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11-03-2008 November 3, 2008 November 3, 2008 - The regular scheduled meeting of Mayor and Council was held at Smyrna City Hall. The meeting was called to order by presiding officer Mayor A. Max Bacon at 7:30 o'clock p.m. All council members were present Council Members Anulewicz and Smith. Also present were City Administrator Wayne Wright, City Clerk Susan Hiott, City Attorney Scott Cochran, Fire Chief Jason Lanyon and representatives of the press. Invocation was given by Mr. Wright, followed by the pledge to the flag. AGENDA CHANGES: Mayor Bacon stated Rezoning Request Z08-006 will be tabled to the December 1, 2008 meeting. MAYOR'S REPORT: Mayor Bacon recognized Mr. Bob Ott, who provided details to those present concerning his candidacy for the post of county commissioner. Mayor Bacon recognized faculty and students from Belmont Hills Elementary School, and the students presented this month's character education word program. Mayor Bacon recognized Chief Lanyon and Ms. Betty Pollard, and Council Member Lnenicka read a Proclamation in recognition Fire Department Appreciation to those present. Ms. Pollard thanked the City's fire department staff for their efforts on behalf of the community. Chief Lanyon expressed appreciation to the Optimist Club for their recognition. - LAND ISSUES/ZONINGSI ANNEXATIONS: (A) Public Hearing- Rezoning Request Z08-006 - GC and R-15 to MU - Southwest corner of Windy Hill and Atlanta Road - Land Lots 447, 489, 490,519 and 520 - 47.49877 acre tract - City of Smyrna Mayor Bacon asked if there is anyone present in connection with this matter, and there was no response. MOTION: Council Member McNabb made a motion to table Rezoning Request Z08-006 from GC and R-15 to MU at the Southwest corner of Windy Hill and Atlanta Road for Land Lots 447, 489,490,519 and 520 for a 47.49877 acre tract for the City of Smyrna to the December I, 2008 meeting. The motion was seconded by Council Member Newcomb. Motion to table the measure was approved 5 - O. PRIVILEGE LICENSE: There were none. - November 3. 2008 2 FORMAL BUSINESS: (A) Fiscal Year 2009 Budget Amendment - Mr. Wright stated an adjustment to the general fund account is necessary to address recent revenue shortfalls. Mr. Wright stated the leaf vacuuming program is being discontinued as an economy measure. Mr. Wright stated other changes in services are planned to help control expenditures. Mayor Bacon and the council members provided details to those present concerning the process of identifying cost reductions and formulating the budget amendment. MOTION: Council Member Wood made a motion to approve the Fiscal Year 2009 budget amendment as presented reflecting a decrease in the amount of$I,743,796. The motion was seconded by Council Member McNabb. Motion was approved 5 - O. (B) Update Hotel Ordinance for Change in Georgia Law Mr. Wright stated the purpose ofthis revision is to bring the City hotel ordinance into compliance with State law by defining a permanent resident as someone who stays in a hotel or motel establishment in excess ofthirty days. MOTION: Council Member Wood made a motion to approve Ordinance 2008-15 to change the definition of permanent resident to someone who stays in a hotel or motel establishment in excess of thirty days. The motion was seconded by Council Member Pritchett. Motion was approved 5 -0. - COMMERCIAL BUILDING PERMITS: There were none. CONSENT AGENDA: (A) Approval of October 20, 2008 minutes (B) Approval for City of Smyrna to request from the State Properties Commission a revocable license and easement over the W&A (Western & Atlantic) Right of Way for the Campbell Road Bridge and authorize Mayor to submit letter of request (C) Approval for City of Smyrna to request from the State Properties Commission a revocable license and easement over the W&A (Western & Atlantic) Right of Way for the CSX Pedestrian Bridge and authorize Mayor to submit letter of request (D) Approval of Change Order - Wolfe Adult Recreation Center, Church Street Park. Work performed by Nicorp Development, LLC (E) Approve Local Assistance Road Program contracts with the Georgia Department of Transportation for street paving (contracts LAU08-S0 11-00(473) and LAU08-S0 11- 