12-07-2009 December 7, 2009December 7.2009
The regular scheduled meeting of Mayor and Council was held at Smyrna City Hall. The meeting was
called to order by presiding officer Mayor A. Max Bacon at 7:30 o'clock p.m. All council members were
present. Also present were City Administrator Eric Taylor, City Clerk Susan Hiott, City Attorney Scott
Cochran, Finance Director David Boyd and representatives of the press.
Invocation was given by Council Member McNabb, followed by the pledge to the flag.
AGENDA CHANGES:
There were none.
MAYOR' S REPORT:
Mayor Bacon commented favorably about the Mayor's Education Awards ceremony which preceded the
meeting.
Mayor Bacon recognized members of the Smyrna Soccer Club, and expressed appreciation to the
volunteer coaches for their service to the community. Council Member Anulewicz commented favorably
about the soccer programs available to local youths.
(A) Presentation of FY 2009 Independent Audit
~"""'" Mr. Boyd introduced Ms. Tammy Galvis from the accounting firm of Moore and Cubbedge, LLC, and
Ms. Galvis provided details to those present concerning the audit of the City's finances recently
completed by the firm. Ms. Galvis stated the audit disclosed no significant deficiencies in the City's
internal financial controls.
MOTION: Council Member Wood made a motion to approve the Fiscal Year 2009 Independent Audit as
presented by Moore and Cubbedge, LLC. The motion was seconded by Council Member Smith. Motion
was approved 7 - 0.
LAND ISSUES/ZONINGS/ANNEXATIONS:
There were none.
PRIVILEGE LICENSE:
There were none.
FORMAL BUSINESS:
There was none.
COMMERCIAL BUILDING PERMITS:
There were none.
December 7. 2009
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CONSENT AGENDA:
(A) Approval of November ] 6, 2009 minutes
(B) Approval to use Council Chambers on December 9, 2009 from 7:00-8:00 p.m. for a Ward 3
meeting -Smyrna Market Village HOA
(C) Award RFP 10-004 South Sherwood Road Storm Sewer Replacement and Upgrade to Total
Development, Inc. in the amount of $23,685.00 and authorize the Mayor to execute any
associated documents
(D) Award RFP 10-005 Storm Sewer Replacement and Upgrade Nancy Circle North to K M Davis
Contracting Company, Inc. in the amount of $79,485.00 and authorize the Mayor to execute any
associated documents
(E) Approval of bid award Number 10-003 to Hardy Family Ford for purchase of two Ford Crown
Victoria police vehicles
(F) Award Bid #RFP 10-006 to Brannen Motors for the purchase of 2010 Ford Escape Hybrid for
the Administration Department
MOTION: Council Member Lnenicka made a motion to approve the consent agenda. The motion was
seconded by Council Member Wood. Motion was approved 7 - 0.
COMMITTEE REPORTS:
Mr. Taylor introduced the City's new assistant city administrator, Tammi Saddler, to those present, and
provided details to those present concerning Ms. Saddler's background and experience. Ms. Saddler
stated she is very pleased to become a member of the City's management staff, and she looks forward to
working on the numerous projects which will be assigned to her.
Council Member Pritchett stated there will be a dedication ceremony at Jonquil Park on Spring Road this
Saturday. Council Member Pritchett stated this project was made possible through the use of SPLOST
funds.
Council Member Newcomb yielded the floor with no report.
Council Member Anulewicz stated the EPA has not yet reported to the City regarding their evaluation of
the Belmont Hills site. Council Member Anulewicz stated the site seems to be sufficiently secured and in
good general order.
Council Member McNabb yielded the floor with no report.
Council Member Smith yielded the floor with no report.
Council Member Lnenicka yielded the floor with no report.
December 7, 2009
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Council Member Wood yielded the floor with no report.
CITIZENS INPUT:
There was none.
ADJOURNMENT:
With no further business, the meeting was adjourned at 7: 50 p.m.
MAX BACON, MAYOR
SUSAN D. HIOTT, CITY CLERK
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WARD 1 RO NEWCOMB, WARD 2
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T RI ANULEWICZ , ~ ARD 3
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,EL McNABB, WA 4 _
WADE S. LNENICKA, WARD 6
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CHARLES PETE WOOD, WARD 7