. Vote on the amendment and main motion carried 6-0. Last day to register is June 14th. Validation of signatures to annex 5.65 acres in Land Lot 677. John Patterson said that R. L. Potts, et al have requested annexation of this 5.65 acre tract in Land Lot 677, an the east side of South Cobb Drive just south of Camp Highland Road. The legal description was read by Attorney Charles E. Camp: We the undersigned, who constitute sixty percent (60%) of the electors resident and sixty percent (60%) of the owners of the land area by acreage, as described below, which .is unincorporated and contiguous to the City of Smyrna, hereby apply to have said area annexed into the City of Smyrna under the provisions of laws of the State of Georgia, said property being annexed being described as fallows: Beginning at an iran pin set on the eastern right of way of South Cobb Drive, 386 feet south of the centerline of Camp Highland Road where it intersects with South Cobb Drive; thence north 05 degrees 28 minutes 20 seconds east a distance of 85.00 feet to an iron pin; thence south 82 degrees 01 minutes 27 seconds east a distance of 80.47 feet to an iron pin; thence south 81 degrees 57 minutes 00 seconds east a distance of 128.24 feet; thence south 84 degrees 05 minutes 46 seconds east a distance of 210.00 feet; thence north 06 degrees 41 minutes 07 seconds east a distance of 253.68 feet to an iron pin on the south right of way of Main Street (having a 30 foot right of way); running thence south 82 degrees 11 minutes 52 seconds east along said right of way a distance of 105.48 feet to an iron pin; thence leaving the right of way of Main Street and running south 06 degrees 20 minutes 31 seconds west a distance of 201.92 feet to an iron pin; thence south 06 degrees 59 minutes 57 seconds west a distance of 187.42 feet to an iron pin; thence south 05 degrees 29 minutes 37 seconds west a distance of 112.28 feet; thence south 82 degrees 56 minutes 55 seconds east a distance of 113.62 feet to an iron pin found on the westerly right of way line of Lois Street; thence along said right of way line south 06 degrees 41 minutes 26 seconds east a distance of 136.91 feet; thence continuing along the right of way of Lois Street south 06 degrees 44 minutes 51 seconds west a distance of 311.56 feet to an iron pin found on the eastern right of way line of South Cobb Drive (being a 200 foot right of way); thence running in a northwesterly direction along the eastern right of way of South Cobb Drive the following course and distances: north 38 degrees 1.7 minutes 25 seconds west a distance of 469.76 feet; north 39 degrees 44 minutes 13 seconds west a distance of 111.89 feet; north 40 degrees 44 minutes 04 seconds west a distance of 305.56 feet to an iron pin set on the eastern right of way of South Cobb Drive and point of beginning. WHEREFORE, THE UNDERSIGNED HEREBY APPLY FOR SUCH ANNEXATION. Witness the hands and seals of 60% of the record title holders of the land described above: s/HARRY P. JILES, S. H. HUDSON, R. L. POTTS Bob Betenbaugh set for July 5, made 1988. a motion the signatures be validated and the public hearing Jim Hawkins seconded the motion which carried 6-0. BID AWARDS: (A) Public Works facility. John Patterson responding The reject any or all main structure, 6 being such After evqluating perform that work were recently sent to 25 firms, with 6 in a manner that would all.ow us to accept or listed, with item #1 being construction of the shed and heavy equipment shed and items #2 through , vehicle lifts and other equipment for the shop. been decided to eliminate items 2 through 6 and personnel or on a separate contract basis. Wade Lnenicka said after evaluation of the bids it was decided to eliminate items 2 through amount to a considerable savings by performing the work in-house of separate bids for each item. The apparent low bidder on item #1 was West Enterprises at $417,310 with the second low bids being Williams Construction at $419,628. After the detailed comparison it turns out there was a difference between those two bids which involved the heating and resulted in a deduction of $6,050 from the original bid, making his net come to $413,578. Mr. West did not bid the heating system that was specified when offered a chance to amend his bid, chose to hold his original bid price $417,310. Lnenicka made at the total best local the bid be awarded to Williams Construction for item of $413,578, being the low bid and also the bidder with and record of good performance, with the committee to to council at the June 20th meeting concerning the award Hawkins seconded the motion which carried 6-0. 