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02172003 February 17, 2003 February 17,2003 The regular scheduled meeting of Mayor and Council was held at Smyrna City Hall. The meeting was called to order by presiding officer Mayor A. Max Bacon at 7:30 o'clock p.m. All council members were present. Also present were City Administrator Wayne Wright, City Clerk Susan Hiott, Interim City Attorney Michael Williams, Assistant Fire Chief Jason Lanyon, Finance Director Claudia Edgar, Public Works Director Scott Stokes, Police Chief Stan Hook, Library Director Michael Seigler, Parks and Recreation Director Steve Ciaccio, Keep Smyrna Beautiful Director Ann Kirk, Human Resources Director Chris Corey, City Engineer Ken Hildebrandt, Community Development Director Chris Miller, Community Relations Director Jennifer Bennett and representatives of the press. Invocation was given by Reverend Joey Hatchell from Faith United Methodist Church, followed by the pledge to the flag. AGENDA CHANGES: Council Member Hawkins made a motion to suspend the rules to add an item to the agenda, and the motion was seconded by Council Member Lnenicka. * Motion was approved 7 - O. Council Member Hawkins made a motion to add item# 6E to the agenda, a measure to approve a temporary moratorium on new sign permits in the City, under formal business. The motion was seconded by Council Member Lnenicka. * Motion was approved 7 - O. CITIZENS INPUT: Mayor Bacon recognized Ms. Kirk, and Council Member Hawkins read a proclamation by Mayor Bacon in recognition of Arbor Day. Council Member Hawkins presented the signed proclamation to Ms. Kirk. Ms. Kirk provided additional details concerning activities associated with Arbor Day. Mayor Bacon recognized Mr. Floyd Millis, residing at 1878 Wynridge Drive. Mr. Millis expressed views regarding involuntary annexation. Council Member Scoggins provided details to Mr. Millis concerning a pending annexation request which Mr. Millis had alluded to. Mayor Bacon recognized Mr. Walt Lee, who provided details about an upcoming benefit breakfast event for the Smyrna Kiwanis Club. MAYOR'S REPORT: Mayor Bacon had nothing to report. PUBLIC HEARINGS: (A) Approval of Application for Annexation - Land Lot 490 - 0.562 Acre Tract - Allan Khalife Mr. Wright stated the subject property is presently zoned GC in Cobb County and, if annexed, the use is expected to remain unchanged. Mr. Wright stated the City Engineer has reviewed the submitted legal description with satisfactory results. February 17,2003 2 Mayor Bacon stated this is a public hearing and asked for public comment. There was none. MOTION: Council Member Scoggins made a motion to approve an application for annexation of a 0.562 acre tract in Land Lot 490 for Allan Khalife, with said tract to become a part of Ward 3 effective on March 1,2003. The motion was seconded by Council Member Pritchett. Motion was approved 7 - O. (B) Approval of Application for Annexation - 47.523 Acre Tract - Land Lots 274, 303, and 304 - Hickory Lake, LP Mr. Wright stated the City Engineer has reviewed the submitted legal description with satisfactory results. Mr. Wright stated the application was validated at the January 6, 2003 Council meeting, and advertising requirements have been met. Mayor Bacon stated this is a public hearing and asked for public comment. There was none. Council Member Cramer stated the subject property is the Hickory Lakes Apartments on Windy Hill Road. Council Member Cramer stated that the proposed annexation is expected to alleviate some jurisdictional problems that have occurred in the past. Council Member Cramer stated he and some City staff members have met with the owners of the subject property to make certain the owners understand their responsibilities for compliance with City ordinances. Council Member Cramer stated that additional meetings are planned to further address some problems at the subject property, and that he understands the owners are considering renovation of the subject apartments. MOTION: Council Member Cramer made a motion to approve the application for annexation of a 47.523 acre tract in Land Lots 274,303, and 304 for Hickory Lake, LP, with said tract to become a part of Ward 5 effective March 1,2003. The motion was seconded by Council Member Lnenicka. Council Member Newcomb stated he believes it is a good idea to bring the subject property into the City. Council