00(474)) and authorize the Mayor to execute the contracts - November 3,2008 3 (F) Approval ofIntergovernmental Agreement between City of Sandy Springs and City of Smyrna for housing of prison inmates and authorize Mayor to execute agreement - (G) Approval of use of council chambers for Parkview Village HOA Meeting on November 16,2008 at 4:00 pm (H) Approval of use of council chambers for a Ward 3 Town Hall Meeting on November 19, 2008 at 7:00 pm MOTION: Council Member Wood made a motion to approve the consent agenda. Motion was approved 5 - o. COMMITTEE REPORTS: Council Member Pritchett reminded everyone to vote tomorrow. Council Member Pritchett provided details to those present concerning an amnesty program currently applying to certain penalties in the City court. At Council Member Newcomb's request, Ms. Hiott provided details to those present concerning Efforts being made to assist voters. Council Member McNabb provided details to those present regarding voting tomorrow and encouraged everyone to vote. - Council Member Lnenicka provided details to those present concerning recent meetings with local HOA organizations and thanked the members for attending. Council Member Lnenicka encouraged everyone to vote tomorrow. Council Member Lnenicka provided details to those present concerning an article pertaining to TAD which appeared recently in Georgia Trend as well as information about the County parks bond referendum. Council Member Lnenicka reminded everyone that commemorative pavers are still available for the Veterans Memorial. Council Member Lnenicka provided details to those present concerning proposed plans for a Veterans Day ceremony next year. Council Member Wood reminded everyone to vote tomorrow. CITIZENS INPUT: Mayor Bacon recognized Mr. Alex Backry, and Mr. Backry expressed concerns about providing his address in connection with making public comments. Mr. Backry provided details to those present concerning a request for information he filed with the City police department. Mr. Backry provided details to those present concerning a request for information he filed with the City concerning millage rates. Mr. Backry expressed the view that the City should have procedures in place to make sure open records laws are complied with. Mr. Backry expressed the hope that the TAD measure on the upcoming ballot will not be approved by voters. Mayor Bacon recognized Mr. Ron Krumme, residing on Montclair Court, and Mr. Krumme thanked the present officials for their support of rescinding breed-specific restrictions in the City dog park. - November 3. 2008 4 Mayor Bacon recognized Ms. Mary Kirkendoll, residing on Oakview Drive, and Ms. Kirkendoll expressed concerns about the City's financial standing. Ms. Kirkendoll expressed dissatisfaction with a number of aspects of the City's governance. Ms. Kirkendoll expressed the view that the City's officials cannot blame the present economic conditions for what she considers to be numerous problems in Smyrna. - ADJOURNMENT: With no further business, the meeting was adjourned at 8:40 p.m. ~ A. MAX BACON, MAYOR ~" J~' RON NEWCOMB, WARD 2 MELLENY PRITCHETT, WARD 1 i!:?h'{iit0~ T ANULEWICZ , W . 3 - (~ WADE S. LNENICKA, WARD 6 JIMMY D. SMITH, WARD 5 ~~~4 CHARLES PETE WOOD, WARD 7 ' - City Of Smyrna Budget Amendment Fiscal Year 2009 - Division Division Acct. Acct. Number Name Number Name Debit Credit Description Revenue 31.1340 Intangibles Tax 61,500 Reduce to expected Revenue 31.1600 RE Transfer Tax 54,000 Reduce to expected Revenue 31.1700 Franchise Tax 90,000 Reduce to expected Revenue 32.3120 Bldg Inspections 140,000 Reduce to expected Revenue 34.4110 Sanitation 72,000 In-ground conversion March - June Revenue 35.1170 Court Fines 615,000 Reduce to expected Revenue 35.1900 Probation Fines 49,500 Reduce to expected Revenue 36.1000 Interest Income 125,000 Reduce to expected 11100 Governing Body 52.3700 Edu. & Training 31,000 General Education & Training 13200 City Administrator 51.1101 Part-Time Salary 3,500 Eliminate PT position - new city hall hours 52.2200 Repairs & Maint. 500 General R & M 52.3300 Advertising 1,000 General Advertising 52.3500 Travel 2,000 General Travel 52.3700 Edu. & Training 18,000 General Education & Training 52.3850 Contr. Labor 2,200 Eliminate Scanning Documents 53.1600 Small Equip. 