2 through 6 Exxon corner Wade Lnenicka made which carried 6-0. a building permit and Atlanta Road at a motion the permit be for new construction at the the total estimated cost of approved. Bob Davis seconded Filson & retail/warehouse ,000. Kathy motion which Wareham building Jordan made a carried 6-0. a building permit for new construction of a 2301 Benson Poole Road at a total estimated cost of motion the permit be approved. Jack Shinall seconded CONSENT AGENDA: Approval of May minutes Set date for City auction (June 18) (C) Approval to surplus equipment Lnenicka made a motion the consent agenda be approved. Jim Hawkins seconded the motion which carried 6-0. said he was still working on the situation with the met with railroad officials and have seen some days; hopefully this problem has been resolved. Wade Lnenicka said the watering ban is important and the metro area needs to be uniform in their policy. Also, he was very proud to be a part of the movement for .the new public works facility. Jim Hawkins reminded council that this would be a very active week at City Hall; starting tomorrow hearings will be held in the evenings with the department heads and council members. Jack new they Shinall said the City took a giant step forward tonight with passage of the fire codes. The police station is still under renovation and Mr. Shinall said are pricing furniture now. Jack Shinall also thanked Bit Rhodes for his assistance in obtaining the surplus property from the Board of Education tonight. Tocco and the Board of Kathy Jordan also expressed her appreciation to Dr. Education for the donation of the property tonight. Bob Betenbaugh reported on Parks activities. with no further business, meeting adjourned at 8:50 p.m. June 20, 1988 The regular scheduled meeting of Mayor and Counc.il was held June 20, 1988 at Smyrna City Hall. The meeting was called to order at 7:30 o'clock p.m. by presiding officer Mayor A. Max Bacon. All council members were present. Also present was city Attorney Charles E. Camp, City Administrator John Patterson, City Clerk Melinda Dameron and representatives of the press. Invocation was given by Reverend J. W. Frady, pastor of Calvary Baptist Church. Captain Bill Hayes of the Smyrna Police Department, Shawn and Sue Brissey all spoke in favor of the proposed salary adjustments for city employees being considered with the budget tonight, especially in the Police and Fire departments to bring those starting salaries more in line with other departments in the area. Mayor Bacon recognized Joe Thompson, candidate for the State Senate and potential Ward 3 candidates James Williams and Bill Scoggins. PUBLIC HEARINGS: (A) Request for package beer and wine license Spring Road. Circle K Convenience Store, 1828 ,John Patterson said that Mr. Lloyd Hall as attorney for Circle K has submitted an application as the appointed agent for two stores in Smyrna. Mr. Butchko will be the manager for the Spring Road location. The police investigation was favorable and there was no opposition. Mr. Hall GMA and There was not clear, County he maintaining not.ices of responsible responsible said he was a former county attorney with Rockdale County and was with had helped draft several alcoholic beverage ordinances across the State. some confusion about who would be the agent because the application was but Mr. Hall said it was his understanding that as a resident of Cobb would be the agent and the one to be basically responsible for the license, with the managers at each location to forward him any violations. Attorney Camp reminded Mr. Hall that he was also the person for ensuring that all employees were fully trained and would be for any violations that may occur. After discussion, Bob Davis made a motion the license be approved. Jim Hawkins seconded the motion which carried 5-1, with Wade Lnenicka opposed. (B) Request for package beer and wine license - Circle K Convenience Store, 2539 old Concord Road. John Patteson location and approved. Bob opposed. said being Davis Mr. Lloyd Hall no opposition, seconded the had Jack motion also applied for the license at this Shinall made a motion the license be which carried 5-1, with Wade Lnenicka Approval of 1988-89 budget. Hawkins said John Patterson and his staff had done an excellent job in preparing the 1988-89 budget totaling $17,187,695. There is a 16 1/2% increase in revenues with the majority of that being attributed to new growth through annexations and redevelopment. Property taxes will account for 24.9%; franchise taxes 17.4%; water and sewer revenues 17.5% and 13.2% from service charges. Of the expenditures, the total government budget is $1.9 million; Public Safety totals $6.3 million, Services $1.4 million and Public Works totals $6.7 million. The budget also salary increases for employees totaling $492,000 which is included in package which will be approved with the budget, with some minor changes. also included $92,000 for additional increases to some positions in Fire to correct the inequities caused from compression but this matter be tabled for the time being until each job can be more carefully reviewed by council. The budget also contains funds for many capital projects including computerization in the Police Department and