Member Cramer stated the City has already been providing some services to the subject area, and that efforts will be made to improve these apartments. Council Member Lnenicka discussed an apartment complex with some deficiencies that was annexed into the City some time ago, and described the positive changes to those apartments that were brought about in gradual stages. Council Member Lnenicka commended the owners of the subject property for seeking annexation into Smyrna, as well as the City staff for their past successes in rehabilitating deficient properties. Council Member Lnenicka stated that shared jurisdiction has been a problem at the subject property. Council Member Pritchett asked Council Member Cramer if the owners of the subject property understand the extensive nature of the renovations needed at the apartments. Council Member Cramer answered in the affirmative, and provided pertinent details. Council Member Cramer stated the rehabilitative process will be gradual. Motion was approved 7 - O. (C) Zoning Amendment Request - Reduction in Front Yard Setback - Land Lot 457 - 4.32 Acre Tract - The French Colony, Inc. Mr. Wright stated the development standards associated with the subdivision require a minimum front yard setback of 35'. Mr. Wright stated the applicant is proposing to reduce the front yard setbacks to 15'. Mr . Wright stated that staff supports the proposed zoning amendment provided the front yard setback is reduced to 20' and all other zoning stipulations approved on July 1, 2002 are retained. February 17,2003 3 Mayor Bacon stated this is a public hearing and asked for public comment. There was none. Council Member Wood recognized Ms. Orna Kadish, and asked Ms. Kadish to explain to those present the need for the requested zoning amendment. Ms. Kadish stated the proposed setback reduction will enable the builder to make more back yard area available to the purchasers of these homes. Council Member Wood called upon Mr. Chris Miller to provide details regarding the proposed zoning amendment. Mr. Miller stated the applicant had requested a reduction in front yard setback to 15', and that staff has agreed to support a reduction to 20', which should allow enough space in the front of the houses to accommodate vehicle parking without encroachment into the right-of-way (ROW). Mr. Miller stated the original requirement for a 35' front yard setback may have been excessive when unpaved ROW is included in the calculations. Council Member Wood asked if it is correct that adj oining property owners will not be affected by this proposal, and Mr. Miller answered in the affirmative. MOTION: Council Member Wood made a motion to approve a zoning amendment request for a reduction in front yard setback to 20' for Land Lot 457 for a 4.32 acre tract for The French Colony, Inc., with all other zoning stipulations approved on July 1,2002 to be retained. The Motion was seconded by Council Member Cramer. Motion was approved 7 - O. (D) Extended Work Hours - Bates Street Subdivision - Cobb County Habitat for Humanity Mr. Wright stated the City Code limits construction activities to between 7:00 am and 6:00 pm on weekdays and 9:00 am and 6:00 pm on Saturdays, with no construction permitted on Sundays. Mr. Wright stated that staff supports the request to conduct construction-related activities on Sunday March 16, March 30 and April 27 between 1:00 pm and 6:00 pm. Mayor Bacon stated this is a public hearing and asked for public comment. There was none. Council Member Scoggins recognized Mr. Henry Brooks, and asked Mr. Brooks if the proposed structure, to be built with help from students from Pope High School, will be the last house built at that location. Mr. Brooks stated the subject house will be the last one for that particular tract. MOTION: Council Member Scoggins made a motion to approve work hours for Cobb County Habitat for Humanity for construction on Bates Street on Saturday, March 15, March 29, and April 26 from 9:00 a.m. to 6:00 p.m., with no work allowed on Sunday. The motion was seconded by Council Member Hawkins. The motion was approved 5 - 2, with Council Members Cramer and Lnenicka in opposition. (E) Reduction in Monument Sign Setback - East/West Connector and South Cobb Drive- Marathon Oil Company Mr. Wright stated the Smyrna Zoning Code requires free-standing signs in all overlay districts to be set back a minimum of 15' from