01-07-2013 January 7, 2013 Mayor and Council Meeting Minutes sum
City of Smyrna
2800 King Street
Smyrna, GA 30080
www.smyrnacity.com
Meeting Minutes - Action Minutes
N,.. Monday, January 7, 2013
7:30 PM
Council Chambers
City Council
IOW
City Council Meeting Minutes-Action January 7,2013
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Call to Order
Mayor Bacon called the meeeting to order at 7:30
Present: 7- Mayor Max Bacon, Councilmember Melleny Pritchett, Councilmember Teri
Anulewicz, Councilmember Charles Welch, Councilmember Susan
Wilkinson, Councilmember Wade Lnenicka and Councilmember Ron
Fennel
Absent: 1 - Councilmember Andrea Blustein
Also Present: 6- Jennifer Bennett, Susan Hiott, Samantha Kasraie, Christy Ullman, Tammi
Saddler Jones and Jessica Melton
1. Invocation & Pledge:
Pastor Shell Osbon of the Life Church Smyrna Assembly of God delivered the
invocation and led the pledge to the flag.
2. Agenda Changes:
The Mayor stated that item 8(D)would be removed and called for a motion to
approve the addition of item 8(F),appointment of an Interim City Clerk,to the
Consent Agenda.
MOTION:Councilman Fennel moved to suspend the rules to add an item to N.+
the Consent Agenda.Motion was seconded by Councilwoman Anulewicz and
passed 6-0.
A motion was made to add item 8(F)to the Consent Agenda to approve the
appointment of an Interim City Clerk.Motion was seconded by Councilwoman
Pritchett and passed 6-0.
3. Mayor's Report:
The Mayor called on Senator Doug Stoner,who declared his continuing
commitment to the City of Smyrna despite his unsuccessful re-election
campaign. He noted the numerous Boards and committees with which he was
active and expressed his appreciation for the strong support he had received
from those in Smyrna.Councilman Lnenicka thanked Senator Stoner for his
service and wished him well.Councilman Fennel acknowledged Senator
Stoner's work and stated his support for his continuation on the DDA.
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Smyrna Education Foundation Report
Sponsors: Bacon
Mayor Bacon recognized Smyrna Education Foudation members Donette
Konneker and Chad Koenig,who presented a report on the Foundation.Ms.
Konneker thanked the Councilmembers for their support and assistance in
establishing the Smyrna Education Task Force and Foundation.She noted that
there were nine volunteer board members that attended monthly meetings,
toured schools and hosted an annual principal get together.She expressed her
gratitude to JRM for their donations and assistance with the Foundation's
fundraising activity at the Taste of Smyrna.Mr.Koenig elaborated on funding
revenue and the supplies the Foundation had been able to provide to schools.
He recognized the efforts of Angie Bolton of IBM and the scholarships offered
through that company.He shared that Board members had personally made
donations as well as the involvement of sponsors Georgia Power,Atkins Park
and the Smyrna Food Truck event.Mr.Koenig stated that the funds raised had
gone back to the schools in the form of outdoor classrooms,teacher and
student incentives and software.The Mayor commented on the great
sponsorhip.Councilwoman Anulewicz shared that the Foundation had its roots
in the Smyrna Education Committee,an amalgam of citizens meeting to
discuss ways in which the City could support local schools,and thanked the
Foundation Members for their efforts and involvment.
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4. Land Issues/Zonings/Annexations:
Mayor Bacon stated that there were none.
5. Privilege Licenses:
Mayor Bacon stated that there were none.
6. Formal business:
(A) Approval of Ward 2 Appointee to Parks and Recreation Commission
Sponsors: Blustein
A motion was made by Councilmember Pritchett to approve the appointment of
John Cole as Ward 2 Representative,to fulfill a term to expire 12/31/2013.The
motion was seconded by Councilmember Fennel and carried unanimously.
7. Commercial Building Permits:
Mayor Bacon stated that there were none.
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8. Consent Agenda:
Mayor Bacon called on Mr.Taylor to read aloud the Consent agenda and noted
that item 8(B)would be voted on separately and item 8(D)would be removed.
Mr.Taylor read the consent agenda, removing item D and adding item F,
appointment of an Interim City Clerk.The Mayor called for a motion to approve
items 8(A),8(C),8(E)and 8(F).
A motion was made by Councilmember Pritchett,seconded by Councilmember
Welch,that this be adopted.The motion carried by the following vote:
(A) Approval of December 17, 2012 Mayor and Council meeting minutes
A motion was made that this Authorization be approved.The motion carried by
the following vote:
Aye: 6- Councilmember Pritchett, CouncilmemberAnulewicz, Councilmember
Welch,Councilmember Wilkinson, Councilmember Lnenicka and
Councilmember Fennel
(B) Approval of Change Order to Baldwin Paving, Inc. in the amount of
$152,749.74 for Belmont Hill Connector landscaping and irrigation
work and Mayor to sign and execute document
A motion was made by Councilwoman Pritchett that this Authorization be
approved.The motion was seconded by Councilmember Welch.Councilman
Lnenicka stated that he would not support the motion.He cited no objection to
the change order but expressed discomfort at inadequate time to review the
documents prior to the vote.He stated his preference for having the project
put out for bid by the City,with the opportunity for local businesses to
respond,instead of being produced by a private company.Councilwoman
Pritchett stated her support, pointing out that$200,000 had been allocated for
this project and that the bid awarded was under budget.Councilman Fennel
shared the observation the result was a savings of SPLOST dollars and
commented that the bid process could have been conducted differently.He
shared the need to take into consideration other portions of the project that
were underway and the window of opportunity for the project to be completed.