500 Eliminate Small Equipment 54.1200 Site Improv. 16,200 From lighting in Council Room 15100 Finance Admin. - 51.1101 Part-Time Salary 5,383 Reduction in P-T Salary & FICA 52.1200 Prof. Services 23,500 Various projects 52.3500 Travel 3,000 Eliminate Travel 52.3700 Edu. & Training 11,000 General Education & Training 15350 MIS/IT 52.1200 Prof. Services 10,000 Elimin. Phone System Software Upgrade 52.3700 Edu. & Training 11,000 General Education & Training 54.1400 I nfrastructu re 60,000 Elimin. Redundancy in Fiber To Brawner 15400 Human Resources 51.2500 Tuition Reimb. 8,000 Reduced Based on Expectations 51.2900 Other Empl. Ben. 3,000 Eliminate Empl. Christmas Luncheon 52.1200 Prof. Services 3,000 Retirement Study 52.3300 Advertising 3,000 General Advertising 52.3700 Edu. & Training 10,000 General Education & Training 53.1100 General Supplies 3,000 Eliminate File Cabinet 15650 General Govt. B & G 51.1100 Full-Time Salary 5,457 Allow 6 Months Career Progression Mod 51.1300 Overtime 4,065 Reduce for Events & Emergency Repairs 51.2200 FICA 728 Allow 6 Months Career Progression Mod 52.2140 Lawn Care 28,472 Flowers & Supplies for CC, Lib, Pol, & Fire 52.2200 Repairs & Maint. 40,000 Eliminates Carpet Replacement 52.3700 Edu. & Training 1,930 General Education & Training 54.1300 Buildings 100,000 Eliminate 311 Customer Center@ City Hall - 57.9000 Contingency 536,796 Increase to $837,221 for emergencies 15700 Community Relations City Of Smyrna Budget Amendment Fiscal Year 2009 - Division Division Accl. Accl. Number Name Number Name Debit Credit Description 52.1200 Prof. Services 6,653 Reduce Website Expenses 32100 Police Administration 51.1100 Full-Time Salary 86,419 Reduction for Mathews, Dawson & Maloney 51.2200 FICA 6,611 Reduction for Salary Account 35100 Fire Administration 52.1200 Prof. Services 16,000 Eliminate Bay Floor Reseal 52.1300 Technical Servo 2,400 Fire House Seminar Credit 52.3600 Dues & Fees 1,000 General Reduction 52.3700 Edu. & Training 9,550 General Education & Training 53.1600 Small Equip. 10,000 Elim. Recliner, Desks, Mattress, Stove 54.2200 Vehicles 12,000 Replace vehicle with preowned car 54.2500 Other Equip. 27,550 Generator & Fire Hose 35300 Fire Prevention 52.3400 Printing & Binding 455 Coloring Books 53.1100 Gen. Supplies 1,000 Camera 53.1400 Books/Periodicals 1,200 Misc. Books 35400 Fire Training 52.3700 Edu. & Training 2,292 General Education & Training 53.1400 Books/Periodicals 1,000 IFSTA Manuals 53.1600 Small Equip. 3,900 Stair Chair & Video Projector - 39200 Emergency Mgt. 52.2200 Repairs & Mainl. 2,000 Siren System Under Warranty 52.3700 Edu. & Training 4,465 General Education & Training 45800 Keep Smy. Beautiful 51.1101 Part-Time Salary 1,000 General Reduction (Comm. Servo Super.) 51.2200 FICA 77 General Reduction 52.1200 Prof. Services 1,000 General Reduction 52.2140 Lawn Care 500 General Reduction 52.3700 Edu. & Training 2,784 Various 42100 Highways & Streets 52.1100 Full-Time Salary 9,448 Allow 6 months Career Progression Mod 51.1200 Temp. Employees 38,757 Reduce SMURFS Program 51.1300 Overtime 4,751 Reduce Inclement Weather Response 51.2200 FICA 4,051 Reduction for Salary Accounts 52.3400 Printing & Binding 1,000 Work Orders 52.3700 Edu. & Training 9,100 General Education & Training 52.3850 Contract Labor 5,000 Easements, Project R.O.W., Acquisition 53.1100 General Supplies 42,798 Asphalt, Sand, Gravel, Rip Rap, Etc. 42700 Traffic Engineering 52.1300 Technical Servo 1,000 Computer and Software 52.3700 Edu. & Training 2,000 General Education & Training 52.3850 Contract Labor 3,288 Intersection Signal Repairs - 43100 Sanitation - Division Division Number Name Ace!. Number 52.1100 52.2200 52.2200 53.1100 Ace!. Name Full-Time Salary FICA Repairs & Main!. General Supplies Leaf Vallllllpcf (Elim Illation ()fprogram) 51.1300 Overtime 51.2200 FICA 52.2100 Disposal 52.2100 Disposal 52.2200 Repairs & Main!. 53.1100 General Supplies 53.1270 Fuel RolI..()ufCan Mod (Eliminate Underground Cal'ls)* 51.1100 Full-Time Salary 51.2200 FICA 52.2200 Repairs & Main!. 53.1270 Fuel 53.1700 Other Supplies 45400 Recycling 52.2200 Repairs & Main!. 53.1100 General Supplies ... 