the ROW. Mr. Wright stated the existing signage was present when the gas station was annexed into the City, and thus is considered legal non-conforming. Mr. Wright stated the applicant is requesting a variance to decrease the setback for a new monument sign from 15' to 1'. Mr. Wright stated that staff supports the proposed variance provided the existing canopy-mounted sign is removed and all other sign requirements for the new monument sign are met. Mayor Bacon stated this is a public hearing and asked for public comment. There was none. February 17,2003 4 Council Member Lnenicka recognized Ms. Sharon Jaynes, Ms. Layli Salimi, and Mr. Abdol Sharokhifard. Council Member Lnenicka asked Ms. Jaynes if the proposed placement of the sign would obstruct the view of motorists in the area, and Ms. Jaynes answered no. Ms. Jaynes provided details explaining why the proposed sign placement would not obstruct the field of view or pose a collision hazard in the subject area. Council Member Lnenicka asked Ms. Jaynes if it is correct that the applicant is willing to give up the canopy sign in order to have the variance approved, and Ms. Jaynes answered yes. Council Member Lnenicka stated he considers such a trade to be a good solution, and expressed appreciation to Ms. Jaynes, Ms. Salimi and Mr. Sharokhifard for their cooperation. Ms. Jaynes stated that inquiry has disclosed that permits have been obtained for the other signs on the subject property, and that these signs are in compliance with sign regulations. MOTION: Council Member Lnenicka made a motion to approve a variance for a reduction in setback to l' for one monument sign at the north-west corner of East/W est Connector and South Cobb Drive for Marathon Oil Company, with the stipulation that the existing canopy-mounted sign is removed and all other sign requirements are met. The motion was seconded by Council Member Wood. Motion was approved 7 - O. (F) Privilege License Request - Retail Package Sales (Beer & Wine) - SaveRite Grocery Warehouse, Inc. DBA SaveRite #2708 - 2350 Atlanta Road - Andrew Todd Smith, Applicant - Agent Change Mr. Wright stated that inquiry by the City police department disclosed no information which would preclude issuance of the requested license. Mayor Bacon stated this is a public hearing and asked for public comment. There was none. Council Member Newcomb recognized Mr. Smith, and asked Mr. Smith to tell those present about his awareness of the alcoholic beverage sales ordinance and his understanding of the agent's responsibilities under these guidelines. Mr. Smith stated he has been employed by Winn Dixie for about 15 years, with several years of management experience. Mr. Smith stated he is familiar with both State and City regulations governing the sale of alcoholic beverages. Mr. Smith stated that SaveRite cashiers are required to undergo 16 hours of training to learn the regulations for sale of alcoholic beverages in a lawful manner. Council Member Newcomb asked Mr. Smith ifhe works at the subject location, and Mr. Smith stated he usually works at a store on Roswell Road. Council Member Newcomb asked Mr. Smith what his relationship to the subject location will be, and Mr. Smith stated he will be assisting numerous stores in this district with various aspects of operations. Council Member Newcomb asked Mr. Smith ifhe understands that it will be his responsibility to make certain alcoholic beverage sales regulations are adhered to at the subject location, and Mr. Smith answered in the affirmative. MOTION: Council Member Newcomb made a motion to approve a privilege license request for retail package sales of beer and wine for SaveRite Grocery Warehouse, Inc. DBA SaveRite #2708 at 2350 Atlanta Road for Andrew Todd Smith, Agent. The motion was seconded by Council Member Hawkins. Motion was approved 7 - O. (G) Privilege License Request - Retail Pouring (Beer, Wine & Liquor) - El Tropicana Billiards Bar & Grill- 2540-B North Atlanta Road - Gilberto Sandoval Blanco, Applicant - New Application February 17,2003 5 Mr. Wright stated that inquiry by the City police department disclosed no information which would preclude issuance of the requested license. Mayor Bacon stated this is a public hearing and asked for public comment. There was none. Council Member Hawkins recognized Mr. Blanco, and asked Mr. Blanco to provide to those present details of what type of operation