Library, a completion of the new public works facility, new fire station and many others. Jim Hawkins made a motion the 1988-89 budget totaling $17,187,695 be approved as submitted with the ad valorem millage rate to remain at 10.6, seconded by Kathy Jordan. After discussion, the motion and second were withdrawn to allow discussion from the floor. Mayor Bacon said this council is dedicated to the employees as well as the taxpayers and they do not want Smyrna to be a training ground for other municipalities. Mayor Bacon said he supported the increases in salaries for all employees and the compression issue, with some minor adjustments. Also, we need to review our salaries on an annual basis to maintain a competitive pay scale. Detective Tony the senior needs to Maloney said he was concerned with employees were overlooked during be addressed as soon as possible. the compression issue since many previous salary studies and this Lnenicka said he thought everyone was committed to doing what is fair and for the employees but they also want to feel comfortable acting on that They have studied it at great extent and while they want to do what is right, they want the employees also to do what is fair and right for the Betenbaugh said what they were trying to accomplish as much as anything else a repe~t of this same problem. In 1985 there were 12 to 15 vacancies in the Department and in order to attract candidates, the City increased the pay. By doing that, the starting pay for the new people put them on the same salary level immediately with some officers with several years service. Shinall said he that there was $492,000.. in salary increases in this there is over you include the classification and compensation study totaling $470,000; compression; $40,000 department head increases; $150,000 merit increases, $55,000 in FICA and $25,000 to $50,000 in unemployment, life insurance, workmens compensation and pension because those go up. That totals approximately $883,000. The salary increases, including merit increases range from 10% to 25% with the 25% raises going to areas other than areas that should be the larger not in Fire and Police. Mr. Shinall sai.d he had sworn a duty to the of this city as well as the employees to see that they are compensated lower increase is what is right, considering that the average increase businesses has been about 6% this year. Salaries could be adjusted with a 5% cost of living and 5% merit which would bring the Fire and Police departments in the top 1/3 of the ranges in an article he had recently seen. This would also allow either a tax rollback or allow extra funds to complete council has agreed to move forward with, without a tax increase. Mr. said in his heart, he could not sit back and go along with the increases proposed tonight. Jordan stated that in the salary study, there were only 9 employees that receive more than a 10% increase. Jim Hawkins ranges for compared starting Clayton also stated that this increase will not put us at the top of the the area; it will place us somewhere in the middle. Salaries were Cobb County, Forest Park, East Point, Marietta and others. The for Police and Fire now is $16,195 which is only higher than The new rate will be $17,876. Gary Marcus we do not salaries. said need, the City could reduce its entire budget by eliminating projects such as the proposed civic center and still maintain competitive Following lengthy discussion, Jim Hawkins made a motion the budget be accepted as submitted with the mill.age rate to remain at 10.6. Kathy Jordan seconded the motion which carried 5-1, with Jack Shinall opposed. (A) FY1988 budget adjustment. John Patterson said there are three adjustments that need to be made to the FY88 budget before the audit begins. The first is to raise the increase in revenues and offsetting expenditures caused from the tipping fee increase, the second is to record expenditures for improvements made to Jonquil Pool and the police station and fourth is to transfer funds from the General Fund to Capital Projects Fund to build the fourth fire station and public works camp. Jim Hawkins made a motion the budget adjustments as presented be approved. Jack Shinall seconded the motion which carried 6-0. (B) Clarification of purchasing policy. John Patterson that since the purchasing policy had been adopted there was some questi.on regarding the definition of "Mayor and Council. approval." This could mean a sign off sheet or approval by Mayor and Council duly assembled but needs to be clarified. Jim Hawkins said this means the expenditure of unfunded or unbudgeted items and many times a situation arises that must be handled quickly. We have had a provision that an expenditure of unfunded money under $5,000 can be approved with a sign-off sheet with anything over $5,000 to be voted on in public meet.ings. The clarification of the policy is to require that any expenditure of any unfunded money under $5,000 be approved in writing with each council member to sign off on it. If the unfunded amount is over $5,000 it must be approved in a public meet.ing. Jim Hawkins made a motion the clarification of the purchasing policy be approved. Wade Lnenicka seconded the motion which carried 6-0. (C) Approval of travel policy. Jim Hawkins Inade a motion the travel policy be tabled to the second meeting in July. Kathy Jordan seconded the motion which carried 6-0. (D) Approval of fines for violations of water ban. John Patterson said with enforce the water ban in following new ordinance, .the drought we must full as it exists. be approved: develop procedures to properly Wade Lnenicka made a motion the Whereas, the metropolitan Atlanta, population, density, and manufacturing to develop and maintain sufficient water Georgia area is rapidly increasing in to the extent that it has become difficult resources in times of drought; and Whereas, outdoor during times of public; now watering drought and sprinkling and watering of grass, trees and shrubs severely threaten other uses which are essential to the Therefore, be it resolved: A. During any period of drought or when the water supply of the City of Smyrna through its agreements with the Cobb-Marietta Water Authority or any other provider of the City of Smyrna's water supply which, in the opinion of the Mayor and Council, becomes threat.ened Mayor and Council is hereby authorized at any regular council meeting to declare an emergency status for water usage in the City of Smyrna. B. During any period wherein Mayor and Council have declared an emergency status for water usage, the water committee upon recommendation by the Mayor shall from time to time set the hours and times and terms of outdoor water usage including sprinkling and watering of grass, trees and shrubs within the area served by the City of Smyrna, which shall be published by posting notice thereof at City Hall, Bank Street, Smyrna, Georgia and shall become effective immediately upon such posting. other notice of permitted usage may be given through newspaper articles or advertisements. thereof City of C. After establishment of emergency water restrictions as provided, any person, firm or corporation may be fined for violation up to the maximum amount of fines allowed in the Recorder's Court for the Smyrna. Wade Lnenicka made the motion the the Water Ban Amendment Code be adopted. Bob Davis seconded the motion which carried 6-0. BID AWARDS (A) New Public Works Facility Wade Lnenicka stated this Bids were received for the public works facility and Their recommendation is to Watkins is not their bid and bid from Smith and review. Wade Company for $92,979. is a continuation of our discuss_ion of two weeks ago. pumps for the gasoline distribution system for the new they have been reviewed by the committee and staff. award the bid to Watkins Service Company for $92,979. in this case but they were much more comfortable with did not change their original bi_d price. The low Company was revised a couple of times during discussion made a motion the bid be awarded to Watkins Service seconded the motion which carried 6-0. John Patterson have decided in building and are of $5,000. This is approval of necessary fire sprinkler system would be done in-house. We with the City code, that we would sprinkle this that with in-house personnel at an approximate cost an item of information but we would like to have the to make this installation. Wade Lnenicka for our own CQmpleted in-house the bid price. stated we need to set an example for setting up a sprinkling system and made a motion the installation of this system be approximate cost of $5,000, a savings of about $7,000 seconded the motion which carried 6-0. Patterson stated exist at the see if it is necessary. exhaust system would be held off on to see what , once completed. During the winter time we Patterson stated we have received two bids and would suggested the bid awarded to Alliance Business Systems, the low bidder at $8,500. Lnenicka stated covered the equipment submitted both met ,683.36; are that Lnenicka Bob Davis two bids for the telephone system. Both bids had required and requested. Plans and specs requirements. AT&T supplied the City with a bid of Systems supplied us with a bid of $8,500 even. Both , both have done work for the City in the past. The are, if not identical, very similar and equivalent. the bid be awarded to Alliance Business Systems for motion which carried 6-0. John Patterson recommend that low bidder. we award received two bids which were about $500 apart. We the bid to Able Asphalt Paving for $44,780.60, the received were per our plans and specifications. The by only a small amount. Able Asphalt Paving was the for J. T. R. Enterprises, by definition, was the high bid 310.75. not a lot of difference in the bids in this case. Wade made a motion the low bid of $44,780.60 be awarded to Able Asphalt Jim Hawkins