He urged that the project manager be more diligent in the future.Mayor Bacon
offered that this portion of the bid was not originally included because it was
contingent on other developments,the timeline of which was not available
when the project began. He noted that delaying approval might result in having
to redo certain portions of completed project work.
The motion passed with Councilman Lnenicka and Councilwoman Wilkinson
voting against.
Aye: 4- Councilmember Pritchett, CouncilmemberAnulewicz, Councilmember
Welch and Councilmember Fennel
Nay: 2- Councilmember Wilkinson and Councilmember Lnenicka
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(C) Bid Award RFQ 13-016 Pavement Striping
Award RFQ 13-016 Pavement Striping to both bidders, RP Paving
Solutions and Wildcat Striping and Sealing, and authorize the Mayor
to sign and execute any related documents.
This Authorization was approved.
Aye: 6- Councilmember Pritchett, Councilmember Anulewicz, Councilmember
Welch,Councilmember Wilkinson, Councilmember Lnenicka and
Councilmember Fennel
(D) Street Paving Projects
This item was removed from the Consent Agenda
Aye: 6- Councilmember Pritchett, Councilmember Anulewicz, Councilmember
Welch, Councilmember Wilkinson, Councilmember Lnenicka and
Councilmember Fennel
(E) Approval of SPC File#302.33 Non-Exclusive Easement(Campbell
Road Bridge ove Western &Atlantic Railroad) between State
w® Properties Commission and City of Smyrna and Mayor to sign and
execute document
This Authorization was approved.
Aye: 6- Councilmember Pritchett, Councilmember Anulewicz, Councilmember
Welch, Councilmember Wilkinson, Councilmember Lnenicka and
Councilmember Fennel
(F)
Appointment of Interim City Clerk
This item was added to the Consent Agenda.The Consent Agenda was
approved 6-0.
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9. Committee Reports:
Councilman Fennel stated that the Public Safety Committee had completed
their work and that Mr.Taylor would be making an announcement.He
reminded all present to show their gratitude to public safety personnel.
Councilman Lnenicka shared his enthusiasm about Mr.Taylor's
announcement.He thanked Ms.Susan Hiott,the departing City Clerk, for her
professionalism,knowledge and exceptional service.
Councilwoman Wilkinson expressed her gratitude to Ms. Hiott and stated that
she was looking forward to the second year of her term on Council.
Councilman Welch wished Ms.Hiott well,along with all the city staff making
similar transitions.
Councilwoman Anulewicz commented on the numerous changes of staff and
the loss of several department heads.She remarked on the successful careers
and visionary service of those City employees and expressed her hope that
those to follow would continue the work of moving Smyrna forward.
Councilwoman Pritchett stated that she would miss those employees leaving
the City and shared that Ms.Hiott had been the first Clerk to receive a Master's
degree.She mentioned the new Granicus software system and explained that it .,•,,r,
was in an implementation phase to work out the bugs,asking all to be patient.
Mr.Taylor announced the sole finalist for the position of Library Director,Mary
Wallace Moore and the sole finalist for Police Chief,David Lee.He explained
the next steps in the process and that the matter would be voted on by Council
on January 22,2013.He stated his pleasure at the opportunity to work with Ms.
Hiott and wished her well.
Mr.Cochran echoed the sentiments of the Council and shared his appreciation
of Ms.Hiott.
Mayor Bacon shared that he was sorry to see Ms. Hiott leave,opining that she
was the best Clerk in the state.He wished her well in her new role.
10. Show Cause Hearings:
Mayor Bacon stated that there were none.
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11. Citizen Input:
Alex Backry of 3459 Shawnee Trail commented that Jay Wallace,recipient of
the Smyrna Business Man of the Year Award,was not a Smyrna resident.He
mentioned the lack of town hall meetings or referendums for the purchase of
Smyrna Commons and Hickory Lakes.Mr.Backry requested that the Mayor
host a town hall meeting in 2013.He cited transparency and accountability as
the primary need for town hall meetings.
Erik Fernald,of 2197 Old Spring Rd.,made known that he resided across the
street from a recent murder and that another had occurred just down the
street only a few weeks ago.He thanked Councilwoman Wilkinson for her
engaged response. He requested increased police presence and stated his
desire to remain in the community,sharing his active involvement in local
organizations.Councilman Lnenicka shared that one of the matters brought up
during discussions with the sole finalist for Police Chief was the incident Mr.
Fernald relayed and how that would be addressed. He shared that Council was
aware and took the matter very seriously.Mr,Fernald stated that he had
spoken at length with Councilwoman Wilkinson and had been very pleased
with the response he had gotten.The Mayor stated his confidence in the sole
finalist for Police Chief and acknowledged the difficulty of the situation.
12. Adjournment:
Mayor Bacon declared the meeting adjourned at 8:01 pm.
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