El Tropicana Billiards Bar & Grill (ETB) will be. Mr. Blanco stated ETB will open at 11 :00 a.m. and stay open until around 2:00 a.m. Mr. Blanco stated that ETB will sell food and liquor. Council Member Hawkins asked if billiards will be available to patrons, and Mr. Blanco answered in the affirmative. Council Member Hawkins asked Mr. Blanco if he has read and understands the alcoholic beverage sales regulations as they pertain to billiard halls, and Mr. Blanco answered yes. Mr. Blanco stated he has eighteen years of experience in the restaurant business. Council Member Hawkins asked Mr. Blanco ifhe is familiar with the regulations governing the placement of billiard tables in relation to the restaurant portion of the establishment, and Mr. Blanco answered yes. Council Member Hawkins asked Mr. Blanco ifhe has read and understands the City's alcoholic beverage sales regulations, and Mr. Blanco answered in the affirmative. Council Member Hawkins asked Mr. Blanco ifhe can comply with the City's alcoholic beverage sales regulations, and Mr. Blanco answered yes. Council Member Hawkins reminded Mr. Blanco that he must submit an annual report to the City detailing alcohol sales and food sales. Council Member Hawkins reminded Mr. Blanco that all ETB servers must be fingerprinted by the City police department and must obtain proper serving permits. Council Member Hawkins advised Mr. Blanco that local police agencies conduct undercover inquiries to monitor the compliance of business operators with alcoholic beverage sales laws, and explained the importance of properly training servers to sell alcoholic beverages in a legal manner. Council Member Hawkins stated that inquiry by the City police department disclosed no information which would preclude issuance of the requested license. Council Member Wood asked Mr. Blanco if he is familiar with the regulations for selling alcoholic beverages on Sunday, and Mr. Blanco stated he is not certain he understands them. Council Member Hawkins advised Mr. Blanco that a separate license must be obtained for sale of alcoholic beverages on Sunday. Council Member Wood read the regulations from Sec. 10-117 of the City Code restricting the hours of operation for billiard tables to Mr. Blanco, and asked Mr. Blanco ifhe intends to comply with them, and Mr. Blanco indicated that he intends to comply with them. MOTION: Council Member Hawkins made a motion to approve a privilege license request for retail pouring for beer, wine and liquor for El Tropicana Billiards Bar & Grill at 2540-B North Atlanta Road for Gilberto Sandoval Blanco, Agent. The motion was seconded by Council Member Scoggins. Motion was approved 7 - O. (H) Privilege License Request - Retail Pouring (Beer, Wine & Liquor) - Charley's Red- Headed Stepchild, LLC DBA Atkins Park Tavern - 2840-B Atlanta Road - Kevin Michael Drawe, Applicant - New Application Mr. Wright stated that inquiry by the City police department disclosed no information which would preclude issuance of the requested license. Mayor Bacon stated this is a public hearing and asked for public comment. There was none. Council Member Scoggins recognized Mr. Drawe, who provided details of his experience in the restaurant business. Mr. Drawe stated he is familiar with both State and City alcoholic beverage sales regulations. Mr. Drawe stated he tries to be diligent in his efforts to prevent sales of February 17,2003 6 alcoholic beverages to underage persons. MOTION: Council Member Scoggins made a motion to approve a privilege license request for retail pouring of beer, wine and liquor for Charley's Red-Headed Stepchild, LLC DBA Atkins Park Tavern at 2840-B Atlanta Road for Kevin Michael Drawe, Agent. The motion was seconded by Council Member Hawkins. Motion was approved 7 - O. (I) Privilege License Request - Retail Pouring (Beer & Wine) - Savoie LTD DBA Cafe Michel- 2860-D Atlanta Road - Amir Askarian, Applicant - New Application Mr. Wright stated that inquiry by the City police department disclosed no information which would preclude issuance of the requested license. Mayor Bacon stated this is a public hearing and asked for public comment. There was none. Council Member Hawkins recognized Mr. Askarian, and asked Mr. Askarian ifhe has read and understands the City's alcoholic beverage sales regulations, and Mr. Askarian answered in the affirmative. Council Member Hawkins asked Mr. Askarian