seconded the motion which carried 6-0. stated restaurant be others that approve one item for consideration this evening. on new Windy Hill Road. We suggest this ect to the approval of the City Engineer, Fire the plans. Jack Shinall made the motion that this building permit be approved, subject to approval of all engineering plans by our community development department, subject to all Fire Marshal approval, and all drainage and required drainage approval. Kathy Jordan seconded the motion which carried 6-0. (A) No parking sign on Knoll Road from Turpin Road to dead end on south side. (B) Request bids for new copier for Parks and Recreation Department. (C) Request bids for air compressor for Fire Department. Kathy Jordan made a motion that items (B) and (C) only be approved. Wade Lnenicka seconded the motion which carried 6-0. Jack Shinall asked if the salary study was public information and open to the public. Jim Hawkins said he thought any public employee's salary was open to the public. Attorney Camp said that salary ranges are public information but he was not certain about specific salaries of individuals. John Patterson said the salary range sheet would be an attachment to the budget which is a public document and also suggested the classification and compensation plan not be made public. Jack Shinall agreed that the individual salaries should not be made public. Bob Betenbaugh announced that swimming and soccer registration is on going at the Parks and Recreation office. Also, the annual 4th of July celebration will be held on Monday, July 4, at King Springs Park beginning at 8:30 p.m. with free ice cream and entertainment, followed by fireworks. We would like to see a big turn out for that. Bob Davis expressed his thanks to John Patterson, his staff, all department heads and their staff on doi.ng a great job on the budget and said he supports it 100%. Bob Davis asked when Carolyn Drive would be paved. John Patterson said the contractor is currently in the City and he has told us he will have it done by the end of June. Wade Lnenicka and feels the parking in that continue to work mentioned solution area in with us the railroad cars parking behind the homes on Anne Road is working well s.ince there have noticed fewer trains the last few weeks. Wade said he hoped the railroad would on a long term basis. Wade Lnenicka said he has received a lot of calls about the turn lanes on Spring Road at the new Campbell Road intersection. Turn lanes will be installed when the road construction is complete. Finally, Wade working with city and I Smyrna is a to the coming said he would like to recognize our good staff and the employees us. Our Department Heads and I feel. they are equal to any in any hope we can keep them to get full utilization of their specialities. nice place to live and we take our jobs seriously and I look forward year, and the balance of our terms with great enthusiasm. Jim Hawkins asked the City Administrator about the unpaved streets in Ward 4 due to the sewer rehabilitation program. John Patterson stated a letter had been issued to Baldwin Asphalt Resurfacing Company, the paving company, to go ahead and get those done and he anticipated completion by the end of June. Jim Hawkins also mentioned that we tabled the travel policy, which has been much discussed. There is sti.ll some discussion to be done on the policy, but we are planning to attend the State Convention in Savannah. It is for elected municipal people of Georgia. The rules we will be abiding by, until we adopt a travel policy, allow each council member to be paid a rate of $.22 per mile for use of their personal car, will be allowed to spend $50 per day on meals only, and within two weeks of returning from the trip, expenses will have to be submitted to the Finance Committee for final approval. Any unused money will be turned in. Bob Betenbaugh asked one final question about the paving. He wondered if we had had any dealings with companies that were habitually giving us erroneous dates for the work to be done. John Patterson responded that there had been some instances and we debated whether it would be in the best interest of the City to cancel the contract, bid out another, and award the contract to someone else. We decided we would be satisfied if this company will fulfill their contract:. Bob Betenbaugh suggested we monitor their work until completion. Bacon Delicatessen. in a recognized as said he would like to recognize Bobby Martin of Howard's Howard's Delicatessen was voted the best delicatessen in Cobb recent article in The Best of Cobb Magazine. Papa's Restaurant was one of the best restaurants in town. Mayor Bacon said he would like to recognize Emory McHugh and Jane Sargent for their fine work in preparing the budget. Also, thanks to Jim Hawkins, Chairman of the Finance and Administration Committee for his fine work with the budget. With no further business, meeting adjourned at 9:07 p.m.