12-20-2010 December 20, 2010Mayor and Council Meeting
December 20, 2010
All council members were present. Also present were City Administrator Eric Taylor, City
Attorney Scott Cochran, City Clerk Susan Hiott, Deputy City Clerk Samantha Kasraie, Community
Development Director Ken Suddreth, Community Relations Director Jennifer Bennett, Keep
Smyrna Beautiful Director Ann Kirk, Assistant Director Keep Smyrna Beautiful Virginia Davis,
Assistant Public Works Director Frank Martin, Parks and Recreation Director Steve Ciaccio, Fire
Chief Jason Lanyon, Deputy Chief Mike Brown, Library Director Michael Seigler, Manager Human
Resources Carol Lincoln, Assistant City Administrator Tammi Saddler, Controller Kim Guhman,
representatives of the press and several citizens.
The regularly scheduled meeting of Mayor and Council was held at Smyrna City Hall. Presiding
officer Mayor Max Bacon called the meeting to order at 7:33 o'clock p.m.
Mayor Bacon recognized Pastor Jim Moon of Crosspoint Presbyterian Church who conducted the
invocation and pledge to the flag, after which Mayor Bacon shared with all present the location of
Crosspoint Presbyterian Church.
Mayor Bacon stated that item 4A: Public Hearing -Zoning Amendment Request Z 10-016 -
Modification of previously approved building elevations - 6.94 Acre Tract -Land Lot 308 -Church
Road & Autumn Brook Trail -Ryland Homes Public Hearing would be tabled until January 18,
2011 and inquired if anyone was present for that item. There was no response.
Mayor Bacon announced a Proclamation in Recognition of 50 Years for The Center for Family
Resources, recognized Mrs. Jerri Barr and invited Council Member Wood to present the
proclamation. Mrs. Barr thanked the Council and discussed the work at the Center.
Mayor Bacon acknowledged the National and State awards won by Keep Smyrna Beautiful and
requested that Director Ann Kirk and all volunteers present approach the podium. Mrs. Kirk
introduced the Board members assembled and Chairperson Joe Lucas presented the award before
Mayor and Council and thanked them for their support. Mrs. Kirk explained the significance of the
award and that it had been received in the population category 50,000 and under for the overall
work done in FY 2010, highlighting it was Keep Smyrna Beautiful's third National award and 14`n
State award. Mayor Bacon acknowledged the efforts of the organization and Council Member
McNabb expressed his gratitude for their leadership efforts and community involvement.
December 20, 2010
LAND ISSUES/ZONINGS/ANNEXATIONS:
2
(A) Public Hearing -Zoning Amendment Request Z10-016 -Modification of previously approved
building elevations - 6.94 Acre Tract -Land Lot 308 -Church Road & Autumn Brook Trail -
Ryland Homes.
Mayor Bacon restated that this item would be tabled until January 18th and asked for input. There
was none.
MOTION: Council Member Smith made a motion to table Z10-016 to January 18th, 2011. Motion
was seconded by Council Member Lnenicka. Motion approved 7-0.
PRIVILEGE LICENSES:
Mayor Bacon stated that there was none.
FORMAL BUSINESS:
(A) Reappointment of Ward 4 Representative to Planning and Zoning Board fora 2 year term to
expire on 12/31/2012
MOTION: Council Member McNabb made a motion to reappoint Mr. Frank Pologruto, Jr. Motion
was seconded by Council Member Pritchett. Motion approved 7-0.
(B) Reappointment of Ward 4 Representative to Smyrna Downtown Area Development -Smyrna
Commons fora 5 year term to expire on 5/2/2015
MOTION: Council Member McNabb made a motion to reappoint Mr. Jim Brooks Motion was
seconded by Council Member Pritchett. Motion approved 7-0.
(C) Reappointment of Ward 4 Representative to Smyrna Housing Authority fora 5 year term to
expire on 5/2/2015
MOTION: Council Member McNabb made a motion to reappoint Mr. Jim Brooks. Motion was
seconded by Council Member Pritchett. Motion approved 7-0.
(D) Reappointment of Ward 5 Representative to Keep Smyrna Beautiful fora 2 year term to expire
on 12/31 /2012
MOTION: Council Member Smith made a motion to reappoint Ms. Stephanie Busch. Motion was
seconded by Council Member Pritchett. Motion approved 7-0.
(E) Reappointment of Ward 6 Representative to Keep Smyrna Beautiful fora 2 year term to expire
on 12/31 /2012
MOTION: Council Member Lnenicka made a motion to reappoint Ms. Nell Robinson. Motion was
seconded by Council Member McNabb. Motion approved 7-0.