ifhe understands that all Cafe Michel (CM) servers must be fingerprinted by the City police department and must obtain proper serving permits, and Mr. Askarian answered yes. Council Member Hawkins asked Mr. Askarian what the hours of operation at CM are, and Mr. Askarian stated that CM is open from 6:00 a.m. until 10:00 p.m. every day. MOTION: Council Member Hawkins made a motion to approve a privilege license request for retail pouring of beer and wine for Savoie LTD DBA Cafe Michel at 2860-D Atlanta Road for Amir Askarian, Agent. The motion was seconded by Council Member Scoggins. Motion was approved 7 - O. FORMAL BUSINESS: (A) Validation of Application for Annexation - Land Lots 388, 389,404,405 - 1.696 Acre Tract - New Cooper Lake LLC Mr. Wright stated that the City Engineer has reviewed the submitted legal description with satisfactory results. Mr. Wright stated that a hearing date of March 17,2003 is proposed for this annexation request. The legal description of the subject property is as follows: All that tract or parcel ofland lying and being in Land Lots 388, 389, 404 and 405 of the 1 ih District, 2nd Section, Cobb County, Georgia, and being more particularly described as follows: Beginning at the intersection of the northerly right-of-way of Cooper Lake Road (R/W varies) and the easterly right-of-way of North Cooper Lake Road (50' R/W); thence along easterly right- of-way north 25 degrees 13 minutes 45 seconds west, 251.27 feet to a point; thence north 31 degrees 16 minutes 51 seconds west, 45.30 feet to a point; thence along a curve to the left, an arc distance of 128.77 feet, said curve having a radius of 151.30 feet and being subtended by a chord of 124.92 feet, at north 55 degrees 39 minutes 47 seconds west, to a point; thence north 87 degrees 12 minutes 00 seconds west, 133.27 feet to a point, said point being the point of beginning for the annexed parcel; thence leaving said right-of-way north 02 degrees 48 minutes February 17,2003 7 00 seconds east, 2.63 feet to a point; thence north 89n degrees 43 minutes 11 seconds west, 102.25 feet to a point; thence north 46 degrees 25 minutes 39 seconds east, 31. 09 feet to a point; thence north 70 degrees 27 minutes 42 seconds west, 183.49 feet to a point; thence north 46 degrees 22 minutes 30 seconds east, 84.84 feet to a point; thence north 14 degrees 13 minutes 39 seconds east, 80.00 feet to a point; thence north 02 degrees 28 minutes 21 seconds west, 49.80 feet to a point along the southerly right-of-way of the East-West Connector (R/W varies); thence along said right-of-way along a curve to the right, an arc distance of 117.16 feet, said curve having a radius of 1,293.64 feet and being subtended by a chord of 117.12 feet, at south 69 degrees 16 minutes 46 seconds east, to a point; thence south 23 degrees 18 minutes 54 seconds west, 21.50 feet to a point; thence south 66 degrees 13 minutes 03 seconds east, 20.76 feet to a point; thence north 24 degrees 15 minutes 00 seconds east, 21.50 feet to a point; thence along a curve to the right, an arc distance of369.52 feet, said curve having a radius of 1293.64 feet and being subtended by a chord of368.26 feet, at south 57 degrees 34 minutes 01 seconds east, to a point; thence south 49 degrees 23 minutes 02 seconds east, 36.95 feet to a point; thence leaving said right-of-way along the land lot line of 404 and 405, south 89 degrees 59 minutes 58 seconds west, 294.13 feet to a point, said point being the point of beginning for the annexed parcel; said tract or parcel of land contains 1.696 acres. MOTION: Council Member Wood made a motion to approve validation of application for annexation for Land Lots 388, 389,404,405 for a 1.696 acre tract for New Cooper Lake LLC, with a public hearing date of March 17,2003. The motion was seconded by Council Member Lnenicka. Motion was approved 7 - O. (B) Appointment of Ward 6 Representative to the Keep Smyrna Beautiful Commission Council Member Lnenicka expressed appreciation to Eric Cash for his service as Ward 6 Representative to the Keep Smyrna Beautiful Commission (KSB) over the last six years. Council Member Lnenicka stated that Mr. Cash has moved out of Ward 6. Council Member Lnenicka stated that Cynthia Gray has expressed interest in the Ward 6 KSB post, and that Ms. Gray will be a good addition to the Keep Smyrna Beautiful Commission. MOTION: Council Member Lnenicka made a motion to appoint