49000 Maintenance & Shop 51.1300 51.2200 52.2100 52.3700 53.1600 61100 Parks Administration 51.1100 51.1101 51.1101 51.1300 51.2200 51.2200 52.1200 52.3700 53.1700 54.2300 Overtime FICA Disposal Edu. & Training Small Equip. Full-Time Salary Part-Time Salary Part-Time Salary Overtime FICA FICA Prof. Services Edu. & Training Other Supplies FF&E 61200 Participant Recreation 51.1100 Full-Time Salary 51.1300 Overtime 51.2200 FICA 52.1300 Technical Servo 52.2200 Repairs & Main!. 52.3400 Printing & Binding 52.3700 Edu. & Training 52.3850 Contract Labor - City Of Smyrna Budget Amendment Fiscal Year 2009 Debit 30,000 Credit 14,485 1,108 47,534 55,000 5,000 383 7,200 32,896 20,000 8,391 69,696 5,332 9,289 8,527 2,400 5,828 5,450 2,500 191 75 3,200 7,035 8,941 31,380 7,800 9,000 3,773 596 1,200 1,500 500 152,984 18,797 1,140 1,525 15,000 2,636 2,500 800 16,287 Description Allow 6 months Career Progression Mod Allow 6 months Career Progression Mod Repairs to Engines and Vehicles Cans, Rollouts, Repair Parts, etc. Reduction of Overtime Reduction for Overtime Account Leaf Grinding Charges Additional Tipping Fees for Leaf Disposal R & M for Leaf Vacs In-House Limb Trimming (In 42100) Fuel for Three Leaf-Vacs Reduce 4 Months Salary for 8 Positions FICA for Salary Reduction Reduce Account Reduce Account Reduce Account Vehicle Maintenance & Tires Recycling Bins Inclement Weather,LeaNac,&Misc Repairs Reduction for Overtime Account Used Tire Disposal General Education & Training Generator,Jack Stands,Pump,Alum Welder Change FfT Rec. Coordinator To PfT Reduce Brawner to Thur-Sun Day Operation Eliminate PfT Receptionist Rangers and Staff Reduction Reduction for Salary Accounts Reduction for PfT Receptionist Reduce Account General Education & Training Ranger Supplies FF&E Brawner Mod (To be paid wI Bond) Eliminate Full-Time Rec. Coordinator Reduce Account Reduction for Salary Accounts Move Birthday Fireworks to Hotel-Motel Elim. Sr. Bus Trips & Need for Veh. Ops. Reduce Programs & Brochures General Education & Training Cancel Movies by Moonlight, e!.a!. City Of Smyrna Budget Amendment Fiscal Year 2009 Division Division Acc!. Acc!. -- Number Name Number Name Debit Credit Description 53.1100 General Supplies 7,200 Craft Supplies for Sat wI Santa, e!.a!. 53.1270 Gasoline I Diesel 3,000 Cancel Senior Trips 54.2300 FF&E 148,196 FF&E Church St Mod (To be paid wI Bond) 61220 Recreation Center 51 .1300 Overtime 1,837 Eliminate Balance 51.2200 FICA 141 Reduction for Salary Account 52.3700 Edu. & Training 687 General Education & Training 53.1100 General Supplies 4,500 Reduce Gym & Track Supplies, e!.a!. 62200 Park Areas 51.1100 Full-Time Salary 88,481 Eliminate 6 Positions 51 .1300 Overtime 10,430 Reduce for Events, Holiday Light Install,etal 51.2200 FICA 7,567 Reduction for Salary Accounts 52.2140 Lawn Care 57,790 Contract for Staff Reduction 52.2200 Repairs & Main!. 4,300 Savings from Staff Reduction 52.2320 Rental of Equip. 10,000 Lifts for Holiday Lights & Port-a-Johns 52.3200 Communications 320 Savings from Staff Reduction (In 61100) 52.3700 Edu. & Training 900 General Education & Training 53.1100 General Supplies 8,500 Reduce Holiday Light Replacements 53.1270 Gasoline I Diesel 3,900 Reduce Diesel Fuel for Lifts 53.1600 Small Equipment 5,918 Weed Eaters & Walk-Behind Mower 53.1700 Other Supplies 3,865 Reduce Uniforms for Staff 65100 Library Admin. - 52.3500 Travel 202 Eliminate Balance 52.3700 Edu. & Training 2,127 General Education & Training 53.1600 Small Equipment 5,250 SMART Board & Computer Tables 54.2300 FF&E 34,000 Self-Checkout Stations 72100 Community Development 51.1100 Full-Time Salary 81,097 Positions That Will Not Be Filled 51.2200 FICA 6,204 Reduction for Salary Account 52.1200 Prof. Services 10,000 Conduct Annexation Study In-House 52.1300 Technical Servo 50,400 Develop Building Insp. Software In-House 52.3500 Travel 1,377 Eliminate Balance 52.3700 Edu. & Training 8,625 General Education & Training 53.1600 Small Equipment 10,200 Eliminate Laptops & Balance GRAND TOTAL 1,834,586 1,834,586 GENERAL FUND TOTAL Less: Expenditure Increases Lawn Care (57,790) (57,790) Disposal (30,000) (30,000) Prof. Services (3,000) (3,000) Net Expenditure Decrease 1,743,796 1,743,796 Less: Increase in reserve Contingency (536,796) (536,796) Net Revenue Decrease 1,207,000 1,207,000 -