(F) Reappointment of Ward 7 Representative to Keep Smyrna Beautiful fora 2 year term to expire
on 12/31 /2012
December 20, 2010 3
MOTION: Council Member Wood made a motion to reappoint Mr. Wayne Waldrip. Motion was
seconded. Motion approved 7-0.
(G) Reappointment of Ward 7 Representative to Planning & Zoning Board fora 2 year term to
expire on 12/31/2012
MOTION: Council Member Wood made a motion to reappoint Mr. Earl Rice. Motion was
seconded by Council Member Smith. Motion approved 7-0.
Mayor Bacon acknowledged his appreciation for the efforts of the volunteers named.
COMMERCIAL BUILDING PERMITS:
Mayor Bacon stated that there were none.
CONSENT AGENDA:
Mr. Taylor read the consent agenda items to those present.
(A) Approval of Minutes -Dec. 6, 2010 Mayor and Council meeting
(B) Approval of Minutes -Dec. 13, 2010 Special Called Meeting
(C) Approval of the 2011 HIPPA Privacy Notice
(D) Acceptance of Staffing for Adequate Fire and Emergency Response (SAFER) Grant and
authorize Mayor to sign and execute all related documents
(E) Bid Award RFP # I 1 009 Residential Municipal Solid Waste Disposal Award to the lowest
bidder Advanced Disposal for their unit price bid per ton of $28.25 for MSW $24.25 C & D and
$24.25 Yard Waste and authorize Mayor to sign and execute related documents
(F) Bid rejection of Bid #RFQ 11 010 Community Center Flat Roof and authorize this project to be
re bid
(G) Bid rejection of bid #RFQ 11 011 Public Works building addition and authorize this to be re
bid
(H) Approval of Ordinance 2010-14, Ordinance Amendment to City of Smyrna Code of
Ordinances, adding Section 102-14 Restriction on Outdoor Water of Landscape
MOTION: Council Member Wood moved to approve the consent agenda. Motion was seconded
and approved 7-0.
COMMITTEE REPORTS:
Council Member Pritchett recognized Susan Hiott who presented current court statistics and
Council Member Pritchett yielded with no further report.
December 20, 2010 4
Council Member Newcomb recognized Ken Suddreth who presented Community Development
statistics and Council Member Newcomb yielded with no further report.
Council Member Anulewicz announced that HR had no report and wished everyone happy
holidays, advised all to be careful in icy weather and yielded the floor with no further report.
Council Member Mcnabb acknowledged Ann Kirk who informed all present of the Christmas tree
recycling program and Mayor Bacon mentioned that the event might receive media coverage. Frank
Martin made an announcement regarding holiday sanitation schedules and Council member
McNabb wished all a Merry Christmas and Happy Holidays, yielding the floor with no further
report.
Council Member Smith recognized Jennifer Bennett who reminded all that the holiday sanitation
schedules were available on the website and Face book feed. Ms. Bennett announced that the
Community Center would be open for Smyrna's Radio Disney event. Mike Siegler discussed
upcoming events at the Library and success of prior activities. Council Member Smith wished all a
Merry Christmas and yielded the floor with no further report.
Council Member Lnenicka thanked the Smyrna Public Safety Foundation for their efforts,
recognized the Board of Directors and encouraged those present to visit the Foundation's website to
join or contribute. He wished all a Merry Christmas and a safe and happy holiday season after
which he yielded the floor.
Council Member Wood recognized Kim Guhman who presented a status update on the search for
updated financial software and the next steps in the selection process. Council Member Wood
wished all a Merry Christmas and a safe and happy holiday season and yielded the floor with no
further report.
Mayor Bacon wished everyone a Merry Christmas and a happy holiday season and encouraged
everyone to visit Smyrna's downtown lights display.
CITIZEN INPUT:
Mayor Bacon recognized Mr. Alex Backry, residing at 3459 Shawnee Trail, and Mr. Backry expressed
concerns about the plans for Smyrna Commons. He pointed out that the management team from
Hickory Lakes could potentially be assigned to operate other properties. Mr. Backry stated his
opposition to the City's decision to purchase Hickory Lakes rather than permit another buyer to
renovate it.
ADJOURNMENT
With no further business, the meeting was adjourned at 8:15 o'clock p.m.
December 20, 2010 5
,~ '~ __ .
r
~ ~ ~ V J
A. MAX BACON, MAYOR SU AN D. HIOTT, CITY CLERK
f
' l
J
NFL-LENY' I~RITCHE T, WARD I RON NEWCOMB, WARD 2
~•
G
DEL MCNABB, AR 4
~E S. LNENICKA, WAND 6
CHARLES PETE WOOD, WARD 7
ry
RI ANULEWI ,WARD 3 MICA