Cynthia Gray to a two-year term on the Keep Smyrna Beautiful Commission as the Ward 6 Representative, with a term to expire on December 31, 2004. The motion was seconded by Council Member Wood. Motion was approved 7 - o. (C) Reappointment of Ward 2 Representative to the Keep Smyrna Beautiful Commission Council Member Newcomb commended Dale Holmes for her service to KSB. Council Member Newcomb stated Ms. Holmes has agreed to serve another term on KSB. MOTION: Council Member Newcomb made a motion to reappoint Dale Holmes for another two-year term on the Keep Smyrna Beautiful Commission as the Ward 2 Representative with a term to expire on December 31,2004. The motion was seconded by Council Member Pritchett. Motion was approved 7 - O. (D) Ordinance Amendment - Sec. 6-118 - Reduction in Minimum Distance for Package Wine and Malt Beverage Sales in the Smyrna Central Downtown Area Mr. Wright stated that the City's alcoholic beverage ordinance requires that package beer and February 17,2003 8 wine stores be at least 300 feet from churches, parks, public buildings and libraries. Mr. Wright stated that the downtown area has unusual requirements, and that pouring licenses have been allowed that are closer than what is allowed in other parts of the City. Mr. Wright stated the proposed amendment would allow package malt beverage and wine sales in the downtown area with a minimum distance of 300 feet from churches, and with no minimum distance requirement from residences, parks, public buildings and libraries. MOTION: Council Member Wood made a motion to approve an Ordinance amendment for Sec. 6-118 Distance from certain locations for reduction in minimum distance for package wine and malt beverage sales in the Smyrna Central Downtown Area with the addition of paragraph (b) (7) as follows: "Within the area defined as Smyrna Central Downtown, a license for package wine and malt beverages, a suitable distance shall be 300 feet from a church, and no distance requirement from a residence, park, public building, or library." The motion was seconded by Council Member Lnenicka. Council Member Wood stated this regulation will be applicable to specially-zoned parts of the City, and is not intended for city-wide use. Motion was approved 7 - O. (E) Approval of Temporary Moratorium on the Issuance of Sign Permits* Mr. Wright stated a review of the City's Sign Ordinance indicated that the City may have some difficulty enforcing the sign regulations in their current form. Mr. Wright stated the City Attorney has recommended that a temporary moratorium on the issuance of new sign permits be put in place until the Code can be revised. Mr. Wright stated the proposed moratorium is to be two weeks in duration. Council Member Hawkins stated that available information indicates the proposed revision of the Sign Ordinance can be completed within the two-week period of the proposed moratorium, and that a temporary sign permit moratorium would be in the best interests of the community. MOTION: Council Member Hawkins made a motion to approve a temporary moratorium on the issuance of new sign permits in the corporate limits of the City of Smyrna beginning February 17, 2003, through March 3, 2003. The motion was seconded by Council Member Pritchett. Motion was approved 7 - O. COMMERCIAL BUILDING PERMITS: (A) 9,187 s.f. Building - 2515 Old Concord Road - Yon Ja Lee Mr. Wright stated the requested permit is for a shopping center. MOTION: Council Member Cramer made a motion to approve a commercial building permit for 2515 Old Concord Road. The motion was seconded by Council Member Wood. Motion was approved 7 - O. (B) 16,300 s.f. Building - 2361 Spring Road - Aldi Grocery, Inc. Council Member Pritchett stated the old Piccadilly Cafeteria building has been demolished, and that Aldi Grocery, Inc. will be constructing a new building of attractive design at this site. February 17,2003 9 MOTION: Council Member Pritchett made a motion to approve a commercial building permit for Aldi Grocery, Inc. at 2361 Spring Road. The motion was seconded by Council Member Newcomb. Motion was approved 7 - O. CONSENT AGENDA: (A) Approval of February 3,2003 minutes. (B) Approval to use Council Chambers on Sunday, March 2, 2003, from 6:30 p.m. to 9:30 p.m. for a Ward 6 meeting (Creatwood at Vinings Homeowners Association) (C) Approval of Amendment to GMA Retirement Plan - Automatic Option A Death Benefit The purpose of this proposed amendment is to add an Automatic Option A Death Benefit for all active participants (both Old Plan and New Plan). MOTION: Council Member Wood made a motion to approve the consent agenda, and the motion was seconded by Council Member Cramer. Motion was approved 7 - O. COMMITTEE REPORTS: Council Member Wood recognized Ms. Edgar, who reminded those present that City utility customers can now use credit cards to pay monthly utility bills. Ms. Edgar stated the City budget process is on schedule, and that this information is expected to be sent out during the first week of March. Council Member Lnenicka recognized Mr. Chris Miller, who provided current building permit statistics to those present. Council Member Lnenicka reminded those present about the upcoming meeting for the Creatwood At Vinings Homeowners Association. Council Member Cramer recognized Ms. Kirk, who expressed appreciation to Eric Cash for his efforts on behalf ofKSB. Ms. Kirk stated she is excited about Cynthia Gray being appointed to KSB, and pleased to have Dale Holmes for another term. Ms. Kirk expressed appreciation to the volunteers who turned out for the Adopt-a-Mile event earlier this month. Ms. Kirk provided details about the upcoming Great American Clean-up event being planned. Ms. Kirk stated she has been advised by the Department of Community Affairs that the City of Smyrna has won a First Place award for 2002 in its size category for its waste reduction program. Council Member Cramer recognized Mr. Stokes, who reported that many employee overtime hours have been required recently for repairs to water pipes damaged by cold weather. Mr. Stokes stated that the HV AC system has been installed at the new records storage building on Atlanta Road, and that shelving will be installed there soon. Mr. Stokes provided details of sewer and water projects currently underway. Council Member Cramer recognized Mr. Hildebrandt, who had no report. Council Member Cramer reminded those present that pavers are still available for the Veterans Memorial. Council Member Hawkins commended Ms. Hiott for her efforts to prepare a facility for the storage of the City's records, and to improve and update the City's records management program. February 17,2003 10 Council Member Scoggins recognized Assistant Fire Chief Lanyon, who read information from an annual report on fire department operations to the Mayor and Council Members. Assistant Fire Chief Lanyon provided details about the fire department's new equipment to those present. Council Member Scoggins recognized Chief Hook, who provided current statistics of City police operations to those present. Council Member Newcomb recognized Mr. Corey, who provided to those present details concerning positions for which the City is recruiting. Mr. Corey congratulated Mr. Jearecki Teasley of the Buildings and Grounds Department on being named Employee of the Month. Council Member Pritchett recognized Mr. Ciaccio, who provided details of the final season results of the local basketball competitions to those present. Mr. Ciaccio provided details about reservations for upcoming concert events, and the upcoming Tolleson Park day camp event to those present. Mr. Ciaccio provided details of an upcoming Red Cross baby-sitting training session to those present. Council Member Lnenicka expressed appreciation to Mr. Ciaccio for the clean-up work the Parks and Recreation staffhas done at Campbell Middle School. Council Member Pritchett recognized Mr. Seigler, who reported that City Library use statistics continue to trend upward. Mr. Seigler provided specific details of attendance and utilization of library facilities. Mr. Seigler provided details of upcoming events and exhibits at the City Library, including a reading of a Dr. Seuss book to local children by Mayor Bacon. Council Member Pritchett recognized Ms. Bennett, who reminded those present that an event calendar was sent out recently in City water bills. Ms. Bennett stated this information is also available on the City's website. CITIZENS INPUT: There was none. ADJOURNMENT: With no further business, the meeting was adj ourned at 9: 14 p.m. February 17,2003 A. MAX BACON, MAYOR MELLENY PRITCHETT, WARD 1 BILL SCOGGINS, WARD 3 JACK CRAMER, WARD 5 CHARLES PETE WOOD, WARD 7 SUSAN D. HIOTT, CITY CLERK RON NEWCOMB, WARD 2 JAMES M. HAWKINS, WARD 4 WADE S. LNENICKA, WARD 6 11